Guest Relations/Advancement Support

Be the welcoming face of Prairie while playing a vital role in keeping daily operations and communications running smoothly. In this dynamic position, you'll greet and assist visitors, manage incoming calls and deliveries, and help coordinate calendars and front office flow. At the same time, you'll support advancement efforts by assisting with parent communications, maintaining website content, and contributing to school-wide messaging and projects. This role is ideal for someone who enjoys working with people, thrives in a fast-paced environment, and takes pride in staying organized while juggling multiple responsibilities. You'll collaborate across departments, take initiative on projects, and help create a warm, professional, and well-coordinated experience for the entire Prairie community.

JOB TITLE

Guest Relations/Advancement Support

DEPARTMENT

Advancement

REPORTS TO

Chief HR Officer

FULL-TIME

10:00 am - 5:30 pm (Monday-Friday)

DUTIES AND RESPONSIBILITIES

GUEST

RELATIONS

Serve as the "face of Prairie", welcoming guests, issuing name badges, announcing visitors to appropriate personnel, and directing them accordingly Answer the multi-line phone system and distribute calls appropriately Handle Master and Website calendars Sort/distribute incoming mail/packages Handle all incoming/outgoing UPS/FedEx/USPS packages Support the Business/HR office as needed

SKILLS NEEDED

Excellent interpersonal skills Possess knowledge of the USPS mailing standards Knowledge of Word, Excel, and FileMaker programs Excellent and articulate people skills

DUTIES AND RESPONSIBILITIES

ADVANCEMENT SUPPORT Serve as the primary contact for all school-issued parent communication, and create distribution lists out of PowerSchool as necessary Produce, maintain, and update the 'Welcome to Prairie' slideshow that plays at the entrance Assist in maintaining the school website Additional writing, editing, and design projects as necessary

REQUIRED KNOWLEDGE & SKILLS

The capacity to work in a fast-paced environment while successfully managing details, deadlines, and projects The ability and desire to collaborate with colleagues school-wide A curious, creative, growth mindset The capability to work independently and strategically, to take initiative, and to react to changing situations and new opportunities appropriately Other duties as assigned

QUALIFICATIONS

Bachelor's degree encouraged, with a preference given to communications or a similar discipline. Work experience in a school setting is a plus, but not mandatory. School experience is a plus, but not mandatory.