Medical Records & Pre-Bill Coordinator

Medical Records & Pre-Bill Coordinator Acacia Health - 4.0 Irvine, CA Job Details Full-time $24 - $27 an hour 8 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance Employee discount Qualifications Optimizing workflow processes Record keeping Medical chart preparation Medicare Health information process improvement Regulatory compliance in claims processing HIPAA Homecare Homebase Client file management Healthcare documentation compliance audits Scanning Phone call screening Medical administrative support Medicare regulations Health information regulatory compliance Centers for Medicare & Medicaid Services (CMS) billing regulations Health information management Quality audits Phone triage Claims documentation management Clinical documentation standards Faxing Managing patient records Healthcare claims compliance audits Entry level File organization Healthcare coding compliance audits

Full Job Description About Acacia:

We are an organization that believes in a patient first approach. You must be compassionate, caring, and have the Acacia heart to work for this organization. We are more than just a team as we treat each other as family. If you are looking for a company that will treat you like family, then Acacia is for you. www.acaciahealth.net

Job Description:

Manage the endtoend process for FacetoFace (F2F) encounters, including tracking, physician outreach, and review of documentation to ensure compliance with Medicare requirements for home health eligibility. Maintain accurate and complete clinical documentation by coordinating medical records, managing document workflows (scanning, filing, faxing), and ensuring all records meet regulatory and organizational standards, including HIPAA requirements. Track and manage patient consents, signatures, and required forms to ensure completeness and compliance prior to billing. Conduct prebill chart audits to ensure all required documentation is present, accurate, and compliant; proactively resolve deficiencies such as unsigned orders, missing visits, incomplete OASIS, and F2F gaps to prevent billing holds and delays. Maintain and monitor documentation workflows within HCHB, ensuring timely updates, clearing queues, and escalating exceptions to support compliance and timely claims submission. Coordinate the timely exchange of documentation with physicians, patients, facilities, and payers to support clinical, compliance, and billing requirements. Identify recurring documentation and workflow deficiencies, report trends to leadership, and support process improvements to reduce errors and enhance compliance and billing efficiency. Assist with answering and routing inbound calls, ensuring timely, professional communication and appropriate triage to internal teams.

Benefits:

401(k) Dental insurance Employee discount Health insurance Paid time off - 3 weeks Retirement plan Vision insurance

Job Type:

Full-time Schedule:

8-hour shift, Monday to

Friday Experience:

Medical Records:

1 year (Preferred)

Work Location:

Irvine, CA Work Type:

In person/ in office

Pay Range:

$24.00 - $27.00 per hour About Acacia Health The Acacia Promise! Providing superior quality services to patients and the ultimate support to family members through the transitions of healthcare. Acacia's team members are passionate about taking a patient-first approach every time. Our interdisciplinary team takes great pride in preventing re-institutionalization while keeping patients comfortable in the settings of their own home. Our strong leaders and staff take a patient centered approach with community partners and hospitals in achieving one common goal. "Excellent Patient Care"