TEMPORARY (July, Aug 2026) Dental Receptionist/Administrative Assistant

This is a temporary position for July and August 2026

Responsibilities :

• Greet and Welcome Visitors :

  Act as the first point of contact for all visitors, providing a warm and professional welcome. Ensure that visitors feel comfortable and are assisted promptly.

• Verify Insurance Information :

  Utilize online platforms and phone calls to confirm patients' insurance coverage and eligibility before their appointments to minimize billing issues.
• Call Patients to

Confirm Appointments :

Proactively reach out to patients before scheduled appointments to confirm attendance. Maintain a record of confirmations and follow up on any cancellations or rescheduling.

• Answer and Direct Phone Calls :

  Handle a high volume of incoming phone calls with professionalism. Accurately direct calls to the appropriate staff members, record messages when necessary, and relay important information promptly.

• Perform Administrative Duties :

  Manage essential administrative tasks including filing documents, photocopying important paperwork, scanning files for digital records, and faxing documents to relevant parties.

• Schedule Appointments :

  Efficiently manage the appointment calendar for all staff members, ensuring that the schedule is optimized for patient flow and that all appointments are up to date.
• Contact Patients to

Fill Schedule :

Reach out to patients who may need to schedule or reschedule appointments, encouraging them to book time slots to ensure a full schedule.

• Assist with

Data Entry :

Accurately input patient data, update order entries, and maintain databases to ensure all information is up-to-date and easily retrievable.

• Manage Incoming and Outgoing Mail:

  Oversee the processing of mail and packages, ensuring timely delivery to the correct recipients and proper handling of sensitive information.

• Maintain Office Supplies Inventory :

  Keep track of inventory levels for office supplies. Regularly assess needs and place orders to ensure all necessary materials are stocked and available.

• Handle Confidential Information:

  Ensure that all sensitive information is handled confidentially and in compliance with privacy regulations, maintaining patient trust and adhering to legal standards.

•

Keep Office Clean and Organized :

Take responsibility for maintaining a tidy workplace, including the daily cleaning of the front office area and restroom. Regularly remove trash and manage recycling bins to promote a clean and organized environment. Help remove snow and add salt at front entryway if needed.

Requirements:

• Professional Demeanor:

  Exhibit a professional attitude and appearance while interacting with patients, their families, and fellow staff members, creating a welcoming atmosphere.

• Experience :

  Previous experience as a receptionist or administrative assistant is preferred, with demonstrated capabilities in handling diverse tasks in a busy environment.

• Organizational Skills :

  Possess strong organizational skills to manage multiple tasks effectively, prioritize responsibilities, and meet deadlines with minimal supervision.
• Attention to

Detail :

Exhibit meticulous attention to detail, particularly in proofreading documents, ensuring documents are error-free, and maintaining data accuracy during entry.

• Computer Skills :

  Demonstrate proficiency in using standard office software, particularly the Microsoft Office Suite (Word, Excel, Outlook), to generate documents, manage calendars, and process information efficiently.

• Communication Skills :

  Exhibit strong verbal and written communication skills, ensuring clear and professional interactions with patients and staff.

• Teamwork and Independence :

  Ability to work independently on assigned tasks and collaboratively as part of a team, adapting to the organization's needs.

• Professional Appearance :

  Maintain an appropriate and professional appearance, always representing the organization positively.

• Dependability :

  Hours are expected to be approximately 32-38 hours per week with 30 minutes to 1-hour lunch break.

•

Note:

This job description is intended to provide a overview of the responsibilities and requirements for this position. The employee may be assigned additional related duties as necessary to fulfill the organization's needs. The hiring process will consist of a video interview, followed by a paid working interview, a background check, and then final hiring. Thank you for your interest.

Job Type:

Full-time Pay:

From $20.00 per hour

Benefits:

401(k) 401(k) matching Flexible schedule Paid time off

Work Location:

In person