Full-Charge Bookkeeper & Administrative Coordinator

Job Summary The Southwest Riverside County Association of

REALTORS

® (SRCAR®) supports and empowers real estate professionals through education, advocacy, and community leadership. Our facilities rents event space, host meetings, classes, and events and operate a real estate store serving members across the region. We are seeking a detail-oriented and highly organized Full-Charge Bookkeeper & Administrative Coordinator to join our team. This is a vital, dual-function role that combines full ownership of the accounting cycle with light administrative support across departments. You will be responsible for all aspects of financial record-keeping — including payroll, accounts payable and receivable, bank reconciliations, compliance filings, and financial reporting — while also providing essential operational support to the CEO, Events Director, and Facilities Coordinator. The ideal candidate is technically proficient, self-directed, and comfortable working collaboratively in a fast-paced, mission-driven environment where accuracy, transparency, and proactive problem-solving are valued every day. Responsibilities

• Manage full-cycle bookkeeping using QuickBooks, ensuring accuracy in journal entries, general ledger maintenance, and account reconciliations
• Ensure all accounts are reconciled monthly, verifying account balances and identifying discrepancies promptly
• Oversee accounts payable and receivable processes, including invoice processing, payment scheduling, and collections; collaborate with the membership and billing department on AR reporting
• Prepare and analyze financial statements in accordance with GAAP, including balance sheet reconciliations and general ledger accounting to maintain precise financial records
• Prepare monthly financial packages for the Finance Committee, including statements, budget-versus-actual comparisons, and supporting schedules
• Process payroll accurately and on time through ADP, with a strong understanding of wage garnishments, voluntary and involuntary deductions, and proper 401(k) contribution and employer matching treatment
• Prepare and file sales tax returns accurately and on time
• Prepare and submit nonprofit raffle filings and manage annual raffle reporting requirements
• Manage all annual compliance filings including business property taxes, business licenses, permits, and other required regulatory filings
• Prepare all documentation required by the accountant for annual tax preparation and ensure timely, organized delivery
• Prepare all documentation required for the annual audit and serve as the primary point of contact for external auditors
• Assist with budgeting activities, financial report writing, and financial analysis to support organizational decision-making
• Manage vendor relationships, invoicing, purchase orders, and accurate expense coding
• Handle billing for member dues, event registrations, and store transactions
• Maintain meticulous records of all financial transactions and ensure data integrity across accounting platforms
• Support light administrative functions including ordering and picking up office and operational supplies as needed
• Assist the Events Director with food and catering orders, event supply sourcing, and on-site event setup
• Book travel for staff and leadership as requested
• Assist the CEO with Board of Directors (BOD) paperwork and related documentation
• Open, sort, and redirect incoming mail to the CEO, CFO, and appropriate staff
• Oversee event space rentals for both SRCAR® locations, including managing contracts, billing, and the rental calendar
• Work with the Facilities Coordinator to ensure accurate inventory tracking and purchasing, coordinate annual building permits, manage maintenance and warranty follow-through, and ensure event rental coverage is in place Requirements
• Minimum 5 years of proven full-charge bookkeeping experience, preferably within a corporate, nonprofit, or association environment
• Strong proficiency in QuickBooks (Desktop or Online); QuickBooks Pro Certification strongly preferred
• Solid understanding of GAAP principles, double-entry bookkeeping, account reconciliation techniques, and financial reporting
• Demonstrated ability to perform bank reconciliations, journal entries, general ledger accounting, and accurate account analysis
• Strong background in payroll processing through ADP or a comparable platform, including working knowledge of wage garnishments, voluntary and involuntary deductions, and 401(k) contribution and employer matching treatment
• Experience with sales tax filings, nonprofit compliance filings, business license renewals, business property tax filings, and other annual regulatory requirements
• Experience preparing financial packages or reports for Finance Committees, leadership, or board-level audiences
• Strong Excel and spreadsheet skills for financial analysis and reporting
• Excellent organizational skills with the ability to manage multiple priorities and deadlines independently in a fast-paced environment
• Strong communication skills for preparing clear financial reports and collaborating across departments, with vendors, and with leadership including the CEO and CFO
• Comfortable handling a blend of accounting and light administrative support responsibilities
• Ability to perform 10-key data entry accurately
• Experience in an association, nonprofit, or real estate environment a plus Join us in a role where your expertise will directly impact our organization's efficiency and success!

We value ykrazy motivated professionals committed to excellence in both finance management and administrative support.

Pay:

$30.00

• $35.

00 per hour

Benefits:

401(k) matching Dental insurance Health insurance Health savings account Life insurance Paid sick time Paid time off Paid training Professional development assistance Vision insurance Application Question(s): What are the debit and credit accounts used to record a payroll entry processed through ADP? What are the debit and credit accounts used to record the employer's portion of a 401(k) match? Your home zip code? Do you have a reliable personal vehicle and valid auto insurance? Are you willing to undergo a driver's background check as a condition of employment? What are the debit and credit accounts used to record a sales tax liability after collecting sales tax from a customer? Briefly describe your month-end close process from start to finish. Do you hold a current Quickbooks Pro Advisor Certification?

Experience:

Full Charged Bookkeeping through

Balance Sheet:

5 years (Required)

Work Location:

In person