Supervisor, Clinical Placement

Supervisor, Clinical Placement Salary $99,307.68 - $122,057.28 Annually Location 1570 E. Colorado Blvd., Pasadena, CA Job Type Classified Administrator Job Number 10465 Department Instruction Division Health Sciences Opening Date 06/30/2026 Closing Date 7/24/2026 11:59 PM Pacific Probationary Period None. At-Will Employment. Work Shift Manager / Supervisory Schedule Salary Schedule/Range Management Association M-4 Description Benefits Questions Under the direction of the Dean of Health Sciences and Director, Nursing Programs, the Supervisor, Clinical Placement supports the coordination, scheduling, and administration of clinical placement activities for nursing and allied health programs at Pasadena City College. The position serves as a key liaison between the District and affiliated clinical sites, including hospitals, long-term care facilities, outpatient clinics, and other healthcare partners, to establish, maintain, and monitor agreements that support safe, educationally sound, and legally compliant student clinical experiences.

ESSENTIAL DUTIES

Coordinates and manages all aspects of clinical placement for nursing and allied health students, including site identification, rotation scheduling, assignment logistics, and confirmation of placement capacity with affiliated healthcare facilities; serves as the day-to-day operational point of contact for clinical site coordinators and nursing education staff. Serves as the primary institutional liaison between Pasadena City College and affiliated clinical partner organizations, including acute care hospitals, skilled nursing facilities, outpatient clinics, and specialty care centers, to develop, renew, and monitor Affiliation Agreements and Clinical Training Agreements in compliance with district policy, accreditation requirements, and state regulations. Oversees the tracking and verification of student compliance with all clinical site prerequisites, including immunization records, health clearances, background check results, drug screening documentation, CPR/BLS certification, and required site-specific orientation or training modules; maintains accurate and current compliance records for each student and ensures no student is placed at a site without fully meeting all documented requirements. Communicates regularly with clinical faculty and program directors regarding student placement status, site capacity, scheduling conflicts, and emerging issues at clinical sites; escalates concerns related to student or patient safety, unprofessional conduct, or site non-compliance to the appropriate administrator in a timely manner. Maintains a comprehensive database of clinical site affiliations, agreement expiration dates, contact information, capacity data, and site evaluation outcomes; generates reports on placement activity, compliance status, and agreement renewal timelines to support program planning and accreditation self-study documentation. Supports faculty with orientation of students to clinical placement procedures and requirements prior to rotation start dates; prepares and distributes student clinical handbooks, site-specific requirement checklists, and instructional materials that support informed, prepared, and compliant clinical experiences. Directly manages all aspects of employee lifecycle including recruitment, transfers, suspensions, layoffs, recalls, promotions, terminations, task assignments, performance evaluations, rewards, disciplinary actions, and grievance resolution, ensuring adherence to District policies and legal requirements. Coordinates with clinical site staff and District faculty and administration when necessary to schedule and facilitate site visits, evaluate clinical learning environments, and ensure alignment between student assignments and curricular objectives required by the applicable nursing or allied health program. Coordinates the preparation of reports and supporting documentation required for accreditation reviews, program approval renewals, and state regulatory submissions, including those filed with the California Board of Registered Nursing (BRN) or Board of Vocational Nursing and Psychiatric Technicians (BVNPT). Monitors changes in clinical site policies, healthcare regulations, and accreditation standards that may affect placement practices; informs program directors and faculty of relevant updates and assists in implementing necessary adjustments to placement procedures or student requirements. Processes and maintains confidential student health and clearance records in accordance with applicable privacy laws, including HIPAA, FERPA, and district policies governing the retention and security of sensitive information. Participates in departmental and division meetings, professional development activities, and committees as assigned; may serve as a resource on clinical placement practices for district-wide health sciences planning efforts. Performs related duties as assigned.

MINIMUM QUALIFICAITONS

Bachelor's degree in Nursing, Health Sciences, Healthcare Administration, Education, or a closely related field. Three (3) years of administrative experience in healthcare, student services, or a related field. Including at least one (1) year of lead or supervisory experience. Valid California driver's license and ability to travel to affiliated clinical sites as needed.

PREFERRED QUALIFICATIONS

Experience in a medical environment and/or working with medical facilities or faculty and students with clinical placements. Possession of a valid Licensed Vocational Nurse (LVN) license issued by the California Board of Vocational Nursing and Psychiatric Technicians (BVNPT) OR Bachelor of Science in Nursing (BSN) with eligibility for or possession of a valid Registered Nurse (RN) license issued by the California Board of Registered Nursing (BRN). Knowledge, Skills, and Abilities - May be representative, but not all-inclusive, of those knowledge, skills and abilities commonly associated with this position. Knowledge of nursing and allied health clinical training requirements, including those governing student placement, supervision ratios, and learning environment standards under California BRN and BVNPT regulations. Knowledge of Affiliation Agreement and Clinical Training Agreement structures, terms, and institutional requirements for initiating, maintaining, and renewing site partnerships. Knowledge of federal and state privacy regulations applicable to student health records and clinical site compliance documentation, including HIPAA and FERPA. Ability to manage multiple concurrent clinical placement cycles, track compliance deadlines, and maintain organized, auditable records across a large student population. Ability to communicate clearly and professionally with a diverse range of stakeholders, including clinical site supervisors, healthcare administrators, faculty, and students. Skill in operating database and records management systems; proficiency with Microsoft Office Suite (Word, Excel, Outlook) and experience with student information systems such as Banner, PeopleSoft, or equivalent platforms. Ability to interpret regulatory standards, accreditation requirements, and institutional policies and translate them into clear, actionable procedures and student-facing communications. Ability to identify compliance gaps, resolve scheduling conflicts, and escalate clinical site concerns to appropriate faculty and administrators in a timely and professional manner. Capacity to work collaboratively in a shared governance environment and support the goals of an equity-focused community college committed to student access and success. Demonstrated experience working with communities who have been traditionally underserved by higher education and experience in the pedagogy reflecting intersections of race, culture, class, ethnic, and queer communities. Physical Abilities and Work Environment - Activities and environmental or atmospheric conditions commonly associated with the performance of the functions of this job. The physical demands and environmental conditions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Physical Abilities:

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification may occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds. This role may require some travel to clinical facilities for onsite meetings and necessary orientations and onboarding.

Work Environment:

Employees work in an office environment with moderate noise levels, and controlled temperature conditions. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Core Competencies:

The District has identified the following essential skills and attributes needed for success in this position. Clinical Placement Coordination Regulatory and Accreditation Compliance Clinical Site Liaison and Partnership Development Student Compliance Tracking and Records Administration Health Sciences Program Knowledge and Technical Expertise Equity-Centered Student Support and Communication Cross-Functional Collaboration with Faculty and Clinical Partners Data Management, Reporting and Process Documentation Salary Range

M-4 APPLICATION AND SELECTION PROCESS

Pasadena City College (PCC) utilizes an online application process. Hard copy, e-mailed, or faxed resumes are not accepted . Job postings will not be reopened due to failure to submit an application before the closing date for any reason . You can apply for a position from any computer with Internet access. Please keep in mind the following: If you do not follow the process or your application/resume is incomplete, your information will not be processed. If you need to update any submitted information, you will need to reapply in full. When HR sees duplicate applications, we archive the oldest and the most recent application and materials are considered. The selection advisory committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications for a particular position does not assure the applicant an interview. While the acceptance of the application packet is done through PCC's Applicant Tracking System (ATS), all hiring decisions are made by a hiring committee. Once applications are submitted, they are final. Please carefully review your application and the documents which you are attaching to make sure that they are free from errors and complete. If you require assistance with your application, please refer to the application guide or you may contact NeoEd Customer Support at 855-524-5627. Customer Support is available Monday - Friday, 6 a.m. - 6 p.m. (PST). All materials listed below may be required for your application packet to be considered complete: Resume or Curriculum Vitae Cover Letter After a review of applications received, the District may require the completion and submission of supplemental documents prior to the interview process.

ADDITIONAL INFORMATION

Successful applicants must provide proof of eligibility to work in the United States. Successful completion of background check including Live Scan and Tuberculosis (TB) assessment/screening. Pasadena Area Community College District will not sponsor any visa applications. Applicants must be available for interviews at Pasadena City College at no cost to the District. Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Office of Human Resources directly at (626) 585-7388. The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District office at 1570 E. Colorado Blvd., Pasadena, CA 91106. Crime awareness and campus security information are available from Campus Police. (Public Law 101-542). The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled. An applicant, who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified. General inquiries regarding the position and/or District employment should be directed to the Office of Human Resources.

PASADENA AREA COMMUNITY COLLEGE DISTRICT

Equal Opportunity, Title IX, Section 504 Employer At Pasadena City College, we are committed to supporting our employees with a comprehensive benefits package that enhances your life both inside and outside of work. Our benefits include a generous holiday schedule, ample sick time, and flexible vacation policies to ensure you have the time you need to rest and rejuvenate. For detailed information about our benefits, please view our Administrator Employee Benefits Summary 01 All applicants are required to submit responses to the following supplemental questions. Your responses will provide information about your background and experience related to this position and will be used in the screening and selection process. Be concise yet specific and informative in your responses to these supplemental questions. "See resume," attachments or links will not be accepted as a substitute for your responses to the questions in the following boxes. Incomplete responses will not be considered. Please indicate below that you have read and understand these instructions. Yes No 02 I understand that my application will be considered incomplete if any required sections of the application are not completed and/or if any documents that are required are not attached to my online application by the closing date. Yes No 03 Please specify your highest level of education. High School or equivalent (GED) Associate's Degree Bachelor's Degree Master's Degree Juris Doctor Doctorate Degree 04 Please indicate the field in which you have earned your degree in: Nursing Health Sciences Health Administration Education Closely related field None of the above 05 If you indicated "Closely related field" in the question above, indicate the field: 06 Indicate the full-time equivalent years of administrative experience in healthcare, student services, or a related field. Less than one year One year Two years Three years Four years Five years or more 07 Indicate where you have worked to obtain experience in healthcare, student services, or a related field. What was the time frame? What was the employer's name? Describe the work performed. This section is required. 08 Indicate the full-time equivalent years of lead or supervisory experience. Less than one year One year Two years Three years Four years Five years or more 09 Indicate the level of experience in a medical environment and/or working with medical facilities or faculty and students with clinical placements. None Low Moderate High Very high 10 Do you possess a valid California driver's license? Yes, I possess a valid California Class C driver's license No, but I am able to obtain one by date of appointment No, and I am unable to obtain one 11 Describe how you have demonstrated sensitivity and understanding in delivery of services and support to a diverse workforce and student population (diverse in terms of socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic background). This section is required. 12 I have completed all sections of the application including references. (Statements such as "see resume" will not be acceptable.) Yes No Required Question Employer Pasadena Area Community College District Address 1570 E. Colorado Blvd. Pasadena, California, 91106-2003 Phone (626) 585-7388 Website https://pasadena.edu/hr