Food Service Inventory Specialist (Year-Round)

Food Service Inventory Specialist (Year-Round) 3.8 3.8 out of 5 stars 4000 M 137, Interlochen, MI 49643 Full-time Interlochen Center for the Arts 59 reviews

Full-time Job Description:

Shift:

First Shift The Food Service Inventory Specialist is responsible for maintaining accurate inventory levels and ensuring that food products, supplies, and operational materials are available to support daily dining operations. This position coordinates the ordering, receiving, and distribution of goods while monitoring usage patterns and forecasting inventory needs based on historical trends, seasonal demands, and upcoming campus activity. The specialist works closely with kitchen staff, vendors, and dining leadership to support efficient operations, maintain inventory accuracy, and uphold departmental standards and best practices.

Essential Duties & Responsibilities:

Monitor and manage inventory levels of food, beverages, supplies, and operational materials to support daily dining operations. Conduct regular inventory counts, reconcile discrepancies, and maintain accurate inventory records. Maintain accurate records of invoices, shipping documents, receiving logs, and inventory transactions. Forecast inventory needs based on census trends, menu changes, seasonal activity, and operational demand. Place orders with approved vendors and suppliers to replenish inventory and maintain appropriate stock levels. Track and manage orders to ensure timely delivery and minimize shortages or stockouts. Receive, inspect, and unload deliveries and trucks in a safe, timely, and organized manner. Build and maintain positive working relationships with vendors and suppliers. Resolve issues related to orders, deliveries, damaged products, shortages, or product quality concerns. Monitor food and supply costs and support efforts to remain within departmental budget targets. Identify opportunities for cost savings, operational efficiencies, and improved inventory practices. Analyze inventory usage and turnover trends and adjust purchasing strategies as appropriate. Collaborate closely with kitchen staff and dining leadership to understand operational and inventory needs. Communicate inventory status, shortages, damaged goods, and upcoming deliveries to appropriate team members and leadership. Prepare and provide reports related to inventory levels, ordering activity, and supply costs. Manage inventory organization and stock rotation procedures to minimize waste and ensure product quality. Ensure all food products and supplies are stored, handled, and rotated in compliance with health, safety, and food handling regulations. Maintain clean, organized, and safe storage areas. Support departmental operations by following organizational policies, procedures, and best practices. Performs other duties as assigned.

Experience and Skills:

High school diploma or equivalent required; associate degree or coursework in business, hospitality, culinary operations, supply chain, or a related field preferred. Previous experience in inventory management, purchasing, receiving, warehouse operations, or food service operations preferred. Strong organizational, time management, and attention-to-detail skills with the ability to manage multiple priorities in a fast-paced environment. Excellent interpersonal, verbal, and written communication skills with the ability to collaborate effectively across teams. Proficiency with inventory management systems, spreadsheets, Microsoft Office Suite, and/or Google Workspace applications. Ability to work both independently and collaboratively while maintaining accuracy and accountability. Knowledge of food safety standards, inventory rotation practices, and storage procedures preferred. Ability to analyze inventory usage trends and support efficient ordering and cost-control practices. Demonstrated ability to maintain professionalism, reliability, and a high level of customer service. Ability to lift and carry items up to 50 pounds. Ability to stand, walk, bend, and perform repetitive tasks for extended periods of time. Comfortable working in a fast-paced, dynamic food service environment. Position may require early morning, evening, weekend, and holiday shifts based on operational needs.

Benefits:

Health, dental, and vision insurance Vacation, Sick, Holiday and generous winter holiday time off Life insurance Voluntary life insurance Short and long-term disability Employee development & tuition reimbursement programs 403(b) plan, managed by TIAA Free or discounted employee tickets to Interlochen performances and events •some exceptions apply Early event ticket purchase before general public sales begin Free Stone Cafeteria meal on shift Dennison Recreation Center accessibility (includes spouses) Priority access to Interlochen employees at Pitter Patter Day Care Center (less than one mile from campus) Employee Referral Program (cash payments) Tuition discounts for employee's children at Academy, Camp and Interlochen Online Parental leave (12 weeks paid for Pregnancy/Maternity/Childbirth leave, 6 weeks paid for Parental leave). Interlochen is proud to provide priority placement at Pitter Patter Preschool & Childcare located in the Interlochen Community Center, near our campus, for employees' dependents. In addition, Interlochen employees may be eligible for the MI Tri-Share Program. This program shares the cost of childcare between the state of Michigan, Interlochen Center for the Arts, and the employee (The employee will only pay 1/3 of the total cost, if eligible). Income guidelines and more information about MI Tri-Share can be found at https://www.michigan.gov/mwc/initiatives/mi-tri-share-child-care. Core Values Just An Idea reflects Interlochen's commitment to innovation, honoring its legacy of groundbreaking ideas while continuing to pioneer new advancements in the arts and education. Drawn Here emphasizes the passion that unites Interlochen's diverse community, bringing together students, staff, alumni, and supporters in a shared mission to elevate and inspire through the arts. The Artist's Journey highlights the nurturing environment Interlochen provides, supporting artists from potential to mastery through creativity, discipline, and a dedication to growth. Solo e Tutti captures the balance of individuality and collaboration, celebrating both personal artistic development and the power of working together to create meaningful, impactful work. These Core Values guide everything we do at Interlochen, fostering a workplace that seamlessly marries tradition with innovation; art with nature; and collaboration with personal achievement. Joining our community means making a lasting impact while embracing the unique creative spirit that defines our culture. Interlochen Center for the Arts provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, ethnicity, national origin or ancestry, gender, gender identity or expression, sexual orientation, religion (religious creed), age, disability status, genetics, pregnancy, protected veteran status, or any other characteristic protected by federal, state or local laws. EEOC Voluntary Self-Identification of Protected Veteran Status Voluntary Self-Identification of Disability Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

From:

Interlochen Center for the Arts