Clinical Sciences Coordinator

The Clinical Sciences Coordinator position serves as clerical support to all clinical science faculty (full time and part-time) within the Departments of Osteopathic Principles and Practice and Family Medicine. On a day to- day basis, job duties will be contingent upon the needs of faculty and/or the institution. This position is under the direct supervision of the chair, Department of Osteopathic Principles and Practice (OPP).

Responsibilities:

Provide clerical support for the Departments of Osteopathic Principles and Practice (OPP) and Family Medicine (FM), including department expenses, credit card reconciliation, and allocation of expenses to appropriate budget categories. Order supplies, equipment, records, and support materials for the Bevins Clinical Skills Training and Evaluation Center, OPP, and FM Departments. Schedule appointments and maintain patient files/records for the KYCOM Community Clinic for Osteopathic Manipulative Medicine. Assist in scheduling community health fairs which are hosted by the Department of OPP and/or FM. Collect and enter block exam questions for the OPP and FM Faculty. Assist OPP and FM faculty in the preparation and dissemination of PowerPoint presentations and the use of Canvas, ExamSoft, and B-line medical software. Assists the SP/HM Coordinator with scheduling of Objective Structured Clinical Exams (OSCE's), Independent Skills Assessments (ISA' s), Human Models, Simulation programs, and Capstone Coursework. Assists and provides cross coverage with the SP/HM coordinator during OSCE sessions including operating the recording software, assigning OSCEs to graders, and other duties as needed with regard to OSCEs. Schedule Department of OPP practical examinations as delineated by the OPP faculty. Schedule any in person clinical activities associated with the Department of OPP. Maintain all grading/scoring records associated with the Departments of OPP and FM, including the preparation of OPP and FM grade reports for the associate dean for academic affairs. Record minutes for the Clinical Science Committee, OPP and FM Department meetings. Scheduling of, and follow-up of ROTC/military physical exams. Cross-train with and assist the Standardized Patient and Human Model Program Coordinator as directed by the OPP and FM department chairs, and the dean of KYCOM. Pickup and Distribution of mail on a collaborative schedule with other KYCOM staff members. Other Duties as assigned by the OPP and FM department chairs, and the dean of KYCOM.

Education/Skill Requirements:

Minimum of Associate's Degree required; Bachelor's Degree is preferred. 3 years of experience in a formal education department, business, hospital, or professional office is preferred. Must have excellent verbal and writing communication skills. Strong critical thinking, anticipatory problem solving and attention to detail is required. Ability to plan, prioritize, and organize work to complete assignments accurately and within reasonable timeframes. Ability to embrace diversity to best serve a growing higher education community. Ability to foster excellence and innovation. A history of demonstrating strong character and outstanding integrity. Must have current knowledge and skills in utilizing Microsoft Office Applications, including but not limited to Outlook, PowerPoint, Word, and Excel. Must be able to learn and utilize Learning Management Systems such as Canvas, B-Line; and the University online platform and systems. Must demonstrate cooperation, courtesy, and consideration when working with the professional community, KYCOM, KYCO and UPIKE communities, faculty, students, and the public. Must be able to work independently and also as a member of a team. Alignment with the University of Pikeville and KYCOM missions. Application review will begin immediately and will continue until the position is filled. Applications received on or before 06/02/2026 will be given priority consideration.

Important Notes:

Resume and other application materials will be reviewed to determine if you meet the required qualifications for the position. If it is determined that you meet the required qualifications, your application materials will be used to identify a top group of the most highly qualified candidates. Please, specifically address the qualifications, competencies and desired qualifications in your resume and application materials. The University of Pikeville is committed to providing a safe and productive learning, living and working community. To achieve this goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history. The University of Pikeville is an equal opportunity employer committed to assembling a diverse, broadly trained faculty and staff. The University of Pikeville does not discriminate on the basis of race, ethnicity, color, sex, gender, gender identity, sexual orientation, religion, national origin, age or disabilities in its programs, activities, hiring, or the admission of students. For more information about the University of Pikeville, please visit http://www.upike.edu . In addition to the application, interested applicants are requested to attach to their application a letter of interest, current resume, and contact information for three to five professional references.