Senior Representative, Medical Affairs Operations

Senior Representative, Medical Affairs Operations Irvine, CA Schedule:

Standard Hours Duration:

6-

Month Contract Pay:

$25-30/hr (W2) Our client is a top medical device company. They are seeking a detail-oriented Senior Representative to support physician training programs, documentation management, and HCP credentialing across their Medical Affairs function. This primarily onsite role sits within a fast-paced operations team and requires strong administrative, project coordination, and compliance orientation. Essential Functions and Responsibilities Physician Training Operations - Proactive Disease Management (50%) Own scheduling, coordination, and tracking of proctoring events and physician training activities across multiple stakeholders Manage training workflows from request intake through completion, ensuring timely execution and stakeholder alignment Reconcile training activities, documentation, and associated records for accuracy and completeness Serve as a central liaison between field teams, physician offices, and internal Medical Affairs partners Ensure all activities adhere to company policies, healthcare compliance standards, and audit readiness requirements NCD Readiness & Documentation Management (30%) Partner with NCD Strategy leadership to ensure end-to-end processing of physician training and proctor sign-off documentation Maintain structured, audit-ready documentation within enterprise systems (e.g., SharePoint or equivalent platforms) Prepare, standardize, and organize records for AI-driven OCR workflows to enable scalable, high-quality data capture Conduct routine audits of new and historical records to ensure completeness, traceability, and regulatory alignment Identify and escalate documentation gaps or risks, enabling proactive remediation Onsite Physician Training Support - Irvine (10%) Coordinate logistics for onsite training events, including materials, scheduling, and participant readiness Partner with field teams and internal stakeholders to ensure seamless execution of HCP education programs Troubleshoot real-time operational issues to maintain a high-quality training experience HCP Credentialing & BioCard Management (5%) Support the HCP nomination and onboarding process in alignment with program requirements Maintain, update, and audit HCP BioCards and credentialing documentation Ensure physician profiles reflect current qualifications, affiliations, and training status Operational Excellence (5%) Support cross-functional projects spanning Proctoring, Operations, and Physician Training/NCD Participate in process improvement efforts and workflow enhancements Execute ad hoc analyses and operational requests to support business priorities Education and Experience Bachelor's degree in a related field such as Computer Science, Information Technology, or Healthcare Informatics 2+ years of experience in digital solutions, project management, or a similar role Knowledge and Skills Strong administrative and organizational skills with attention to detail Proficiency in Microsoft Office Suite, particularly Microsoft Outlook Experience with Monday.com or other project management tools Excellent critical thinking skills with the ability to multitask across multiple concurrent projects Ability to work independently and as part of a team Strong written and verbal communication skills Comfortable supporting complex business processes in a regulated environment ...