Compliance and Risk Management Specialist

City of Alachua ◄ Back to

All Categories Compliance and Risk Management Specialist Type :

Full Time Salary/Pay Rate :

$20.79/HR - $28.45/HR General Purpose Highly responsible administrative position that provides key support to the Director of Compliance and Risk Management and Compliance and Risk Management Coordinator. The position requires the ability to understand and absorb complex specialized subjects and data in the areas of government insurance liability and property coverages, group health insurance, workers compensation, contract law, real estate transactions, collective bargaining law, code enforcement and a high level of computer skills in order to create, maintain and utilize electronic files in all department areas of responsibility. Main Job Tasks and Responsibilities Support Director of Compliance and Risk Management and Compliance and Risk Management Coordinator by performing all functions and assignments in furtherance of department activities. Produce, using then existing City IT equipment and software, letters, forms, reports, schedules, manuals, booklets, requisi­tions, spreadsheets and related products. Continuously evaluate software and hardware, identify obsolete systems, research and recommend replacement options based on efficacy, cost and return on investment. Enter information and data containing technical terminology and train others within and without the department to use new and existing systems to better integrate record keeping and enhance interdepartmental cooperation and efficiency. Capture data, perform analysis and generate schedules in support of recommendations concerning pending management decisions. Insurance Receive all reports of claims by and against the city, generate appropriate electronic and paper files and follow department procedure in electronically filing claims with the carrier. Catalogue, manage and track all claims using case management software. Collective Bargaining Gather and prepare schedules and information in support of bargaining sessions. Prepare and insure publication of all required public notices. Participate, when needed, in Collective Bargaining meetings as video recording and record clerk. Contracts Generate and maintain the data base of contracts to which the city is a party. Electronically monitor all contract action dates using case management software installed in 2016 and notice the Department Director or Supervisors, according to established procedure, in advance of such dates. Land Rights Coordination Perform property records searches. Work with various departments to establish a coordinated inventory and catalog of all records of real property interests of the city. Prepare Public Utility Easements and other property right documents on forms established by the city under the direction and guidance of the City Attorney and Department Director. Safety Support the Safety Specialist as assigned by the Department Director. Minimum Qualifications Associate Degree from an accredited college or university. Two (2) years comparable experience with at least one (1) in a governmental setting preferred. A comparable amount of training, education or experience can be substituted for the minimum qualifications. Knowledge, Skills and Abilities Knowledge of business English, spelling and punctuation, in order to prepare documents and compose letters and other documents. Knowledge of mathematics. Knowledge of department and city policies, proce­dures and practic­es. Skills in Microsoft Ability to establish and maintain effective working relationships with employees and the public. Ability to communicate both orally and in writing. Ability to enter data at a prescribed rate of speed. Ability to work under pressure with short deadlines. Ability to access department electronic files. Typing at a prescribed rate of speed. Licenses, Certifications or Registrations Valid Florida Driver License Working Conditions and Physical Requirements Work is typically performed in a relatively safe, secure, and stable work environment. The work is sedentary and requires exerting up to 10 pounds of force occasionally, and/or negligible amount of force frequently or constantly to move objects. Additionally, the following physical abilities are required: manual dexterity, hearing, mental acuity, repetitive motion, speaking, and talking. Reasonable accommodations will be made in accordance with existing ADA requirements for otherwise qualified individuals with a disability. The statements contained herein describe the scope of the responsibility and essential functions of this position, but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload.