Associate Vice President, Administrative Services

Posting Number

CM-306-2025

Associate Vice President, Administrative Services Associate Vice President, Administrative Services Division Administrative Services Department Administrative Services Office FTE 1.00 Term (month/year) 12 months/year Primary Work Schedule Monday-Friday 8 hours per day

Shift Differential:

Shift differential eligibility based on the current collective bargaining agreement.

Health & Welfare:

Mt. San Antonio College offers a competitive and excellent benefits package providing medical, dental, and vision benefits to eligible employees and their dependents. Lifetime supplemental medical benefits are also available for eligible retirees. The College contributes an annual premium up to the family coverage amount equivalent to Kaiser Permanente $15 office visit medical, DeltaCare HMO dental, VSP vision and life insurance plans for eligible employees. The District participates in the Public Employees' Retirement System (PERS), State Teachers' Retirement System (STRS) retirement programs, and National Benefit Services.

• Note:

  The District does not cover Medicare expenses. Please visit the Mt. San Antonio College Benefits Website for further information. Salary and Health & Welfare Benefits are subject to change based on the Collective Bargaining Agreement or Meet-and-Confer agreements depending on job classification. Annual Salary Step Range $271,896.00
• 310,152.

00 Position Recruitment Details Open Date 02/24/2026 Initial Screening Date 03/31/2026 Open Until Filled Yes District Rights We reserve the right to re-open, re-advertise, delay, or cancel filling this position. This recruitment may be used to fill future vacancies.

Application Procedure Application Requirements First Review of Applications:

Complete application packets will be accepted until the position is filled; however, applications submitted by 11:59 p.m. (PT) on the above listed Initial Screening Date are assured consideration. Applicants must submit all of the following materials online, unless otherwise noted, at Mt. SAC Employment Website to be considered for this position: 1. A Mt. San Antonio College online application. 2. A cover letter describing how the applicant meets the required education and experience. 3. A detailed résumé that summarizes educational preparation and professional experience for the position. 4. If applicable, all candidates, including current or former employees of the college, are required to show evidence of the awarded/conferred degree from the issuing college/university, and this evidence must be submitted with the online application to demonstrate that the required educational qualifications are met. Unofficial transcripts or a copy of the diploma are acceptable at the time of application. Official transcripts will be requested if an offer of employment is made. 5. Optional

• Three letters of recommendation that reflect relevant experience (do not use social media or professional networks as a means to provide letters of recommendation).

Confidential letters of recommendation are not allowed for this position. Special Note to Applicants To be guaranteed consideration, it is the applicant's responsibility to ensure that all required materials are received before the initial screening date and time indicated on the job posting. Incomplete application packets will not be considered. All application materials will become College Property, will not be returned, and will not be copied. Please visit the Mt. SAC Employment Website to complete and submit your application for this position. A confirmation number will be assigned when your application packet indicates the supplemental questions have been answered and a document has been attached to each required link. Assistance with the online application process is available through Human Resources at 1100 N. Grand Avenue, Walnut, CA 91789-1399. Human Resources telephone #: (909)274-4225.

Human Resources e-mail:

employment@mtsac.edu. Do Not include photographs or personal information (e.g. DOB, place of birth, etc.) on your application or supporting documents. Long Distance Travel for

Interviews:

If you are selected to participate in an interview and attendance will require you to travel in excess of 150 miles from your residence, please contact the Human Resources Technician listed on the interview invitation to discuss accommodation and/or travel reimbursement.

Foreign Transcripts:

Foreign Transcripts:

Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline.

Selection Procedure:

A committee will evaluate applications, considering the breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. The screening committee reserves the right to limit the number of interviews granted. Meeting the minimum qualifications for a position does not assure the applicant of an interview. Interviews may include a writing sample, committee presentation, and/or performance test. The start date will follow Board approval and live scan clearance receipt. Position Description Position Description Position Overview Definition Under administrative direction, plans, organizes, and provides administrative direction and oversight of assigned operations and support functions of the division of Administrative Services, including accountability for the College's financial operations. Coordinates assigned programs and services with other College divisions, departments, officials, outside agencies, and the public. Provides executive oversight and coordination of all College financial operations, including accounting, budget development, forecasting, financial reporting, grant and categorical fund management, apportionment submissions, and student financial aid cash flow. Ensures strong internal controls to safeguard College assets, prevent fraud, and maintain fiscal accountability. Monitors changes in laws, regulations, and technology that may affect College or departmental operations; implements policy and procedural changes as required. Provides highly responsible and complex professional assistance to the Vice President of Administrative Services in areas of expertise and performs related work as required. The Associate Vice President, Administrative Services may act as Vice President, Administrative Services in their absence. Supervision Received and Exercised Receives administrative direction from the Vice President, Administrative Services. Exercises general direction and supervision over management, professional, technical, and administrative support staff through subordinate levels of management and supervision. Class Characteristics This position is within the classified administrator classification and oversees, directs, and participates in activities including planning and development, and administration of policies, procedures, and services of Administrative Services. This position provides direct assistance and support to the Vice President, Administrative Services, in a variety of administrative, management, analytical, and liaison capacities. The incumbent is accountable for managing and overseeing the complex and varied activities and functions of the division. The incumbent is responsible for accomplishing division planning and operational goals and objectives, and for furthering College goals and objectives within general policy guidelines. Acts as the College's Disbursing Officer alternate pursuant to Education Code §85266. Successful performance of the work requires knowledge of public policy and College functions and activities, including the role of an elected Board of Trustees and the ability to develop, oversee, and implement projects and programs in a variety of areas. Examples of Essential Functions(Illustrative Only) Plans, organizes, and directs Administrative Services support functions to assist the Vice President of Administrative Services in planning, development, and implementation of College processes, services, and operations; serves as the senior official responsible for budget planning, cash management, audit compliance, internal controls, and regulatory financial reporting. Provides administrative leadership, evaluation, and oversight for assigned areas in Administrative Services; promotes effectiveness, efficiency, cooperation, coordination, and communication among departments and all constituencies within the Administrative Services Division. Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures, internal controls, work standards, and institutional effectiveness for the division; establishes, within College policy, appropriate budget, service, and staffing levels; evaluates and improves service delivery methods, support systems, and internal reporting relationships. Manages and participates in the development and administration of the division's annual budgets and related grants; directs the forecast of additional funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures; directs and implements adjustments as necessary. Leads development of multi-year fiscal scenarios to ensure financial sustainability, enrollment alignment, and institutional resilience; reviews appropriate budgetary and contractual commitments, ensuring prudent and lawful expenditure of College funds; manages treasury cash flow operations, including County Treasury relationships, debt obligations, and investment strategies. Implements and monitors the College's all-funds budget and multi-year financial plans; ensures effective preparation for the College's annual financial and bond audits, covenants, and proposition regulations. In collaboration with the Vice President, Administrative Services, provides strategic oversight for Student Centered Funding Formula (SCFF) revenue maximization, including validation of data submissions, monitoring of performance metrics, and coordination with College leadership to align funding with student success priorities. Oversees liability, property, and workers' compensation insurance programs; monitors claim trends; and represents the College in joint-powers insurance authorities. Oversees and participates in conducting a variety of analytical and operational studies regarding assigned divisional and programmatic activities; prepares timely, comprehensive technical records and reports, financial analyses, and management information; identifies alternatives and makes and justifies recommendations. Utilizes critical thinking, sound decision-making, and problem-solving skills with tact, confidence, and diplomacy. Implements, enforces, supports, and abides by federal, state, local policies and Board Policies and Administrative Procedures. Maintains, updates, and recommends changes to Board Policies and Administrative Procedures related to areas of responsibility and facilitates their approval at all stages of the process, including Board approval; monitors changes in laws, regulations, and technology, and implements policy and procedural changes. Attends required Board meetings and Board Study Sessions. Maintains collaboration with executive management regarding College-wide matters and cross-functional initiatives; promotes effective communication and coordination across divisions. Represents division vice president in meetings, events, and committees as assigned. Serves as financial advisor to the Vice President, Administrative Services; prepares and presents complex financial reports and fiscal strategies to nonfinancial audiences to support informed decision making. Establishes, implements, and fosters an environment of belonging as it relates to diversity, equity, inclusion, social justice, anti-racism, and accessibility (DEISAA). Prepares and delivers DEISAA-minded presentations related to assigned areas as required. Participates in and supports employee participation on committees, task forces, and special assignments, including, but not limited to Screening and Selection Committees and mandated trainings, and DEISAA related trainings as required. Represents the department to other College departments, elected officials, and outside agencies; explains and interprets departmental programs, policies, and activities; negotiates and resolves significant and controversial issues. Selects, trains, motivates, and directs department personnel; evaluates and reviews work for acceptability and conformance with department standards, including program and project priorities and performance evaluations; works with employees on performance issues; implements discipline and termination procedures; responds to staff questions and concerns. Oversees, leads, and provides quality customer service when interacting with the public, vendors, students, and College staff, including individuals from minoritized groups. Prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the Vice President, Administrative Services. Participates in and makes presentations to the Board of Trustees and a wide variety of committees, boards, and commissions; performs financial review of matters pertaining to the various committees. Performs other related duties as assigned consistent with the scope of the position. Qualifications Qualifications Knowledge of Principles and practices of supporting a diverse, equitable, inclusive, socially just, anti-racist, and accessible academic and work environment. Administrative principles and practices, goal setting and strategic planning, monitoring, measuring, and reporting of goals, objectives, and outcomes. Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures. Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs; principles and practices of public agency administration. Structure and requirements of California Community Colleges' finance, including apportionment, categorical funding, bond and capital outlay, and SCFF structure. Governmental accounting, cash flow, and financial forecasting models. Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility. Public agency budget development and finance, College-wide administrative practices, and general principles of risk management related to the functions of the assigned area. Effective labor relations with a focus on informal and formal dispute resolution strategies; negotiation techniques and public sector collective bargaining processes. Human relations concepts, skills, and change management concepts to improve employee performance through communication, team building, and conflict resolution. Methods and techniques for the development of presentations, contract negotiations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures. Principles and procedures of record keeping, technical report writing, and preparation of correspondence and presentations. Modern office practices, methods, and computer equipment and applications related to the scope of responsibility. Techniques for providing a high level of customer service by effectively interacting with the public, vendors, students, and College staff, including individuals of various ages, disabilities, socio-economic levels and ethnic groups. Techniques for effectively representing the College in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations. Skills and Abilities Oversee and address gaps in diversity, equity, inclusion, social justice, anti-racismand accessibility in recruitment and retention of faculty, management, and staff. Implement, advocate for, and communicate the College's vision and commitment to creating a diverse, equitable, inclusive, socially just, anti-racist, and accessible academic and work environment. Identify, develop, and implement resources and strategies towards the goal of being diverse, equitable, inclusive, socially just, anti-racist, and accessible in academic and work environments. Exercise critical thinking and sound decision-making through observing, analyzing, inferring, communicating, and problem-solving in challenging situations with ethics, tact, confidence, and diplomacy. Develop and implement resources and strategies towards the goal of being diverse, equitable, inclusive, socially just, anti-racist, and accessible in academic and work environments. Analyze situations accurately and adopt an effective course of action; plan, prioritize, and organize work; meet schedules and timelines. Make sound, ethical, and independent decisions within legal and general policy and regulatory guidelines. Develop and implement goals, objectives, policies, procedures, work standards, and internal controls for the department and assigned program areas. Conduct effective negotiations and effectively represent the College and the department in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations. Must be able to keep a professional balance of mandated requirements and employee needs in a complex and demanding environment that is deadline and compliance oriented along with complying with various collective bargaining contracts. Conduct complex research and financial analysis projects, evaluate alternatives, make sound recommendations, and prepare effective technical and financial reports. Interpret, apply, explain, and ensure compliance with applicable federal, state, and local policies, procedures, laws, and regulations. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. Learn and apply emerging technologies and, as necessary, to perform duties in an efficient, organized, and timely manner. Communicate effectively through various modalities. Establish and maintain a variety of filing, record-keeping, and tracking systems. Review situations accurately and determine appropriate course of action using judgment according to established policies and procedures; understand scope of authority in making independent decisions. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Education and Experience Master's degree from a regionally or nationally accredited four-year college or university, with major coursework in business administration, public administration, finance, accounting, economics, or related field; and Three (3) full-time equivalent years of increasingly responsible director-level or higher management experience overseeing and administering finance, business, auditing, or related support operations, including supervisorial experience. Pay Grade Eligibility N/A Desirable Qualifications Possession of a Certified Public Accountant (CPA) license. Proven track record of implementing or overseeing programs or policies relating todiversity, equity, inclusion, anti-racism, and accessibility, preferably in institutions serving minoritized populations such as Hispanic Serving Institutions (HSI) and Asian American and Native American Pacific Islander-Serving Institutions (AANAPISI); OR Proven track record of participating in programs relating to diversity, equity, inclusion, anti-racism, and accessibility, preferably in institutions serving minoritized populations such as Hispanic Serving Institution (HSI) and Asian American and Native American Pacific Islander-Serving Institutions (AANAPISI). Licenses and Certificates None. Equivalencies Any combination of training and experience which would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications is listed in the Minimum Qualifications section. Working Environment Working Conditions Environmental Elements Incumbents work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Incumbents may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Physical Demands Must be able to work in a standard office setting and use standard office equipment, including technological devices; to communicate with individuals at various College and meeting sites; the ability to understand and comprehend written and electronic materials; and the ability to receive, review, and respond to communications in person, before groups, and over and through various media. This is primarily a sedentary office classification, although movement between work areas may be required. Positions in this classification occasionally may need to physically reach, push, and pull drawers open and closed to retrieve and file information. Incumbents must possess the ability to lift, carry, push, and pull materials and objects weighing up to 20 pounds. Mt. SAC Employment Information Mt. SAC Employment Information Conditions of Employment The person holding this position is required to be present on Mt. San Antonio College's campus to perform all essential duties and responsibilities. Official offers of employment are made by Mt. San Antonio College Human Resources and are made contingent upon Board approval. It is also required that a final offer of employment will only be made after the candidate has successfully been live-scanned and clearance for employment is authorized by Human Resources. Costs for live-scan services shall be borne by the candidate.

Notice to all prospective employees:

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Administrative Procedure 3518, titled Child Abuse Reporting, as a condition of employment. As required by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Mt. San Antonio Community College Annual Security Report is available here: Mt. SAC Annual Security Report. The person holding this position is considered a 'Responsible Employee' under Title IX of the Educational Amendments Act of 1972 and is required to report to the College's Title IX Coordinator all relevant details reported to him or her about an incident of alleged sexual misconduct including sexual harassment, sexual assault, dating and domestic violence and stalking.

Mission, Vision, and Equity Statement Our Mission:

The mission of Mt. San Antonio College is to support all students in achieving their educational goals in an environment of academic excellence. Specifically, the College is committed to providing quality education, services, and workforce training so that students become productive members of a diverse, sustainable, global society. The College pledges to prepare students for lifelong learning through the mastery of basic skills, the achievement of associate degrees and certificates, and the completion of career and transfer pathways. The College will carry out this commitment by providing an engaging and supportive teaching and learning environment for students of diverse origins, experiences, needs, abilities, and goals. The College is dedicated to serving our community through improving economic achievement, advancing civic engagement, enhancing personal well-being, promoting critical thinking, and enriching aesthetic and cultural experiences.

Our Vision:

Mt. San Antonio College strives to be regarded as one of the premier community colleges in the nation. We will be viewed as a leader in community college teaching, programs, and services. As a premier community college, we will provide access to quality educational programs and services, focusing on student success within a climate of integrity and respect. We will earn this reputation by consistently exceeding the expectations of our students, our staff, and our community. Mt. San Antonio College Mission and Goals Equal Employment Opportunity Policy The College is an equal opportunity employer. The policy of the College is to encourage applications from ethnic and racial minorities, women, persons with disabilities, and Vietnam-era veterans. No person shall be denied employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex (gender), age, sexual orientation, or the perception that a person has one or more of these characteristics. Demographics We recruit and retain quality employees who are reflective of our students and the community we serve, in addition to providing all personnel with equity and diversity training. The District is a proud Chicanx/Latinx, and Hispanic-Serving Institution, Asian American and Native American Pacific Islander-Serving Institution, and Minority Serving Institution, serving over 74,655 students based on the 2023-2024 academic year. The student population is as follows: by Ethnicity

• 58.53% Latinx, 9.30% White, 20.85% Asian, 2.83% Filipino, 0.23% Pacific Islander, 3.64% Black/African American, 0.27% American Indian, 2.30% two or more races and 2.05% unknown; by Gender
• 54.96% Female, 43.11% Male, 0.66% Non-Binary, 1.27% unspecified; and by Age
• 47.71% ages 19 or younger, 19.37% ages 20-24, 8.53% ages 25-29, 5.51% ages 30-34, 3.90% ages 35-39, 5.16% ages 40-49, 9.79% ages 50 and older. The current employee population is as follows: by Ethnicity
• 38% Latinx, 19% White, 15% Asian, 4% Black/African American, 2% Native Hawaiian or Other Pacific Islander, 1% Two or More Races, 19% unknown; by Gender
• 54.59% Female, 43.64% Male, 1.77% unspecified; and by Age
• 3.

57% under 20 years, 27.38% ages 20-29, 21.81% ages 30-39, 20.87% ages 40-49, 26.35% ages 50 and older. Conflict of Interest Mt. San Antonio College employees and the Board of Trustees members shall not engage in any employment or activity that is inconsistent with, incompatible with, or in conflict with Mt. San Antonio College's Administrative Procedures (AP 2710 Conflict of Interest, AP 2712 Conflict of Interest Codes). Inquiries/Contact Human Resources 1100 N. Grand Avenue, Walnut, CA 91789-1399

Phone:

(909) 274-4225

E-mail:

employment@mtsac.edu