CONTROLLER

CONTROLLER WASHINGTON VOCATIONAL SERVICES INC - 3.6

Everett, WA Job Details Full-time $90,000 - $92,000 a year 23 hours ago Qualifications Vendor relationship building Accounting systems Record keeping Microsoft Excel Microsoft Outlook Team development Driver's License Task prioritization GAAP QuickBooks Online Managing accounting teams QuickBooks Accounting and finance experience Clerical experience Full Job Description

POSITION SUMMARY

The position is full-time position and a member of the Accounting Team, responsible for providing financial recordkeeping and full-charge bookkeeping for WVS non-profit and overseeing the for-profit Social Enterprise, WVS LLC. It includes direct involvement in day-to-day accounting activities, financial operations, ensuring accuracy, compliance, effective financial management and analysis to support organizational decision-making. This role ensures timely and accurate accounting, budget monitoring, grants recording and reporting and compliance with financial regulations. Other accounting-related functions as requested by the Director or Executive Director. Must be able to successfully prioritize and manage accounting needs while maintaining a high level of service and professionalism in an environment of high expectations and deadlines. This position requires a high level of expertise in Excel, Quick books Online and other accounting software.

ESSENTIAL FUNCTIONS

This role will support Leadership & Collaboration through the following key characteristics and other specifics as listed below: Works closely with leadership while maintaining strong operational oversight Serves as a key resource for both financial accuracy and planning Communicate financial information in a clear and practical manner Participate in leadership meetings and contribute to organizational planning Support a collaborative and accountable team environment Schedule meetings and maintain minutes of Finance meetings Transactional / Operational Responsibilities Perform and manage day-to-day accounting functions, payroll, general ledger and overseeing accounts payable, accounts receivable etc. Prepare and post journal entries and maintain supporting documentation Ensure timely and accurate financial records and reconciliations Manage and review monthly, quarterly, and annual close processes Monthly reconciliation of WVS Balance sheet accounts and overseeing WVS LLC Balance sheet accounts Maintain and enforce internal controls and accounting policies Maintain and organize QuickBooks Online records, including chart of accounts, classes, locations, customer/vendor profiles. Monitor cash flow and manage banking activities Coordinate and support annual audits and required financial filings (e.g., Form 990) Manage and monitor all new contracts associated to Contract billings. Ensure compliance with regulatory requirements including grant monitoring and related restrictions Complete all government, accounting, charitable and license renewals and submit required documents to ensure compliance with federal, state and county licenses. Supervise and support accounting staff Financial Management & Reporting Preparing and presenting financial reports to Board and leadership Monitor budget-to-actual performance and identify variances Support department leads with budget tracking and financial understanding Maintain accurate tracking of restricted and unrestricted funds Provide financial data and analysis for reporting requirements Systems & Process Improvement Identify and implement improvements to financial systems and processes Remain current on new accounting trends and continuously apply best practices in financial record-keeping. Support integration or optimization of financial and related systems Strategic / Planning Responsibilities Support the annual budgeting process and organizational financial planning Help develop financial forecasts and projections Provide financial insights to support decision-making by leadership Identify financial risks and recommend mitigation strategies Contribute to long-term financial planning along with leadership team Support leadership in evaluating program and operational costs

AREAS OF RESPONSIBILITY

Establish good working relationships with other team members and the leadership team. Foster positive communications and relationships with all employees, members of management, vendors and clients. Keep up to date on industry trends and developments. Adhere to company policies and procedures. Actively participate in and conduct meetings as requested.

QUALIFICATIONS

Degree in Accounting or related field or years of experience in a similar or related position will be considered in lieu of degree. 7+ years of progressive experience in accounting. 4+ years leading and developing teams. Public and/or private accounting background. Technical accounting skills with a strong understanding of current GAAP standards. Audit experience and CPA a plus. Must maintain strict confidentiality. Strong and professional interpersonal skills and work ethic. Must have excellent verbal and written communication skills including being self aware and possessing good listening skills. Ability to work with all levels of the organization as well as customers and vendors while fostering positive relationships. Excellent time management and prioritization skills that can effectively organize information, tasks, and events. Excellent knowledge of principles and processes for providing record keeping and financial flow from beginning to closing processes as well as accounting concepts. Proficient skill level in computer software including QuickBooks Accounting Software and intermediate to advanced experience in Word, Excel, Outlook, and all MS Office Suite-all versions. Knowledge of administrative and clerical procedures such as word processing, managing files and records and designing forms. Proactive approach that is looking for ways to maintain and improve processes and help people. Detail oriented and self-motivated, able to work with limited supervision and to work closely with a team Ability to pass Washington State Background check, DSHS background check Possess and maintain current Driver's license and retain auto insurance as law requires.

PHYSICAL REQUIREMENTS

Frequent standing, walking and sitting. Minimal lifting and carrying up to 10 pounds. Occasional lifting and carrying up to 20 pounds. Must be able to work at computer or desk area for extended periods of time.