Logistics Coordinator: On-Site

Description We are looking for a detail-oriented Logistics Coordinator to support shipping, documentation, and order execution activities for a Contract assignment in Santa Clara, California. This on-site role is well suited for an early-career candidate who can manage multiple priorities, communicate effectively with customers and suppliers, and help keep shipments, invoicing, and inventory-related tasks on schedule. The position focuses on coordinating logistics operations in the metals and minerals sector while maintaining accurate records and supporting timely fulfillment.

Responsibilities:

• Coordinate outbound and inbound shipments to meet customer delivery needs, ensuring orders move efficiently from release through final delivery.
• Create and review logistics paperwork such as packing lists, commercial invoices, and related shipping records to support accurate and timely order processing.
• Follow shipment progress closely, address delays proactively, and provide clear updates to customers, suppliers, and internal stakeholders.
• Issue purchase orders, monitor expected delivery timelines, and keep customers informed of order status and changes.
• Support import and export activity by checking required documentation and confirming compliance details, including applicable duty-related information.
• Partner with team members involved in customs and fulfillment activities to help maintain smooth clearance and delivery processes.
• Prepare customer invoices, coordinate supplier payment processing, and assist with day-to-day accounts receivable and accounts payable activities.
• Investigate billing or fulfillment discrepancies and work with sales and operations partners to resolve issues quickly and accurately.
• Maintain inventory records and compile recurring reports covering sales, purchasing, and stock movement.
• Contribute to general operational needs and assist with additional projects as business priorities require. Requirements
• Bachelor's degree in business or a related field, or comparable experience in logistics, administration, or operations.
• Approximately 1-3 years of relevant experience in logistics coordination, shipping support, or a similar administrative role.
• Hands-on ability to prepare shipping documentation, including packing lists and commercial invoices, with strong attention to detail.
• Experience supporting invoicing, supplier payments, and basic receivables or payables processes.
• Strong verbal and written communication skills in English, with the ability to work effectively with customers and suppliers.
• Proficiency with Microsoft Office applications, especially Excel and Word.
• Familiarity with import/export procedures, customs-related documentation, or international shipping compliance.
• Experience working in a multicultural business setting; exposure to industrial or manufactured products is preferred.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .