Full Charge Bookkeeper

About the Organization Nevada County CASA (Court Appointed Special Advocates) is committed to ensuring that every child in foster care has a dedicated advocate and the support they need to thrive. Through community partnerships, volunteer advocacy, and a mission-driven approach, CASA works to improve outcomes for children who have experienced abuse or neglect. We are seeking an experienced, detail-oriented, and mission-driven financial professional to support the organization's fiscal health and operational excellence. About the Role The Full-Charge Bookkeeper is responsible for the day-to-day financial operations of the organization, including full-cycle bookkeeping, payroll administration, accounts payable and receivable, grant and contract billing, reconciliations, audit preparation, and financial reporting. This role serves as a critical financial operations partner to organizational leadership and works closely with the Executive Director, program leadership, funders, external auditors, and board finance stakeholders. This is a hands-on role requiring strong QuickBooks Desktop expertise, exceptional organizational skills, and the ability to independently manage multiple deadlines in a nonprofit environment. How You'll Have an Impact Financial Administration & Oversight

• Maintain the general ledger and ensure accuracy and completeness of all financial transactions.
• Perform monthly bank, credit card, and account reconciliations.
• Prepare monthly financial reports, including profit and loss statements, balance sheets, budget-to-actual reporting, and cash flow support reporting.
• Support annual budgeting and financial planning in partnership with leadership.
• Assist with annual audit preparation and coordination with external auditors and tax preparers.
• Maintain organized financial documentation and internal fiscal controls. Payroll Administration
• Process biweekly payroll for approximately 23 employees accurately and on time.
• Maintain payroll records, PTO accruals, payroll changes, and employee deduction records.
• Process payroll tax deposits and prepare quarterly and annual payroll filings, including W-2 reporting.
• Coordinate retirement contributions, benefit deductions, and payroll compliance requirements. Accounts Payable, Accounts Receivable & Grant Billing
• Manage accounts payable, invoice processing, vendor payments, and payment tracking.
• Manage accounts receivable, deposits, and cash receipt documentation.
• Prepare monthly grant and contract invoices and ensure reporting deadlines are met.
• Track budget allocations, contract billing requirements, and reconciliation of actual expenses against funding sources.
• Maintain organized billing support documentation for funder audits and compliance reviews. Compliance, Audit & Operational Support
• Support county, federal, and funder audits and compliance reviews.
• Ensure adherence to nonprofit financial controls and documentation requirements.
• Collaborate with leadership on financial insights, reporting needs, and operational initiatives.
• Support onboarding-related payroll and benefits administration documentation as needed. What We're Looking For Required Experience & Qualifications
• 5+ years of full-cycle bookkeeping or accounting experience.
• Demonstrated expertise with QuickBooks Desktop (required).
• Hands-on payroll processing experience, including payroll tax filings.
• Strong bank reconciliation, accounts payable, accounts receivable, and financial reporting experience.
• Advanced proficiency in Microsoft Excel, Word, Outlook, and Microsoft Office tools.
• Ability to independently manage multiple priorities with exceptional accuracy and confidentiality. Preferred Qualifications
• Nonprofit accounting experience.
• Grant billing, contract invoicing, or fund accounting experience.
• Audit preparation and compliance support experience.
• Experience supporting budgeting and board-level financial reporting. Important Details

Status:

Part-Time

FLSA Status:

Non-Exempt

Schedule:

Up to 30 hours per week, onsite

Location:

Nevada County, California Compensation and Benefits Pay Range:

$32.00 - $40.00 per hour

• Paid Time Off (PTO)
• Dental plan
• Vision plan
• IRA with 3% employer match
• AFLAC supplemental insurance options Additional Requirements
• Ability to successfully complete required background screening.
• Valid driver's license and proof of automobile insurance if required.
• Ability to manage multiple priorities in a mission-driven environment.
• Position contingent upon continued funding.

Equal Employment Opportunity Statement Nevada County CASA is committed to building a diverse and inclusive workforce. We encourage applicants from all backgrounds and experiences to apply. All qualified applicants will receive consideration without regard to protected status.

Pay:

$32.00 - $40.00 per hour

Benefits:

Dental insurance Paid time off Vision insurance Application Question(s): Do you have at least 3 years of hands-on experience using QuickBooks Desktop (not QuickBooks Online)? Ability to

Commute:

Nevada City, CA 95959 (Required)

Work Location:

In person