Front Desk Receptionist

Front Desk Receptionist Ultimate Staffing Services - 3.8 Brea, CA Job Details Full-time Up to $47,840 a year 5 hours ago Qualifications Microsoft Excel Phone communication Microsoft Teams SharePoint Productivity software Full Job Description Direct Hire Bilingual Spanish Receptionist needed!

Schedule:

Monday to Friday, 8 AM to 5 PM Responsibilities As a key representative of the company, the Office Coordinator/Receptionist will ensure smooth daily operations, foster professional communication, and maintain a welcoming environment.

Responsibilities include:

Answer and direct incoming calls, providing top-tier administrative support. Serve as the front-facing representative, greeting and directing visitors and notifying appropriate personnel of arrivals. Maintain security protocols and uphold telecommunications systems for seamless communication. Respond to visitor inquiries, offering information or referrals when needed. Keep reception and public office areas safe, clean, organized, and aesthetically appealing. Manage office supplies, including stationery, kitchen essentials, conference room items, and restroom toiletries, regularly restocking and ordering necessary items. Coordinate meal orders for meetings or company events and oversee communal office equipment such as copiers, fax machines, and postage machines. Handle incoming/outgoing mail and packages, including FedEx and UPS shipments, with the ability to lift up to 20 lbs as needed. Coordinate logistics for company events such as holiday gatherings and summer picnics using internal or external venues. Assist project managers and employees with administrative requests such as document copying, shipping files, and reservations. Arrange travel accommodations, including flights, car rentals, and hotel bookings for employees. Support accounting teams through timesheet collection, expense reports, file organization, and accounts payable tasks. Track vehicle registrations and maintain auto-related records for the company. Collaborate across departments and handle solicitors with professionalism while maintaining flexibility to address dynamic office needs. Ensure consistent attendance, reliability, and dedication to tasks while striving for long-term growth within the company. Requirements & Qualifications Positive and respectful attitude that embodies teamwork and professionalism. Skilled verbal communicator with excellent telephone etiquette. Ability to manage pressure, multitask, and maintain strong organizational habits. Detail-oriented and capable of prioritizing tasks while meeting tight deadlines. Proficient in Microsoft Office Suite, including Word, Excel, Teams, SharePoint, and OneDrive. Flexible, forward-thinking, and willing to go the extra mile to contribute to the company's success. Strong time management skills with the ability to think creatively and handle out-of-the-box situations. Reliable, adaptable, and eager to build a long-term career with the organization. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.