Controller

The Newburgh Armory Unity Center is actively recruiting for a Controller to join our growing team in Newburgh.

RATE OF PAY/SALARY

$55.00

• 63.

00 per hour

WORK LOCATION

(S):

Newburgh, NY STATUS:

Part-time General Purpose:

The Controller is responsible for the overall financial management, accounting operations, and internal control environment of the organization. This role oversees accounts payable and receivable functions, cash management, grant fiscal compliance, financial reporting, and coordination with departments to ensure accurate and timely financial information.

Description of Duties:

Accounting Operations & General Ledger:

Oversee and maintain the general Ledger in QuickBooks Review and approve all invoices and related financial documentation Ensure proper coding and allocation of expenses and revenues Enter and/or supervise entry of all vendor invoices Maintain organized and compliant accounting files

Accounts Payable:

Oversee full AP cycle including invoice approval entry and payment processing Process weekly AP checks and coordinate authorized signatures Establish and manage monthly recurring AP and ACH payments Maintain vendor files and ensure proper documentation Review credit card statements and receipt support Monitor internal controls around disbursements

Accounts Receivable & Revenue Recognition:

Review and reconcile all AR invoices between EZ facility system and QuickBooks Investigate and resolve discrepancies Meet with program and faculty staff regarding outstanding invoices Oversee collection efforts as needed to ensure accurate recording of program revenues (soccer, volleyball, rentals, etc.)

Cash Management & Banking:

Prepare and reconcile all cash, checks, and credit card deposits Oversee weekly bank deposits and coordinate with bank Reconcile all bank and credit card accounts monthly Monitor cash flow and provide updates to leadership Maintain proper segregation of duties and internal controls over cash handling

Grant Management & Fiscal Compliance:

Oversee financial reporting requirements for grants Ensure timely submission and follow-up on grant related financial documentation and payments Maintain grant files and support documentation for all vouchers Review documentation to ensure that revenue and expenses are coded properly in QuickBooks to support grant reimbursement

Payroll & Related Financials Admin:

Review wage reports and ensure that all expenses and allocations are properly recorded in

Quickbooks Financial Reporting :

: Prepare monthly financial statements Provide variance analysis and budget-to-actual reporting Assist leadership with financial forecasting and planning Support annual audit and tax filings (form 990) with external CPA firm Develop and improve financial processes and internal controls

Education/Experience Required:

Bachelor's degree in Accounting, Finance, or related field. Minimum of 5+ years accounting experience Strong knowledge of GAAP and nonprofit accounting principles Experience with grant reporting and compliance Proficiency in QuickBooks or similar accounting software Strong internal control and reconciliation experience Ability to manage multiple priorities and meet deadlines

Pay:

$55.00

• $63.

00 per hour

Work Location:

In person Controller 3.0 3.0 out of 5 stars 321 South William Street, Newburgh, NY 12550 $55

• $63 an hour
• Part-time Cornerstone Family Healthcare 120 reviews $55
• $63 an hour
• Part-time The Newburgh Armory Unity Center is actively recruiting for a Controller to join our growing team in Newburgh.

RATE OF PAY/SALARY

$55.00

• 63.

00 per hour

WORK LOCATION

(S):

Newburgh, NY STATUS:

Part-time General Purpose:

The Controller is responsible for the overall financial management, accounting operations, and internal control environment of the organization. This role oversees accounts payable and receivable functions, cash management, grant fiscal compliance, financial reporting, and coordination with departments to ensure accurate and timely financial information.

Description of Duties:

Accounting Operations & General Ledger:

Oversee and maintain the general Ledger in QuickBooks Review and approve all invoices and related financial documentation Ensure proper coding and allocation of expenses and revenues Enter and/or supervise entry of all vendor invoices Maintain organized and compliant accounting files

Accounts Payable:

Oversee full AP cycle including invoice approval entry and payment processing Process weekly AP checks and coordinate authorized signatures Establish and manage monthly recurring AP and ACH payments Maintain vendor files and ensure proper documentation Review credit card statements and receipt support Monitor internal controls around disbursements

Accounts Receivable & Revenue Recognition:

Review and reconcile all AR invoices between EZ facility system and QuickBooks Investigate and resolve discrepancies Meet with program and faculty staff regarding outstanding invoices Oversee collection efforts as needed to ensure accurate recording of program revenues (soccer, volleyball, rentals, etc.)

Cash Management & Banking:

Prepare and reconcile all cash, checks, and credit card deposits Oversee weekly bank deposits and coordinate with bank Reconcile all bank and credit card accounts monthly Monitor cash flow and provide updates to leadership Maintain proper segregation of duties and internal controls over cash handling

Grant Management & Fiscal Compliance:

Oversee financial reporting requirements for grants Ensure timely submission and follow-up on grant related financial documentation and payments Maintain grant files and support documentation for all vouchers Review documentation to ensure that revenue and expenses are coded properly in QuickBooks to support grant reimbursement

Payroll & Related Financials Admin:

Review wage reports and ensure that all expenses and allocations are properly recorded in

Quickbooks Financial Reporting :

: Prepare monthly financial statements Provide variance analysis and budget-to-actual reporting Assist leadership with financial forecasting and planning Support annual audit and tax filings (form 990) with external CPA firm Develop and improve financial processes and internal controls

Education/Experience Required:

Bachelor's degree in Accounting, Finance, or related field. Minimum of 5+ years accounting experience Strong knowledge of GAAP and nonprofit accounting principles Experience with grant reporting and compliance Proficiency in QuickBooks or similar accounting software Strong internal control and reconciliation experience Ability to manage multiple priorities and meet deadlines

Pay:

$55.00

• $63.

00 per hour

Work Location:

In person