Guidance Secretary/Registrar

Guidance Secretary/Registrar Lunenburg Public Schools Lunenburg High School - Lunenburg, Massachusetts Job Details

Job ID:

5709879

Application Deadline:

Posted until filled

Posted:

Yesterday

Starting Date:

To Be Determined Job Description Lunenburg High School Guidance Secretary/Registrar sought. This a 35-hour per week, school-year position including five work days following the school-year end and five work days preceding the school-year start. Some summer hours may be required on a needed basis. Salary/benefits per the Lunenburg Association of Secretaries and Clerks agreement. Guidance Secretary/Registrar Responsibilities 1. Daily and General Operation of Guidance Office

• Answer guidance telephone and aid callers
• Assist students visiting the guidance office--ensure guidance protocol is followed
• Maintain conference room schedule
• Assist counselors with the School Counseling Curriculum by scheduling labs/classrooms, and locating students who fail to attend guidance classes/programs
• Recording/maintaining guidance related data records on Naviance
• Order Guidance Supplies
• Help coordinate field trips
• Certify attendance/data/graduation for government agencies and process transcript requests
• Prepare guidance reports including the end-of-the-year school committee report
• Assist counselors with other tasks, as needed.

2.

Scheduling:

• Assist counselors with student scheduling
• Create courses in PowerSchool for schedules as needed
• Enter transfer courses into PowerSchool for new students entering from other schools 3.

Registration:

• Withdraw students
• Maintain student records (grades 6-12)
• Assist in the review of student transcripts to monitor courses/credits needed for graduation
• Review transcripts of incoming transfer students to assess/translate former schools courses/credits
• Provide transfer grades to LHS teachers 4.

College Applications:

• Organize college "Decision Days" and schedule college representatives' visits
• Assist counselors with the processing of college applications via Naviance
• Prepare all paper applications for mailing.
• Certify graduation status for seniors
• Mail final transcripts to colleges following graduation
• Collect information as needed for reports including "future plans" of seniors 5.

Grades:

• Process report cards
• Prepare honor roll
• Prepare ineligible list
• Monitor incompletes
• Prepare grade point averages/class rank 6.

Test Scores:

• Record/process SAT, MCAS, PSAT, and ACT Scores as required
• File and mail parent reports
• Mail test scores to transferring students new schools and to colleges
• Record test scores in PowerSchool and Naviance 7.

Naviance:

• Maintain calendar of all college visits
• Enter new or delete withdrawn students from accounts
• Update email addresses and other student data regularly
• Assist parents and students in accessing various school-related accounts 8.

Coordinate Scholarships and Award Ceremonies for

Seniors:

• Organize Department Award Ceremony & Community Award Ceremony
• Coordinate scholarships/awards with all donors from January to June
• Keep scholarship applications organized for students
• Generate thank you letters to all scholarship/award benefactors
• Assist with the graduation program by providing administrative an updated list of scholarship/award recipients
• Maintain a list of scholarship/award donors' addresses for student thank you notes
• Prepare award program including scholarship/award background information 9.

Organize Underclassmen Events and Awards Ceremony:

• Organize/prepare materials/assistant staff and students as related to DAR, Boys/Girls State, and Mass Star
• Organize Underclassmen Book Awards and Award Ceremony

Position Type:

Full-time