Finance & Administration Director

Finance & Administration Director Greater Metro Area Housing Authority of Rock Island County East Moline, IL Job Details Full-time $75,000 - $95,000 a year 1 day ago Benefits Paid holidays Disability insurance Health insurance Dental insurance Paid time off Vision insurance Life insurance Retirement plan Paid sick time Qualifications Operational analysis Public Administration Bachelor's degree Contracts Accounting and finance experience

Business Administration Full Job Description Job Title:

Report to:

Finance & Administration Director President & CEO FLSA Status:

Non-Exempt/Salary Salary:

$75,000-$95,000 Supervises

• Financial Analyst & Compliance Coordinator
• Accounts Payable Analyst Position Summary The Director of Financial Operations & Administration is responsible for the leadership, oversight, and coordination of the Authority's financial operations, administrative systems, procurement activities, internal controls, and financial compliance functions.

This position serves as a member of the Authority's senior leadership team and is responsible for ensuring the effective stewardship of agency resources while supporting operational excellence, regulatory compliance, and organizational accountability. The Director provides oversight of financial performance monitoring, procurement administration, audit coordination, and administrative operations while serving as the primary liaison between agency leadership, auditors, consultants, and financial service providers. This position supports the President & CEO by providing financial insight, operational analysis, and administrative leadership while ensuring that agency resources are managed efficiently and in accordance with applicable regulations and agency policies.

Duties and Responsibilities:

This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities, when appropriate. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions. Financial Leadership & Budget Administration

• Assist in the development and administration of agency-wide operating and capital budgets.
• Assist in monitoring financial performance and budget-to-actual results.
• Review financial reports and identify trends, risks, and opportunities.
• Provide financial analysis and recommendations to the CEO.
• Monitor agency cash flow and financial performance indicators. Audit & Financial Compliance
• Coordinate annual audits and financial reviews.
• Serve as primary liaison with auditors, CPA firms, financial consultants, and regulatory agencies.
• Oversee implementation of audit recommendations and corrective actions.
• Ensure compliance with financial regulations, agency policies, and funding requirements.
• Maintain financial accountability systems and supporting documentation.
• Assist with responding to applicable Freedom of Information Act requests. Procurement & Internal Controls
• Oversee agency procurement activities and purchasing procedures.
• Administer purchasing card and credit card programs.
• Monitor purchasing compliance and internal controls.
• Ensure appropriate segregation of duties and financial accountability practices.
• Develop and implement administrative procedures that strengthen operational efficiency and compliance. Administrative Operations
• Oversee agency administrative support functions.
• Coordinate insurance renewals, vendor agreements, and administrative contracts.
• Maintain agency records and administrative systems as assigned.
• Support organizational planning and operational improvement initiatives. Leadership & Supervision
• Supervise and support Finance Department staff.
• Establish departmental goals, expectations, and performance measures.
• Promote professional development and cross-training opportunities.
• Foster a culture of accountability, accuracy, and customer service. Reporting & Analysis
• Prepare financial and administrative reports for the CEO and Board of Commissioners.
• Monitor key financial performance indicators.
• Support strategic planning and organizational decision-making through data analysis and reporting. Minimum Qualifications Education Bachelor's degree in Accounting, Finance, Business Administration, Public Administration, or related field preferred. Equivalent combinations of education, training, and experience may be considered. Experience
• Minimum five (5) years of progressively responsible experience in financial operations, budgeting, accounting, procurement, administration, or related field.
• Supervisory experience preferred.
• Experience with governmental, public sector, housing authority, nonprofit, or multifamily housing operations preferred.
• Experience coordinating audits, procurement systems, and financial reporting preferred. Knowledge, Skills & Abilities
• Knowledge of budgeting, accounting principles, financial reporting, and internal controls.
• Knowledge of procurement practices and financial compliance requirements.
• Ability to analyze financial information and identify trends.
• Ability to supervise staff and manage multiple priorities.
• Strong organizational, communication, and leadership skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to develop and maintain effective working relationships with staff, auditors, vendors, and external partners. Leadership Expectations Candidates must demonstrate alignment with: MetroRock Core Values
• Servitude
• Growth
• Compassion
• Excellence Mission Alignment Commitment to responsible stewardship of public resources and the advancement of affordable housing opportunities.

Organizational Alignment Ability to support and execute the strategic direction established by the CEO and Board of Commissioners. Benefits The authority currently offers the following insurance benefit plans to all full-time employees: Health Insurance Dental Insurance Vision Insurance Life Insurance Short Term Disability Pension Contribution of 13.5% Paid Time Off

• Paid Vacation Leave
• Paid Sick Leave
• Paid Holidays The employee performs routine duties following established HUD and Housing Authority guidelines.

Routinely, the employee may make decisions concerning residents or maintenance problems using personal judgment based on prior experience. Situations not covered by guidelines are referred to the supervisor or handled independently, depending on the circumstances. The above statements reflect the general details necessary to describe the essential functions of the position and may not be construed as a detailed description of all the work requirements that may be required during your employment. Your signature below constitutes your acceptance and understanding of the essential functions and requirements of this position.

Pay:

$75,000.00 - $95,000.00 per year

Benefits:

Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person