Graduate Assistant for Registrars Office

ABOUT THE ORGANIZATION

Saint Vincent College is an educational community rooted in the tradition of the Catholic faith, the heritage of Benedictine monasticism, and the love of values inherent in the liberal approach to life and learning. Our mission is to provide quality undergraduate and graduate education for men and women to enable them to integrate their professional aims with the broader purposes of human life. The programs, activities, and encounters that make up student life at Saint Vincent College encourages the intellectual gifts, professional aptitudes and personal aspirations of students to mature harmoniously.

POSITION

Graduate Assistant for Registrar and Academic Affairs

LOCATION

Saint Vincent College

FULL-TIME/PART-TIME

Part-Time SHIFT:

-not applicable-

EXEMPT/NON-EXEMPT:

Non-Exempt Position Title :

Graduate Assistant for Registrar's Office Reports to:

Registrar Supervises:

N/A Primary function: The Graduate Assistant supports the Registrar's Office by providing administrative assistance, processing routine student and faculty requests, and assisting with office operations and event preparation. This role involves working extensively with data and the Ellucian Colleague records management system. Success in this position requires strong attention to detail, excellent organizational skills, and the ability to work independently while collaborating effectively within a team environment.

Required Qualifications:

Bachelor's degree required; must be actively enrolled in a SVC graduate program.

Education:

Bachelor's degree

Experience:

Office and Excel experience are preferred, but not required Essential duties: Assist the Registrar's Office in administrative tasks such as copying, scanning, filing, and organizing records Assist with document preparation, data entry, and maintaining accurate records Enter and update student information in the student information system as directed (e.g., Colleague) Review records for completeness and flag discrepancies for staff follow-up Greet students, faculty, and visitors in a professional manner and assist with general inquiries Direct complex inquiries to appropriate staff members Support schedule creation by transferring and verifying course information from spreadsheets into Colleague Assist with graduation preparation related tasks and help maintain accurate graduation records and documentation Assist Academic Affairs and the Assessment and Institutional Research department as needed, working collaboratively with graduate assistants on special projects and initiatives Maintain confidentiality of student information and handle sensitive information with professionalism and discretion Other duties: As assigned Special challenges and environment: The Registrar's Office and Academic Affairs Office require discretion, as the GA will often be asked to work with confidential records and information and could be privy to private conversations regarding students and faculty. Absolute confidentiality must be maintained at all times. All positions require the incumbent to be able to fully embrace the unique mission and identity of the College as a Catholic, Benedictine liberal arts and sciences institution. Saint Vincent College is committed to diversity and encourages applicants from all qualified candidates. Saint Vincent College is committed to building a diversified and competent population of faculty and staff, andencourages applications from women and minorities. Saint Vincent is an equal opportunity employer.

PLEASE NOTE

Background checks will be performed on all new hires. Employment is conditional upon satisfactory background checks and clearances. TAGS position, shift, city, state