Psychological Testing Coordinator

Psychological Testing Coordinator The Neuropsychiatry and TMS Group Tampa, FL Job Details Full-time $20 - $24 an hour 21 hours ago Benefits Paid holidays Disability insurance Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Life insurance Qualifications Office supply management Medical office management Overseeing health insurance pre-certification Electronic health records (EHR) management Logistics management Achieving HIPAA compliance Operational management Operations coordination HIPAA Team scheduling Key Performance Indicators Records management Office supply ordering Health record tracking Chain of custody Test administration security procedures Medical claims submission Filing patient billing claims Medical billing account reconciliation Payment reconciliation Patient services management Documentation Handling Managing patient records Cross-functional communication Full Job Description Beacon Behavioral Partners is in search of a highly organized Patient Coordinator to assist at the The Neuropsychiatry & TMS Group in Tampa, Florida . This position is vital for maintaining the smooth and efficient functioning of our clinic. Who We Are Beacon Behavioral Partners is a growing network of physician-driven psychiatric practices with over 25 years of management experience within the behavioral health industry. Committed to reducing the barriers and burdens that come with owning private practice, Beacon fully manages administrative responsibilities while allowing practices to maintain clinical autonomy. This approach allows physicians to focus on what they do best - taking care of patients. Beacon Behavioral Partners now guides practices across Louisiana, Arkansas, Mississippi, and Texas. Partner clinics leverage access to an expansive network of over 400 staff members, including psychiatrists, psychologists, nurse practitioners, mental health therapists and recreational therapists at the forefront of the industry. Its experienced and forward-thinking physician advisory board provides clinicians with a supportive community for building best practices and sharing insights for an enhanced patient experience. Why work for us? At Beacon Behavioral Partners, the Patient Coordinator is offered competitive compensation. Our extensive benefits package encompasses health, dental, and vision insurance; 401(k) matching contributions; short-term disability insurance; paid holidays; accrued paid time off; and various other valuable benefits. What does the Psychological Testing Coordinator do? (including but not limited to) The Testing Coordinator plays a critical role in keeping psychological testing services running smoothly and efficiently. This position oversees scheduling logistics, insurance pre-authorizations, documentation tracking, billing coordination, testing material security, and inventory management. You'll work closely with clinicians, administrative staff, and leadership to ensure timely, accurate, and compliant operations across the testing department. Responsibilities Essential duties and responsibilities (including but not limited to) Scheduling & Client Coordination Coordinate and manage psychological testing schedules across clinicians Handle appointment confirmations, reminders, rescheduling, cancellations, and waitlists Ensure intake paperwork and testing forms are completed and routed appropriately Monitor client flow and support smooth testing operations Documentation & EHR Management Collaborate with clinicians to ensure testing materials and documentation are prepared before appointments Track outstanding records and follow up on missing documentation Maintain organized, audit-ready records in the EHR system Insurance & Billing Support Complete insurance preauthorizations for psychological testing services Submit and monitor claims, denials, and payment activity Reconcile billed vs. paid services and escalate discrepancies when needed Communicate proactively with the Testing Director and CFO regarding billing trends or concerns Compliance & Testing Standards Maintain secure handling and chain-of-custody procedures for testing materials Ensure compliance with HIPAA, APA, payer, and publisher guidelines Assist with maintaining current report templates and testing protocols Inventory & Office Operations Monitor and maintain testing supplies, forms, protocols, and office inventory Track testing platform subscriptions and licensing (Pearson Q-global/Q-interactive) Coordinate ordering and vendor comparisons while maintaining budget awareness Team Communication Serve as a liaison between clinicians, administrative staff, and billing Provide weekly updates to the PD/Medical Director regarding KPIs, workflow issues, and operational wins Qualifications Required Scheduling & Client Coordination Coordinate and manage psychological testing schedules across clinicians Handle appointment confirmations, reminders, rescheduling, cancellations, and waitlists Ensure intake paperwork and testing forms are completed and routed appropriately Monitor client flow and support smooth testing operations Documentation & EHR Management Collaborate with clinicians to ensure testing materials and documentation are prepared before appointments Track outstanding records and follow up on missing documentation Maintain organized, audit-ready records in the EHR system Insurance & Billing Support Complete insurance preauthorizations for psychological testing services Submit and monitor claims, denials, and payment activity Reconcile billed vs. paid services and escalate discrepancies when needed Communicate proactively with the Testing Director and CFO regarding billing trends or concerns Compliance & Testing Standards Maintain secure handling and chain-of-custody procedures for testing materials Ensure compliance with HIPAA, APA, payer, and publisher guidelines Assist with maintaining current report templates and testing protocols Inventory & Office Operations Monitor and maintain testing supplies, forms, protocols, and office inventory Track testing platform subscriptions and licensing (Pearson Q-global/Q-interactive) Coordinate ordering and vendor comparisons while maintaining budget awareness Team Communication Serve as a liaison between clinicians, administrative staff, and billing Provide weekly updates to the PD/Medical Director regarding KPIs, workflow issues, and operational wins

Primary Work Location:

4710 N Habana Avenue, STE 203, Tampa, FL 33614

Physical Demands:

This job requires employees to have a full range of physical capabilities, including the ability to handle and lift patients, demonstrate manual and finger dexterity, and maintain good eye-hand coordination. Employees must be able to stand and walk for extended periods and occasionally lift and carry items up to 40 lbs. Corrected vision and hearing within the normal range are also required. Reasonable accommodation may be provided to enable individuals with disabilities to perform these essential job functions. Beacon Behavioral Partners is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to creating a diverse environment and are proud to be an affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law..

Job Type:

Full-time Pay:

$20.00 - $24.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person