Assistant Controller - REMOTE

Assistant Controller - REMOTE Blue Wheel Media - 2.7 Chicago, IL Job Details Full-time 17 hours ago Qualifications Performance dashboard reports Business financial process improvement Financial forecasting Accounting systems Dashboard development Financial close processing Tax compliance management Internal controls Financial data reconciliation CPA Accounts payable Variance analysis Financial reporting Bachelor's degree in finance ASC 606 Process improvement Mid-level 3 years Finance Team development Analysis skills Bachelor's degree Financial control management Managing accounting teams Mentoring QuickBooks Accounting and finance experience Training & development Bachelor's degree in accounting Financial audit support Full Job Description Assistant Controller Role Summary Reporting to the Head of Finance, the Assistant Controller will oversee daily accounting operations and play a pivotal role in driving financial integrity, operational excellence, and profitability across the agency. This individual will partner closely with accounting, FP&A, and department leaders to ensure accurate reporting, timely close cycles, and compliance with all financial policies. Key Responsibilities Accounting OperationsMonth-End Close Lead and supervise the Accounts Payable team, ensuring accurate coding (GL, Class, Department, and Period) and timely vendor payments. Oversee month-end close, ensuring proper cutoffs, reconciliations, and accuracy of all balance sheet accounts. Review payroll processing runs prior to finalization to ensure accuracy Maintain and reconcile sub-ledgers for media and production inventory, including accruals and deferrals. Prepare and review monthly journal entries, account reconciliations, and variance analyses. Continuously improve the monthly close process to shorten timelines and enhance accuracy. Team LeadershipDevelopment Supervise and mentor accounting staff, fostering a culture of accountability, continuous learning, and collaboration. Provide training on accounting systems, agency-specific processes, and best practices to reduce recurring errors. Collaborate cross-functionally to improve financial understanding across departments. Financial PlanningAnalysis Support Support FP&A with timely and accurate data for cashflow forecasting, client profitability, and budget-to-actual reporting. Participate in weekly cashflow meetings and provide insights on payment trends, collections timing, and variance drivers. Support development of dashboards and KPIs to monitor financial health and client performance. Audit, Compliance, and Controls Manage preparation and review of annual audit schedules and supporting documentation. Maintain strong internal controls, policy documentation, and accounting procedures consistent with GAAP. Coordinate timely completion of tax filings and statutory reporting with external advisors. CommissionsCompensation Oversee quarterly commission calculations and ensure compliance with internal policies. Maintain accurate commission eligibility data and present schedules for approval and payment. Qualifications Bachelor's degree in Accounting, Finance, or related field; CPA is a plus. 3-5 years of progressive accounting experience, ideally within advertising, marketing, media, or a PE-backed environment. Strong understanding of GAAP, revenue recognition (ASC 606), and accrual-based accounting. Experience with QuickBooks or project based agency ERP system strongly preferred. Proven track record in improving close processes and implementing controls Strong Excel skills Excellent communication, analytical, and leadership skills.