Administrative Assistant II - Dental School

Administrative Assistant II - Dental School Marquette University, United States about 5 hours ago

Location:

Milwaukee, WISCONSIN

Job Type:

FullTime Posting Details Position Information Posting Number 201104783 Position Title Administrative Assistant II - Dental School State WI Employment Status Full Time Position Status Regular If Limited Term (End Date of Assignment, Project, or Grant) Position Type Staff Job Family Operations and Administrative Services # Hours Per Week 37.5 Position Overview Be The Difference Begins with Great People. Are you looking for a new opportunity where you can make the difference in the lives of students and faculty? We're always looking for highly talented individuals to join our team - people who think big, care deeply, and believe in being the difference in their work and community. We prioritize student success, access to education, and service in our work to educate well-rounded servant leaders who transform their fields, our society and the world. Our Catholic, Jesuit approach emphasizes student engagement with the world around them and formation of the heart and mind.

We believe in our mission:

The search for truth, the discovery and sharing of knowledge, the fostering of personal and professional excellence, the promotion of a life of faith, and the development of leadership expressed in service to others. These core values guide our relationships with our students, each other, and our community. Marquette University offers a rich and competitive Total Rewards package including medical, dental, vision, 403(b) with up to 8% university match, generous time off package, and tuition benefits for employees, spouses, and dependents with no payback requirement! For more information, please view our Total Rewards guide . This is your next opportunity to join an organization that invests in their employees' career journey by diversifying their skills, deepening their expert knowledge, encouraging a healthy work-life balance, focusing on personal wellbeing, providing leadership training, and sustaining a culture of respect and inclusion. The Administrative Assistant II - Dental School provides overall clerical/office support to the leadership and faculty in the Department of Surgical and Diagnostic Dental Sciences and the Department of Development Sciences, including assisting with academic course management, scheduling, and a range of other administrative tasks. Duties and Responsibilities 1. Assist with academic course management for multiple departments. This includes proctoring and electronic grading of texts/exams, recording grades in D2L and CheckMarq, and performing other course-related coordination tasks. 2. Provide direct support for the Chair, Dept. of Surgical and Diagnostic Dental Sciences and the Chair, Dept. of Developmental Sciences. 3. Monitor and record student progress toward meeting program requirements. 4. Schedule and proctor course exams for departmental faculty. 5. Manage Department Chair and departmental faculty schedules. 6. Schedule and coordinate departmental meetings; attend meetings to record and subsequently distribute meeting minutes. 7. Update and maintain department directories/contacts, faculty manuals, clinic manuals, and clinical treatment guides. 8. Process PCard expense reports and faculty expense reimbursement reports in iExpense. Required Knowledge, Skills and Abilities High school diploma or GED Minimum of two years of experience in an office support role Excellent organizational and customer service skills Excellent written and verbal communication skills Discretion, flexibility, and courteous demeanor Ability to maintain confidentiality Ability to work and communicate with people from a diverse population Ability to work independently with little supervision and frequent interruptions in a dynamic, fast-paced environment Ability to multitask and prioritize daily workload Computer competency with Microsoft Office Suite (Word, Excel, PowerPoint) Preferred Knowledge, Skills and Abilities Administrative support experience in higher education Department Dental School Posting Date 06/17/2026 Closing Date Special Instructions to Applicants EOE Statement It is the policy of Marquette University to provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state-protected classification.