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Tax Analyst
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Robert Half
Boca Raton, FL (In Person)
Full-Time
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Job Description
Description We are looking for a detail-oriented Tax Analyst to support payroll tax operations for a security industry organization in Boca Raton, Florida. This Long-term Contract position focuses on accurate payroll tax reporting, timely remittance, and thorough reconciliation of federal, state, and local tax obligations while maintaining compliance with applicable regulations. The ideal candidate brings strong analytical ability, a solid grasp of payroll tax processes, and the ability to manage deadlines across multiple priorities.
Responsibilities:
- Manage recurring payroll tax activities, including reconciliations, filings, deposits, and payments across federal, state, and local jurisdictions in coordination with external service providers.
- Review new employee and work location tax setups to identify registration needs, secure appropriate withholding accounts, and confirm accurate updates across relevant platforms.
- Compare employee withholding and unemployment tax treatment against home and work state data each quarter, investigate discrepancies, and escalate findings as needed.
- Perform quarterly and annual account reconciliations, including payroll tax balances and related filings, to support accurate reporting and strong internal controls.
- Maintain tax account details and unemployment rates within third-party systems to help ensure ongoing compliance and correct taxation.
- Research tax notices, resolve issues with appropriate agencies, and provide complete and timely responses to support accurate account standing.
- Monitor changes in payroll tax legislation and regulatory guidance, assessing potential impact on payroll processes and compliance obligations.
- Coordinate year-end payroll tax activities such as W-2 reporting and final reconciliations while helping improve documentation, controls, and process efficiency.
- Support audit inquiries and assist with reporting, analysis, and other payroll tax assignments as business needs require. Requirements
- 1+ years of experience in payroll tax, tax reconciliation, or a closely related accounting or finance function.
- Working knowledge of payroll tax reporting, payroll tax returns, tax deposits, EFT payments, and account reconciliation.
- Experience handling multi-state payroll tax activity, including federal, state, and local tax requirements.
- Strong understanding of payroll tax regulations, compliance standards, and filing deadlines.
- High level of accuracy, organization, and attention to detail when managing sensitive financial data.
- Ability to analyze issues, solve problems effectively, and manage multiple deadlines in a fast-paced environment.
- Clear written and verbal communication skills with the ability to interact professionally with agencies and internal stakeholders.
- Proficiency with payroll and accounting systems; experience with payroll tax software and related applications is preferred.