Compare your current skills to what this opportunity needs—we'll show you what you already have and what could strengthen your application.
Job Description
Position Title:
Assistant Controller Note Pool (Private Equity Portfolio)
Location:
Nashua NH Reporting to: Director Note Pool
POSITION SUMMARY
The Assistant Controller supports the accounting, administration, and operational functions of the Note Pool Department located in Nashua, NH office. This role is responsible for note accounting, cash flow management, tax preparation support, investor and custodian reporting, entity administration coordination, and ongoing operational support for note pool activities.
KEY RESPONSIBILITIES
Note Pool Accounting & Financial Administration Maintain note accounting records and general ledgers for note pool investments. Book and track monthly incoming and outgoing cash flow activity. Manage holdbacks, reserve tracking, and note schedules. Prepare quarterly investor account and note valuation statements. Assist with year-end tax preparation processes, including preparation and distribution of 1099 and 5500 forms. Maintain accurate records of note pool distributions and investor allocations. Process and track note pool expenses and operating payments. Transaction & Documentation Support Assist with booking and documentation of new note offerings and investments. Coordinate movement of funds related to acquisitions, payoffs, distributions, and note activity. Work closely with the legal department on transfer documents, option agreements, entity documentation, and related transaction materials. Prepare valuation documentation for IRA custodians and investment reporting purposes. Support entity creation and maintenance for investment structures and holding entities. Maintain organized digital and physical transaction files and supporting documentation. Reporting & Operations Prepare recurring financial and operational reports for management and investors. Monitor note pool activity and reconcile balances across internal systems. Assist with audits, compliance reviews, and investor information requests. Support internal process improvements and operational efficiencies within the Note Pool Department. Collaborate with accounting, legal, servicing, and executive teams to ensure timely and accurate execution of transactions and reporting.
PREPARATION, KNOWLEDGE, SKILLS & ABILITIES
Bachelor's degree in Accounting, Finance, Business, or related field 5+ years of experience in accounting, financial operations, commercial real estate, lending, or investment administration. Ability to handle confidential financial information with professionalism and discretion. Excellent organizational skills and high attention to detail.
PREFERRED EXPERIENCES
Experience working with retirement funds, private lending, structured finance, or commercial real estate investment operations Familiarity with investor reporting and entity administration Experience with fiduciary compliance. Understanding of 1099 reporting and tax support process
CORE COMPETENCIES
Relationship Building Ability to foster trust, connection, and develop positive and productive working relationships. Intrinsic Motivation Operates with a strong sense of responsibility and follow-through. Takes pride in producing accurate work and contributing to the success of the team and organization. Team Oriented Values partnership and actively contributes to a collaborative, relationship-driven environment. Engages across departments to share information, support shared objectives, and strengthen collective outcomes Curiosity Displays curiosity, willingness to learn, and commitment to continuous improvement. Adaptability Handles shifting priorities and sensitive information with discretion and composure. Ability to manage multiple deadlines and priorities. Problem Solving Ability to proactively identify issues, recommend solutions, and improve operational processes. Analytical Thinking Ability to review financial information, identify discrepancies, interpret data, and support operational decision-making. We believe in setting people up to succeed and thrive in their roles. To be successful in this role, individuals must be qualified and able to perform the essential job functions, with or without reasonable accommodation. We will work collaboratively with applicants and employees to evaluate reasonable accommodations on an individual basis.
