Research Administrator III-Department of Neurosurgery

Research Administrator III-Department of Neurosurgery University of Florida - 4.2 Gainesville, FL Job Details Full-time $70,600 - $80,200 a year 3 days ago Qualifications Data integrity assurance Research project management Data quality checks Clinical program budget management Accounting systems Pricing Preparation of internal financial performance reports Microsoft Excel Financial data reconciliation Research proposal writing Intellectual Property (IP) agreements Academic institution experience Word embeddings Contract performance monitoring Mid-level Clinical trial projects Contract management in healthcare 3 years Data quality management Invoice payment processing Managing budgets in a finance role Bachelor's degree Financial records management Contractual compliance checks Financial records review Cost analysis Budget restrictions for grants Financial record maintenance Financial concepts Organizational skills

Full Job Description JOB NO:

539926

WORK TYPE:

Staff Full-Time

LOCATION

Main Campus (Gainesville, FL)

CATEGORIES

Grant or Research Administration

DEPARTMENT

29190000 - MD-NEUROLOGICAL

SURGERY CLASSIFICATION TITLE

Research Administrator

III CLASSIFICATION MINIMUM REQUIREMENTS

Bachelor's degree and three years of experience in grant and contract administration; or an equivalent combination of education and experience.

JOB DESCRIPTION

Pre-Award and Clinical Trial Administration:

Utilizing financial concepts, experience, and knowledge of clinical research, the incumbent will provide clinical research financial services to the Clinical Trials Office and its affiliated members, as well as internal and external partners.

This will include:

Lead proposal development, preparation, and submission for clinical trials, federal, state, and private sponsors. Interpret funding announcements (RFPs, RFAs, FOAs) and ensure compliance with sponsor and institutional guidelines Develop and negotiate grant and clinical trial budgets with industry sponsors and funding agencies. Coordinate pricing and effort with study teams and support units. Monitor study financial activity, including sponsor payments and subject-related costs. Manage Human Subject Payments (HSP), ensuring compliance with applicable regulations. Maintain financial systems (e.g., OnCore) and ensure accurate study setup, billing grids, and tracking logs. Perform financial reconciliation between clinical systems and institutional records Train study teams on clinical research financial processes. Submits new and amended clinical research projects to the Clinical Research Hub (CRH) and tracks CRH reviews. Collaborates with CRH coverage analysis and budget team to confirm that studies meet the definition of a Qualifying Clinical Trial, which study-related items/services may be considered to be Routine Costs, and which items/services are allowable for Medicare reimbursement; Conducts quality assurance review of clinical research data maintained in OnCore, works with CRH to correct inconsistencies; Maintains study tracking logs, monitors all study-funded services associated with the study, confirms that all services performed have been charged to the appropriate payer (e.g. grant, sponsor, third-party payer), confirms that all costs associated with the study have only been paid once. Collaborates with DSP contracting team to ensure contractual agreement is executed and any intellectual property rights are protected. Coordinate proposal components (biosketches, other support, facilities, subawards, etc.) for completeness and accuracy.

Post-Award and Financial Management:

Manage post-award administration for grants, contracts, and clinical trials, including award setup, reconciliation, and closeout. Monitor financial performance, projections, and budget adherence; provide regular reporting to PIs. Oversee expenditures to ensure they are allowable, allocable, and compliant with sponsor and university policies. Manage payroll distributions, effort reporting, cost share, and financial transactions (transfers, modifications, etc.). Track sponsor payments, invoicing, accruals, and financial activity for clinical trials. Reconcile accounts, resolve overdrafts, and support project closeouts. Maintain financial tracking tools and prepare detailed financial reports and projections. Coordinate agreements through institutional systems (e.g., UFIRST) and serve as liaison with central offices. Track subaward payments and ensure adherence to contractual obligations. Creates and negotiates sub-site budgets for Investigator Initiated Trials (IITs) ensuring compliance with prime award requirements. Works with CRH and DSP to create and negotiate master contracts and task orders with subsites; Manages payments to sub-sites per the negotiated contracts for IITs. Ensures sub-site invoices are accurate and tracks all payments associated with each project.

EXPECTED SALARY

$70,600-$80,200 REQUIRED

QUALIFICATIONS

Bachelor's degree and three years of experience in grant and contract administration; or an equivalent combination of education and experience.

PREFERRED

Extensive working knowledge and understanding of the university research environment in an academic medical setting. Foundational, financial, and operational knowledge of clinical research and UF Clinical Research Hub (CRH) services. Demonstrated working knowledge and understanding of clinical trials management and financial accounting. Ability to successfully work independently, interact professionally, and utilize effective writing and organizational skills. Proficiency with Microsoft Office suite; particularly Excel and Word. Proficient time management skills and ability to successfully manage multiple priorities.

SPECIAL INSTRUCTIONS TO APPLICANTS

For consideration, please complete an application and include a cover letter, resume and the names and email addresses of three to five references. The University of Florida is an Equal Employment Opportunity Employer. Application must be submitted by 11:55 p.m. (ET) of the posting end date.

HEALTH ASSESSMENT REQUIRED

No

ADVERTISED

19 May 2026 Eastern Daylight Time

APPLICATIONS CLOSE

02 Jun 2026 Eastern Daylight Time