Finance Director

Job Title:

Finance Director Status:

Full-Time (40 hours per week) | Hourly Non-Exempt (compensatory time)

Reporting Relationship:

The Finance Director performs duties with a high degree of independence, exercising considerable judgment in determining correct courses of action.

Job Summary:

The Finance Director performs detailed accounting and financial transactions on a daily basis and is responsible for processing and maintaining payroll, account payable and accounts receivable records maintained for the Town. The Finance Director is also responsible for maintaining the general ledger system. The job includes budget support to departments and maintenance of insurance records and other activities closely associated with the bookkeeping function.

Essential Duties:

The following is a list specific tasks intended to illustrate the duties and responsibilities of this position. It is not intended to be comprehensive or exhaustive and other duties and responsibilities may be added as the needed.

• Maintain the financial records including the General Ledger and subsidiary ledgers
• Maintain the master chart of accounts adding and deleting as appropriate to allow the preparation of meaningful financial reports.
• Process requests for payments of bills approved for payment through the accounts payable system preparing manifests for approval and checks for execution by the Treasurer. Validate charge codes for proper classification of accounts. Maintain tickler systems to ensure recurring payments such as debt service and the like are promptly paid.
• Maintain vendor records and files. Prepare annual reports of vendor payments (Form 1099's) for the Internal Revenue Service. Be contact with vendors to resolve accounts payable issues.
• Maintain postage meter and distribute account charges monthly
• Download vendor invoices and distribute accordingly
• Maintain access to vendor and tax websites
• Maintain A/R - track balances and resolve issues.
• Prepare payroll manifests and checks from approved time sheets and other documentation for approval by Board of Selectmen and disbursement by the Treasurer.

Prepare monthly, quarterly and annual reports for the Social Security Administration, the Internal Revenue Service, the New Hampshire Department of Labor, the New Hampshire State Retirement System and the Town's Unemployment Insurance and Workers Compensation Insurance carriers. Prepare manifests and checks for appropriate payments to agencies and for payroll deduction programs. Maintain retirement plan records and submit reports and payments as required.

• Maintain records for and support audits of Workers Compensation and Unemployment insurance programs.
• Prepare bills for services rendered
• Reconcile records of the to the General Ledger and prepare appropriate adjusting entries at least monthly. Maintain comprehensive records to support reconciliations.
• Reconcile transactions between funds Assist Treasurer in monthly account reconciliation.
• Maintain files and records for the annual external audit
• Maintain records of the significant fixed assets of the Town together with supporting documentation for their costs in the General Fixed Assets Group of Accounts records.
• Prepare a monthly statement of expenditures versus budgets for all departments showing budgeted, year-to-date actual and year-to-date planned expenditures. Prepare similar revenue statements and balance sheets for the Board of Selectmen and the Budget Committee consolidating and adjusting reports to provide accurate and concise tools with which to assess the financial
• Complete data collection forms for the U.S. Census Bureau and the Department of Revenue Administration Maintain employee payroll files including authorizations for pay rate changes, sick day and vacation usage records, W-4 and I-9 forms properly executed.
• Reconciles treasurer's book to Fund Accounting as required
• Reconciles with Tax Collector's records monthly
• Performs other related duties as required.
• Prepares payroll for employees; computes and prepares withholding tax, retirement payments, social security payments, and other deductions. Tracks payroll totals and employee sick and vacation time. Maintains payroll records. Prints necessary reports. Prepares all State and federal payroll reports.
• Processes required Federal and State financial forms.
• Performs other related duties as required.

Knowledge, Skills, and Abilities Required:

• Comprehensive knowledge of accounting principles, procedures and record keeping; the ability to adapt established methods to varied accounting transactions.
• Ability to perform detailed work involving written and numerical data, including arithmetic calculations.
• Ability to interpret financial reports and resolve bookkeeping issues; ability to prepare complete and accurate accounting reports and statements.
• Knowledge of employee benefits and labor laws.
• Knowledge of general municipal and budgetary guidelines.
• Ability to speak and write effectively; organize and prioritize work assignments.
• Skill using calculator, computer spreadsheet, word processing, and accounting software programs.
• Ability to maintain accurate records and files
• Ability to maintain effective working relationships with other departments, employees, and the general public.

Minimum Qualifications:

Associate degree (or higher) in business, political science, or accounting; experience in Government Fund Accounting programs and procedures, payroll, accounts payable and receivable; record keeping; or any equivalent combination of education and experience which demonstrates possession of the required knowledge, skills, and abilities. Know principles of workers compensation and unemployment insurance filing. Understand generally accepted accounting principles for local government accounting.

Physical Demands:

The work is sedentary, typically performed while sitting at a desk or table. There may be some walking, standing, bending, and carrying light objects such as papers and books. No special physical demands are required to perform the work.

Work Environment:

The work environment involves everyday risks or discomforts that require normal safety precautions typical of offices and meeting rooms. #

ECH Pay:

$75,000.00 - $82,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person