Medical Front Office & Patient Coordinator

Benefits:

401(k) Dental insurance Employee discounts Health insurance Paid time off Vision insurance Role Overview We are seeking a sharp, highly organized Medical Front Office & Patient Coordinator to manage the front lines of our high-volume urgent care clinic. This is a fast-paced medical operations position requiring rapid problem-solving and administrative precision. You will serve as the coordinator of patient flow—managing high-volume intake, executing health insurance verification, and handling digital patient registration with speed and absolute accuracy. The ideal candidate possesses strong healthcare administrative acumen, exceptional multitasking skills under pressure, and a professional, patient-first presence.

Key Responsibilities Patient Intake & Flow Management:

Manage the digital check-in and queuing system to optimize patient flow and minimize lobby wait times. Triage front-desk inquiries efficiently, identifying high-acuity patient situations that require immediate clinical escalation. Register patients with 100% accuracy in demographic and medical entry.

Insurance Verification & Financial Responsibility:

Perform real-time eligibility verification for a wide matrix of health insurance plans. Calculate and confidently collect deductibles, copays, and self-pay balances at the point of service. Ensure accurate scanning and indexing of insurance cards, IDs, and required medical consent forms into the EHR.

Administrative Operations:

Route high-volume phone lines, coordinating seamlessly with the back-office clinical team regarding room availability and patient status. Maintain a pristine, organized, and compliant front office environment.

Qualifications & Requirements Experience:

Minimum 1-2 years of dedicated medical front office, patient registration, or medical billing experience (Urgent Care or Emergency Department background is highly preferred).

Insurance Competency:

Strong working knowledge of health insurance terminology, copay structures, and real-time eligibility checks.

Technical Skills:

Advanced proficiency with modern Electronic Health Record (EHR) platforms and practice management software.

Attributes:

High emotional intelligence, exceptional verbal communication, and a calm demeanor in a high-velocity healthcare environment. Why Join Us? We operate a streamlined, modern facility where administrative excellence is respected as a core pillar of patient care. We offer competitive compensation, comprehensive benefits, and a structured team environment built on operational efficiency.