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Job Description
LA PLATA COUNTY ASSESSOR'S
OFFICE- Sr Property Records Tech:
Greets cust in person & on phone, provides info re: ownership, basic appraisal law, & office procedures. Performs various clerical duties maintaining real estate ownership records. Ability to multi-task w/ strong comp skills req'd. FT w/ med, dental, vision, 401a, up to 208 hrs pd vac & up to 104 hrs pd sick leave/yr, pd hols & pd parental leave. $22.37/hr. Deadline 4 PM 7/7/26. Online @ https://lpcgov.org/jobs or @ comp kiosk @
LPC, 1101 E
2nd Ave, Dgo Equal Opportunity Employer.
CLASS SPECIFICATION CLASS TITLE
PROPERTY
RECORDS TECHNICIAN SR. CLASS SPEC CODE
0200.0203
DEPARTMENT:
ASSESSOR GRADE
G07
DIVISION/PROGRAM:
ADMINISTRATION FLSA STATUS
N
REPORTS TO
DEPUTY
ASSESSOR / OIL & GAS ANALYST PERSONNEL STATUS
RFT DATE:
06/26; 01/13
JOB SUMMARY :
Performs a variety of clerical duties in the maintenance of real estate, personal property, and/or mineral ownership records and ensures taxes are billed correctly and on a timely basis; provides information to the public and other parties/agencies on matters of ownership, basic appraisal law, and office procedures.
ESSENTIAL JOB FUNCTIONS
: Essential functions may include any of the following tasks, knowledge, skills and other characteristics. The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks. Reasonable accommodations, as defined under the American with Disabilities Act, will be made when possible. Assists the public by providing information and assistance in locating information related to property ownership, basic appraisal law and procedures and related issues; conducts research to locate requested information; responds to calls and visitors and/or refers them to other staff members, as needed. Processes mobile home authentications, tax exemptions, address changes, agricultural applications and other information related to property, including: generating applications; researching, completing, copying and filing assessor information; disseminating correct data and maps for evaluation; and generates reports and locates parcel numbers. Under supervision, performs the maintenance of ownership records of all personal property, oil and gas property and equipment; updates production data, royalties, drill rig valuations; makes annual visits to oil and gas properties and personal property situs locations, verifies production data, prepares drill rig activity reports; verifies data rendered on declaration forms. Maintains deed and tax information, including: reviewing reports and determining deeds to copy; entering, updating and/or correcting computer database information; creating sales packets; conducting research; and developing and distributing related correspondence. Maintains filing systems related to department functions. Calculates and/or prorates property values and estimated taxes. Interacts with surveyors, appraisers, attorneys, real estate personnel, right-of-way agents, oil and gas company personnel, title company personnel, and others regarding legal descriptions, title searches, easements, survey plats, parcel ownership, etc. Interacts with County appraisal staff, Planning Department staff, Treasurer's staff, Clerk's staff, Building Department staff, County Administration staff, and other regarding legal descriptions, title searches, easements, survey plats, parcel ownerships, etc. Interacts with GIS staff regarding GIS applications and products. Maintains deed records that pertain to real estate and mineral properties; transfers property from recorded deeds; collects deeds from map rooms, removes property declarations, pulls corresponding record deeds, enters sales data into computer, copies sales records, records all changes, re-files all property records, and maintains on computer. Analyzes and determines effectiveness and accuracy of recorded documents. Explains the use of public computers and databases; instructs the public on the uses of the Internet to obtain County Assessor data. Distributes and files inter-office information and completes data entry on assignments; copies and assembles information as needed. Changes ownership records for mobile homes and property splits; changes tax districts, parcel numbers, etc.
IMPORTANT JOB FUNCTIONS
Corrects and updates mailing addresses. Coordinates and maintains parcel numbering system; verifies legal descriptions and deed information; generates computer reports. Assists in other clerical duties in the office such as typing, filing, computer entry, errands, mail, and other tasks; opens and distributes mail. May serve as backup for other positions within the department. Performs other related duties as assigned. Regular and predictable attendance required.
MATERIAL AND EQUIPMENT USED
: Computer Calculator Telephone General Office Equipment Postage Meter Microfiche Equipment
MINIMUM QUALIFICATIONS REQUIRED
:
Education and Experience:
High School diploma or GED; and, Six months to one year of progressively responsible related experience; or, Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.
Licenses and Certifications:
None.
KNOWLEDGE, SKILLS, AND ABILITIES
:
Knowledge of:
Basic math. Departmental procedures and policies. Record keeping, report preparation, filing methods and records management techniques. General office procedures, policies and practices, as well as basic knowledge of computer and other general office equipment. All applicable state, federal and local laws, rules and regulations. Mapping conventions, principles and legal descriptions. Deed language and conventions. Basic surveying principles. Computer applications related to the work.
Skill in:
Using tact, discretion, initiative and independent judgment within established guidelines. Using a computer to accurately and rapidly enter and retrieve data and information. Researching, compiling, and summarizing a variety of informational and statistical data and materials. Communicating clearly and effectively, orally and in writing. Using mathematics.
Ability to:
Ability to deal effectively with the public. Ability to perform basic math calculations. Ability to deal with problems involving several concrete variables in standardized situations. Ability to establish and maintain effective working relationships with a variety of individuals. Ability to read and interpret documents such as safety rules, operation and maintenance instructions, procedure manuals, and so forth. Ability to interpret a variety of instructions in written, oral, diagram or schedule form.
Working Conditions and Physical Demands:
Work is performed in a normal office environment with little exposure to outdoor temperatures or dirt and dust. The incumbent's working conditions are moderately quiet. Primary functions require sufficient physical ability and mobility to work in an office and setting; to stand or sit for prolonged periods of time, to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to speak and hear; to travel to other locations using various modes of private and commercial transportation; to verbally communicate to exchange information. While performing the essential functions of this job the employee is occasionally required to lift and/or move up to 25 pounds. Non-Discrimination and EEO Statement La Plata County prohibits discrimination against or harassment of any person employed or seeking employment with La Plata County on the basis of race, color, religion, sex (including pregnancy), age, national origin, disability, veteran status, political affiliation, sexual orientation, gender identity, marital status or genetic information. La Plata County is an equal opportunity employer and assures equal employment opportunities for protected classes, persons with disabilities and for covered veterans.
Covered veterans include:
special disabled veterans, recently separated veterans, Vietnam era veterans, or any other veterans who served on active duty during a war or in a campaign or expedition for which a campaign badge was authorized. Inquiries regarding La Plata County's equal employment opportunity policies may be directed to: Director of Human Resources 1101 E 2nd Avenue Durango, CO 81301
