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Assistant Controller

Job

R&S

Naples, FL (In Person)

$120,000 Salary, Full-Time

Posted 4 weeks ago (Updated 17 hours ago) • Actively hiring

Expires 8/6/2026

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Job Description

KEY RESPONSIBILITIES

Processing (Primary Preparer) Execute full-cycle biweekly payroll, including entering rate and 401(k) changes, reconciling all entries, and submitting for Controller review. Record payroll journal entries and accruals; respond to CFO review questions and send 401(k) funding emails. Process quarterly 941 reconciliations; assist with

W-2/1099

preparation, 401(k) Annual Census, and workers' compensation audit support. Coordinate with HR on payroll impacts of holidays, bonuses, new job codes, and compliance reminders (1095-C, PCORI, etc.). Weekly Reporting Prepare and distribute the weekly Production Hours Report and Actual vs. Budget Report. Support the Controller in preparing the weekly Flash Report, including AR/AP aging, bank register updates, and budget components. Monthly Reconciliations & Reporting Perform monthly bank reconciliations for operating and wire accounts within the first five business days. Prepare the monthly Tooling Report and Sales Breakdown schedule; distribute the monthly sales quantity report to the executive team. Generate and distribute monthly AP/AR distribution reports (missing tracking numbers, serialized items, missing invoices, missing credits). Daily Transaction Processing Process electronically paid invoices and transactions in NetSuite daily; scan payment confirmations into Vendor Checks. Reconcile the wire account balance with the Receivables position via the weekly cash bank activity report. Department Support Provide backup coverage for the AP and AR Specialists during lunches, appointments, and vacations. Assist the Controller with NetSuite transaction corrections, ad hoc reporting requests, and special projects as directed. Serve as secondary phone coverage for the front desk (most calls are internal employees).

REQUIRED QUALIFICATIONS

Bachelor's degree in Accounting, Finance, or a related field (or equivalent experience). Minimum 3-5 years of accounting or bookkeeping experience with demonstrated ownership of recurring close and reporting tasks. Hands-on experience processing full-cycle payroll in a multi-employee environment, including 941s, W-2s, and 1099s. Proficiency in Microsoft Excel; comfortable with reconciliations, report exports, and multi-tab workbooks. Strong attention to detail and ability to meet recurring weekly and monthly deadlines without prompting.

PREFERRED QUALIFICATIONS

Hands-on NetSuite ERP experience. Manufacturing industry background. Familiarity with CBIZ or similar payroll/compliance platforms. CPA or active pursuit of CPA licensure.

Pay:

$100,000.00 - $140,000.00 per year

Work Location:

In person