Records Manager

Are you the type of person who thrives on precision, organization, and being the go-to expert behind the scenes? We're looking for a detail-driven professional who can bring structure to complexity, confidently navigate public information requests, and help lead the City's transition into modern, digital records management. The City of Southlake is a place where we come together to enrich the quality of life for those who live, work, and play here. We strive to exceed expectations by delivering memorable experiences, world-class services, and a thoughtfully planned, well-maintained City. The Southlake Way inspires us to respectfully deliver excellent services, creating positive and lasting impressions. Learn more about our values here.

What You Will Be Doing:

The Records Manager supports and maintains a high-quality records management program within the City Secretary's Office. This is accomplished by coordinating and processing Public Information Act (PIA) requests; managing city legislative documents; providing records management training to staff; monitoring and supporting the transition from paper to digital records; providing technical and research assistance to staff, legal counsel, and citizens; managing the off-site records storage center; assisting and participating in thepreparation of the departmental budget pertaining to records management; providing administrative support to the City Secretary and Deputy City Secretary; and assisting coworkers as needed. To read the full Records Manager job description, please click here. The Benefits of Working in

Southlake:

Retirement program (TMRS) with City matching 2:1 2 weeks Paid Vacation (first year) 3 weeks Paid Vacation (year two +) Sick Time and 10 paid holidays City paid LTD, AD&D, and Life Insurance Longevity Pay Tuition reimbursement Complimentary membership to Champions Club at The Marq Southlake Ongoing training Employee Assistance Program Free Library card Early pay access available through UKG Wallet. Get paid without waiting for your paycheck!

What You Bring To Us:

Requires specialized vocational, administrative, or technical training beyond high school, which may be obtained through college, technical, or business programs, up to and including an associate's degree or relevant certification. Four (4) years of work experience in a comprehensive records management program or equivalent. Must be available to work evenings after regular business hours. Certified Records Manager certification is highly desirable. Texas Registered Municipal Clerk certification is highly desirable. Knowledge of Laserfiche Records Management software is highly desirable. Knowledge of GovQA Open Records (FOIA) Management System software is highly desirable You work for the greater good of the City and live the values every day. You graciously serve those who live, work, and play here. You are a good steward of City resources and are empowered to make decisions aligned with the City's strategy. You anticipate customer needs and relentlessly pursue solutions . You take pride in your work . It's your community! You are warm and sincere and listen with empathy . You own the experience and make each moment memorable . Applications will be accepted until May 15th, 2026.