Finance Director

The Newburgh Armory is actively recruiting for a Finance Director to join our growing team in Newburgh.

RATE OF PAY/SALARY

$100,000-$110,000 annually

WORK LOCATION

(S):

Newburgh, NY STATUS:

Full-time General Purpose:

The Finance Director is responsible for overseeing the organization's financial operations, accounting functions, financial reporting, and internal controls. This role provides financial guidance to leadership while ensuring accurate and timely financial information, effective cash management, grant oversight and support for fundraising and organizational planning initiatives. The Finance Director collaborates across departments to support decision making and maintain the overall fiscal health of the organization.

Description of Duties:

Accounting Operations & General Ledger:

Oversee and maintain the general Ledger in QuickBooks Review and approve all invoices and related financial documentation Ensure proper coding and allocation of expenses and revenues Enter and/or supervise entry of all vendor invoices Maintain organized and compliant accounting files

Accounts Payable:

Oversee full AP cycle including invoice approval entry and payment processing Process weekly AP checks and coordinate authorized signatures Establish and manage monthly recurring AP and ACH payments Maintain vendor files and ensure proper documentation Review credit card statements and receipt support Monitor internal controls around disbursements

Accounts Receivable & Revenue Recognition:

Review and reconcile all AR invoices between EZ facility system and QuickBooks Investigate and resolve discrepancies Meet with program and faculty staff regarding outstanding invoices Oversee collection efforts as needed to ensure accurate recording of program revenues (soccer, volleyball, rentals, etc.)

Cash Management & Banking:

Prepare and reconcile all cash, checks, and credit card deposits Oversee weekly bank deposits and coordinate with bank Reconcile all bank and credit card accounts monthly Monitor cash flow and provide updates to leadership Maintain proper segregation of duties and internal controls over cash handling

Grant Management & Fiscal Compliance:

Oversee fiscal reporting for grants Ensure timely submissions of vouchers and follow-up on payments Collaborate with programs to communicate budget and track spending Maintain grant files and support documentation for all vouchers Review documentation to ensure that revenue and expenses are coded properly in QuickBooks to support grant reimbursement

Fundraising:

Collaborate with leadership to support fundraising initiatives and donor reporting Track and reconcile fundraising revenue, restricted funds, and campaign activity

Payroll & Related Financials Admin:

Review wage reports and ensure that all expenses and allocations are properly recorded in

Quickbooks Financial Reporting :

: Prepare monthly financial statements Assist leadership with budget planning and financial forecasting Support annual audit and tax filings (form 990) with external CPA firm Develop and improve financial processes and internal controls

Education/Experience Required:

Bachelor's degree in Accounting, Finance, or related field. Minimum of 5+ years accounting experience Strong knowledge of GAAP and nonprofit accounting principles Experience with grant reporting and compliance Proficiency in QuickBooks or similar accounting software Strong internal control and reconciliation experience Ability to manage multiple priorities and meet deadlines

Pay:

$100,000.00 - $110,000.00 per year

Work Location:

In person