Foundation Coordinator

Department Foundation Location Default (Ennis, MT) Position Type FT Employee Salary Requisition 202613 Open Date 05/11/2026 Description Job Description The Madison Valley Medical Center (MVMC) Foundation Coordinator will be an integral "

ADDITION

" to the Foundation's team. This position reports to the Foundation Executive Director and will assist with the day-to-day operations of the Foundation administrative duties. Key duties include but are not limited to administrative support in office management donor development Board of Directors governance coordination of social medial campaigns fundraising marketing event-planning and grant development/grant oversight. Performs all duties in a manner consistent with the mission and values of MVMC and Foundation. Job Responsibilities

GENERAL RESPONSIBILITIES

Assist with the preparations of all Board of Director meetings; meeting minutes/records and document retention. Supports the Executive Director in project-based work such as the annual report; donor appeals; website updates; social media; email communications; compliance and records; etc. Maintain the Foundation's database for all donor gifts and philanthropy and provide reports. Prepares donor correspondence and tax receipts as required. Assists with the development of campaigns; various fundraising projects. Assists with the coordination process for donors and business sponsors. Maintains state compliance and records for fundraising solicitation. Maintains consistent brand standards throughout all documents. Assists with the development and coordination of social media campaigns. Assists in conducting research and compiling data in support of grant applications. Compiles regular data and drafts reports for grantors. Oversees general office coordination; to include but not limited to copying; scanning; mailing; and filing. Must be proficient in technology in Microsoft Outlook; Word; Excel; PowerPoint; and Google Suite. Must have strong organizational skills with the ability to sustain consistent physical and electronic records. Manage difficult or complex situations and/or people with tact; confidence; and diplomacy and have strong analytical and problem-solving skills. Processes records; deposits checks; reconcile monthly bank statements; and works with bookkeeper to maintain detailed financial management. Prepares monthly office financial reports. Maintains the organization's Foundation's annual budget; tracks all expenditures and income. Assists in the preparation for annual financial audit. Must comply with strict confidentiality with all Foundation information. Maintains inventory of office equipment and supplies. Other duties as assigned. Additional Information Education License/Registration Experience Knowledge and Abilities Bachelor's degree or equivalent of training education and experience which directly correlates to the position requirements preferred. Desire to build-upon existing skills. Motivated self-starter able to work independently as well as with a team. Able to adapt and multi-task in a high-paced and evolving environment. Strict confidentiality. Disclaimer In order to provide equal employment and advancement opportunities to all individuals employment decisions at MVMC Foundation will be based on merit qualifications and abilities. The Foundation does not discriminate in employment opportunities or practices on the basis of race color religion gender national origin age disability or any other classification in accordance with federal state and local statutes regulations and ordinances. MVMC Foundation is committed to providing a safe efficient and productive work environment for all employees. To help ensure a safe and healthful working environment each applicant to whom an offer of employment has been made will be required as a condition of employment to undergo a substance test. Applicants will be asked to read the policy and sign a Conditional Offer of Employment and Consent to Drug Screening. Criminal Background Investigation is also required as part of the Conditional Offer of Employment. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer we encourage applications from minorities veterans and women. Qualified candidates may request veterans' or disabilities preference in accordance with state law.

Testing:

Individual hiring departments at MVMC Foundation may elect to administer pre-employment tests/screenings which are relevant to essential job functions.

Employment Eligibility:

All New Employees must be eligible and show employment eligibility verification by the first date of employment at MVMC Foundation as legally required (e.g. Form I-9).

Job Notice:

The responsibilities outlined in this job notice have been designed to indicate the general nature and level of performance for this position. It is not designed to contain or be interpreted as an exhaustive list of all responsibilities and qualifications required of employees assigned to this position. All conditional offers of employment are contingent upon successful completion of a background screening and drug screen results. Advertisement The Madison Valley Medical Center Foundation Supports the work of the Madison Valley Medical Center through promoting and stewarding healthcare philanthropy. Ennis is a rural location with a population of round 900 people with around 3500 people living in Madison Valley.

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