SURGICAL SERVICES BUSINESS ADMINISTRATOR

Overview The Surgical Services Business Administrator demonstrates excellent customer service performance in in that his/her attitude and actions are at all times consistent with the standards contained in the Vision, Mission and Values of Covenant, and the commitment to Extraordinary Care for Every Generation. The Surgical Services Business Administrator, in collaboration with the Surgical Services Managers, is responsible for planning, organizing and controlling all surgical services budgets, cost centers, materials resources and capital resources. This individual manages the support activities dealing with inventory control, purchasing of supplies/equipment and product evaluation. The Business Administrator also drafts fiscal policies and procedures for the surgical department. Responsibilities Financial Analysis and reporting to Director and Finance for all surgical services areas of responsibility Member of Value analysis and product selection process Responsible for the preparation, in conjunction with managers and director, of the annual budget Responsible for billing and charges for all surgical services departments Works closely with materials management to assure best pricing and accurate charging Responsible to meet financial strategic planning responsibilities under the direction of the Director Manage cost management measures to optimize reimbursement and profitability Provides annual financial data for departmental budget and reviews OR fee schedules and competitive pricing of service areas. Prepares final draft of annual departmental capital and major project budgets that includes list of operating room needs submitted by surgeons and staff and submits to administrative director of surgical services. Compiles comparative volume and utilization data, operating, staffing and capital budgets to support requested budget as directed by the manager/director. Monitors projected revenue with volume trends and fee structure. Monitors expenditure trends within the surgical department. Revises supply and equipment fee schedule in conjunction with supply and equipment price increases in conjunction with Supply Chain and Finance. Reviews monthly financial sheets for accuracy and takes corrective action to rectify discrepancies as directed by the Director. Maintains supply and equipment requisitions, purchase orders and invoice files. Provides readily available equipment, supplies and material resources to medical staff according to hospital policy/procedures and departmental standards/protocol. Maintains cost effective administration of supplies and equipment in collaboration with Director. Meets monthly with each manager to identify surgeon related resource needs and researches requests. Monitors surgeon caseloads (historical, current and prospective) that require implants, prostheses, pacemakers, etc. to assure optimal pricing and contract compliance in collaboration with Supply Chain. Works with surgeons and hospital and departmental administration in establishing base line pricing for particular products. Serves as gatekeeper for all vendor and new product access. Drafts and implements vendor rules of intraoperative practice within the department of Surgical Services. Provides for the Surgical Services Department, direction and control of material, capital and non-capital equipment and supplies Ensures contract maintenance is performed on a timely basis and evaluates compliance; compares prices and benefits prior to preparing purchase requisitions in collaboration with Supply Chain. Processes capital and non-capital equipment and supplies according to hospital policy and procedures in collaboration with Managers. Facilitates contract negotiations in collaboration with Supply Chain and Director. Monitors follow-up of delayed deliveries, back orders and stock and order discrepancies. Maintains on-going staff education in relation to cost of items. Supervises the annual surgery department wall-to-wall inventory and reports results to the director, Supply Chain and to the finance department. Qualifications

EDUCATION/EXPERIENCE

Bachelor�s degree in related field required. Master�s Degree preferred. Minimum of two years experience in a health care facility required Experience in Surgical Services preferred

KNOWLEDGE/SKILLS/ABILITIES

Computer competency, including Microsoft Office Technical knowledge in the needs relevant to the area of responsibility Proven working knowledge of budgets Excellent oral and written communication skills. Must be able to work well with the public and able to be tactful in often hectic and stressful situations Analytical skills necessary to gather and interpret relative quantitative and qualitative data Sound judgment in handling confidential or sensitive issues and material Ability to utilize General Ledgers and financial programs

PHYSICIAL REQUIREMENTS

Ability to maintain punctual attendance consistent with ADA, FMLA, and other federal, state, and local standards. Frquently stand, walk, sit, lift, push, pull, twist, reach, handle, finger, feel. talk and hear. Occasionally carry, climb, balance, stoop, kneel, crouch, and squat. Frequent use of near, midrange, and far vision, depth perception, visual accommodation, color vision and field of vision. Occasionally lift up to 25lbs.

Qualifications:

EDUCATION/EXPERIENCE

Bachelor�s degree in related field required. Master�s Degree preferred. Minimum of two years experience in a health care facility required Experience in Surgical Services preferred

KNOWLEDGE/SKILLS/ABILITIES

Computer competency, including Microsoft Office Technical knowledge in the needs relevant to the area of responsibility Proven working knowledge of budgets Excellent oral and written communication skills. Must be able to work well with the public and able to be tactful in often hectic and stressful situations Analytical skills necessary to gather and interpret relative quantitative and qualitative data Sound judgment in handling confidential or sensitive issues and material Ability to utilize General Ledgers and financial programs

PHYSICIAL REQUIREMENTS

Ability to maintain punctual attendance consistent with ADA, FMLA, and other federal, state, and local standards. Frquently stand, walk, sit, lift, push, pull, twist, reach, handle, finger, feel. talk and hear. Occasionally carry, climb, balance, stoop, kneel, crouch, and squat. Frequent use of near, midrange, and far vision, depth perception, visual accommodation, color vision and field of vision. Occasionally lift up to 25lbs.