Deputy Treasurer

at Sanders County in

Thompson Falls, Montana, United States Job Description Work Unit Overview:

Full-time Position. All county departments must maintain an open, service-oriented environment, cooperate with other County departments and governmental entities, and keep accurate, timely records and information.

The Treasurer's Department is responsible for the collection of real and personal property taxes in the County through an annual billing process. In addition, this department records miscellaneous revenues from county departments, school districts, and other special taxing districts of the County. The department also issues real property tax assignment certificates and tax deeds for those properties. It also collects motor vehicle fees, processes vehicle registrations/registration renewals, and issues vehicle license plates.

Job Summary:

The Deputy Treasurer is responsible for providing services for taxes and fees to County residents in accordance with established procedures and applicable laws. Duties include a supporting role of the County Treasurer when they are not present, assisting the public, in person and over the phone, with property tax-related issues and questions, collecting property tax from County citizens, assisting in receipting taxes and monies into various county funds, and performing specialized accounting and payment processing of all tax payment types. It also collects motor vehicle fees and registrations and issues license plates to county residents. Completing monthly cash reconciliation for all incoming and outgoing county funds is a core responsibility shared between the Treasurer and Deputy Treasurer.

Essential Functions (Major Duties or Responsibilities): These duties are the essential functions and are not all-inclusive of all duties that the incumbent performs. The time required for any function will vary by employee and by time of year.

Deputy Treasurer:

Process tax payments and accounts receivable to ensure accurate, complete, and efficient verification, posting, and recording of tax payments to the County according to established procedures and laws. Review, validate, create tax vouchers, and identify basic errors and discrepancies (e.g., unidentified payments, unspecified payment year/quarter, overpayments, missing information, etc.). Coordinate and assist with annual mailing of revenue and tax bills, including filing duplicate copies according to established procedures and tax laws. Collect taxes and handle daily deposits, file A101's daily, and process the balancing of the cash drawer(s) in the absence of the Sr. Treasurer Clerk. Record miscellaneous revenues from county departments, school districts, and other special taxing districts of the County according to established policies. Issue real property tax assignment certificates; manage tax assignments. Coordinate accounting and payment processes, including any wire payments, NSF and returned transactions, accounting system journal vouchers, and conduct research to unsuspend problem payments for all tax/account types. Resolve basic errors and discrepancies by verifying taxpayer information through review of other departments and agencies' records, contacting taxpayers by phone or in writing, and/or requesting copies of checks from banks to identify proper posting. Assist with processing taxpayer account data to ensure accuracy, efficiency, and completeness. This may include establishing database files; receiving and verifying information, monitoring automated updates; generating reports; purging records as appropriate, and/or assisting with manual records management. Receipt all current and delinquent real property, personal property, centrally assessed, and mobile home tax payments. Run delinquent tax lists for the Tax Lien Assignment process and for Sheriff's Sale on mobile homes and personal property; prepare and manage Tax lien assignments and redemptions; prepare Writ of Executions on delinquent mobile homes and personal property. Assist Treasurer with preparation and mailing of tax statements and To view full details and how to apply, please login or create a Job Seeker account