Controller

At NewCastle Management Group, we specialize in developing and managing urban and suburban multifamily apartment communities. The foundation of our business is extreme project selectivity—only pursuing the best available properties in strategically selected markets. We combine this hyper-diligence with extensive multifamily experience and a wide range of industry competencies to create the best apartment communities for both our residents and investors. If you are searching for a workplace that challenges your talents and recognizes your efforts, NewCastle is looking for team members to join our family of professionals who encourage and motivate you to become your very best. At NewCastle Management Group, we invest in our associates, challenge them, develop them, and give them the tools to succeed. We strive to promote from within and focus heavily on both individual and team development in order to build on our foundation toward a strong future. The Controller owns the integrity, timeliness, and scalability of the company's accounting and financial reporting across a multi-entity real estate platform (corporate, development, construction/WIP, and property accounting). This role leads the month-end close, enforces internal controls, maintains clean books and reconciliations, and produces decision-grade reporting for ownership, lenders, and (as needed) investors. The Controller is also a key operator in building "institutional-grade" processes, systems discipline, and audit readiness. Core Responsibilities Financial close, reporting and accounting integrity Own the monthly/quarterly close across corporate and property entities, including close calendar, task ownership, and review workflow. Prepare and/or oversee financial statements (IS/BS/CF) with consistent classifications and supporting schedules. Maintain GAAP-consistent accounting policies (revenue recognition, accruals, reserves, capitalization, fixed assets). Ensure accurate intercompany accounting, allocations, and eliminations where needed. Establish standardized monthly reporting packages (variance narratives, KPI tie-outs, and key drivers). Property accounting & integration with Property Management Oversee property-level accounting accuracy: rent/AR, concessions/adjustments, delinquency reserves, vendor payables, and month-end accruals. Ensure clean alignment between property management system outputs (rent roll, occupancy, delinquency, leasing activity) and the GL. Improve discipline around coding, approvals, and supporting documentation from on-site/PM teams. Development, construction & WIP accounting Lead WIP/job-cost accounting processes: cost coding standards, commitment tracking, accruals, and variance visibility. Own the capitalization policy and ensure consistent treatment of soft costs, GC costs, and capital improvements. Maintain project schedules supporting draws, reporting, and capitalization (including opening entries and roll-forwards). Treasury oversight, cash controls, banking governance Oversee bank reconciliations, cash activity posting, and ensure reconciliations are reviewed and timely.

Implement and enforce treasury controls:

dual approvals, MFA/access controls, positive pay (as applicable), vendor bank verification, and audit trails. Maintain bank account inventory, signer lists, and periodic access reviews. Support liquidity reporting (weekly cash summary and/or 13-week cash forecast if applicable). AR/AP process leadership and internal controls Own AP workflow standards: invoice intake, coding, approval routing, payment runs, and vendor master controls.

Strengthen AR discipline:

billing (if applicable), collections visibility, write-off approval, and aging accuracy. Build SOPs and enforce Delegation of Authority (DoA) for invoices, payments, write-offs, and journal entries. Audit, tax and external stakeholder support Serve as primary accounting lead for annual audit/review and lender reporting requirements. Coordinate with external tax providers; ensure tax packages, K-1 support, and entity-level schedules are complete and timely. Maintain debt schedules, escrow/reserve tracking, and covenant reporting support. Systems and process improvement Own accounting systems administration and process design (chart of accounts governance, user permissions, workflow controls). Improve reporting automation and reduce spreadsheet dependency through standardized templates and controlled data flows. Partner cross-functionally to implement scalable processes as the platform grows (new entities, new projects, new assets). Qualifications Bachelor's degree in Accounting/Finance 7+ years progressive accounting experience; at least 3 years managing a close process and leading teams. Deep experience with real estate accounting (property operations, development/construction/WIP, capitalization, intercompany).

Strong controls mindset:

segregation of duties, approvals, documentation, and audit readiness. Advanced Excel skills; comfort building repeatable templates and reconciliations. Experience working with accounting and property management systems (ability to learn quickly is essential). Preferred Experience supporting lender reporting, construction draws, and multi-entity consolidations. Exposure to investor reporting, partnership accounting, distributions/capital calls, or REIT readiness. Highly organized; runs a disciplined close calendar and holds teams accountable. Detail-oriented without losing business context; balances accuracy and speed. Clear communicator; can translate accounting into owner-ready insights. Process builder; improves workflows and documents SOPs. Controller 3.2 3.2 out of 5 stars 100 10th Street NE, Charlottesville, VA 22902 New Castle Management Group 17 reviews At NewCastle Management Group, we specialize in developing and managing urban and suburban multifamily apartment communities. The foundation of our business is extreme project selectivity—only pursuing the best available properties in strategically selected markets. We combine this hyper-diligence with extensive multifamily experience and a wide range of industry competencies to create the best apartment communities for both our residents and investors. If you are searching for a workplace that challenges your talents and recognizes your efforts, NewCastle is looking for team members to join our family of professionals who encourage and motivate you to become your very best. At NewCastle Management Group, we invest in our associates, challenge them, develop them, and give them the tools to succeed. We strive to promote from within and focus heavily on both individual and team development in order to build on our foundation toward a strong future. The Controller owns the integrity, timeliness, and scalability of the company's accounting and financial reporting across a multi-entity real estate platform (corporate, development, construction/WIP, and property accounting). This role leads the month-end close, enforces internal controls, maintains clean books and reconciliations, and produces decision-grade reporting for ownership, lenders, and (as needed) investors. The Controller is also a key operator in building "institutional-grade" processes, systems discipline, and audit readiness. Core Responsibilities Financial close, reporting and accounting integrity Own the monthly/quarterly close across corporate and property entities, including close calendar, task ownership, and review workflow. Prepare and/or oversee financial statements (IS/BS/CF) with consistent classifications and supporting schedules. Maintain GAAP-consistent accounting policies (revenue recognition, accruals, reserves, capitalization, fixed assets). Ensure accurate intercompany accounting, allocations, and eliminations where needed. Establish standardized monthly reporting packages (variance narratives, KPI tie-outs, and key drivers). Property accounting & integration with Property Management Oversee property-level accounting accuracy: rent/AR, concessions/adjustments, delinquency reserves, vendor payables, and month-end accruals. Ensure clean alignment between property management system outputs (rent roll, occupancy, delinquency, leasing activity) and the GL. Improve discipline around coding, approvals, and supporting documentation from on-site/PM teams. Development, construction & WIP accounting Lead WIP/job-cost accounting processes: cost coding standards, commitment tracking, accruals, and variance visibility. Own the capitalization policy and ensure consistent treatment of soft costs, GC costs, and capital improvements. Maintain project schedules supporting draws, reporting, and capitalization (including opening entries and roll-forwards). Treasury oversight, cash controls, banking governance Oversee bank reconciliations, cash activity posting, and ensure reconciliations are reviewed and timely.

Implement and enforce treasury controls:

dual approvals, MFA/access controls, positive pay (as applicable), vendor bank verification, and audit trails. Maintain bank account inventory, signer lists, and periodic access reviews. Support liquidity reporting (weekly cash summary and/or 13-week cash forecast if applicable). AR/AP process leadership and internal controls Own AP workflow standards: invoice intake, coding, approval routing, payment runs, and vendor master controls.

Strengthen AR discipline:

billing (if applicable), collections visibility, write-off approval, and aging accuracy. Build SOPs and enforce Delegation of Authority (DoA) for invoices, payments, write-offs, and journal entries. Audit, tax and external stakeholder support Serve as primary accounting lead for annual audit/review and lender reporting requirements. Coordinate with external tax providers; ensure tax packages, K-1 support, and entity-level schedules are complete and timely. Maintain debt schedules, escrow/reserve tracking, and covenant reporting support. Systems and process improvement Own accounting systems administration and process design (chart of accounts governance, user permissions, workflow controls). Improve reporting automation and reduce spreadsheet dependency through standardized templates and controlled data flows. Partner cross-functionally to implement scalable processes as the platform grows (new entities, new projects, new assets). Qualifications Bachelor's degree in Accounting/Finance 7+ years progressive accounting experience; at least 3 years managing a close process and leading teams. Deep experience with real estate accounting (property operations, development/construction/WIP, capitalization, intercompany).

Strong controls mindset:

segregation of duties, approvals, documentation, and audit readiness. Advanced Excel skills; comfort building repeatable templates and reconciliations. Experience working with accounting and property management systems (ability to learn quickly is essential). Preferred Experience supporting lender reporting, construction draws, and multi-entity consolidations. Exposure to investor reporting, partnership accounting, distributions/capital calls, or REIT readiness. Highly organized; runs a disciplined close calendar and holds teams accountable. Detail-oriented without losing business context; balances accuracy and speed. Clear communicator; can translate accounting into owner-ready insights. Process builder; improves workflows and documents SOPs.