Front Desk Coordinator

We are looking for a Front Desk Coordinator to support daily front office and administrative operations for a health insurance organization in Alamo, California. This contract-to-hire opportunity is ideal for someone who enjoys creating a welcoming experience, keeping office functions organized, and handling a steady flow of calls, documents, and service requests with professionalism. The role works on-site five days per week and plays an important part in keeping communication, facilities coordination, and workplace support running smoothly.

Front Desk Coordinator Responsibilities:

• Serve as the first point of contact for incoming calls, managing the phone queue through Microsoft Teams and directing inquiries to the appropriate team members.
• Review incoming faxed documents, determine the correct internal destination, and distribute materials promptly and accurately.
• Coordinate outbound and inbound shipping activities, including preparing packages and providing general administrative support for delivery needs.
• Monitor office inventory levels and replenish workplace supplies to ensure staff have the materials needed for daily operations.
• Maintain and update content on digital display platforms, including creating, editing, and uploading information as needed.
• Keep facility and administrative information current on the company intranet so employees can easily access accurate resources.
• Process employee identification card requests and arrange shipment to employees in a timely manner.
• Assist with building-related service needs and provide support to facilities leadership when coverage or additional help is required.
• Take on additional clerical and administrative assignments that support smooth office and departmental operations.

If you are interested in this Front Desk Coordinator opportunity, please apply today!