Admin

Admin Defining Wellness Centers

LLC - 2.0

Brandon, MS Job Details Full-time 3 days ago Qualifications Employee onboarding Report writing Microsoft Excel Microsoft Outlook Insurance verification Electronic health records (EHR) management Achieving HIPAA compliance Workflow management (operations management method) Maintaining patient confidentiality Greeting customers HIPAA Mid-level Customer inquiry handling Administrative experience High school diploma or GED Medical administrative support Task prioritization Data entry Clerical experience Office management Appointment scheduling Phone call management Clean workspace maintenance Cross-functional collaboration Onboarding process management Managing patient records Associate's degree Communication skills Cross-functional communication Time management

Full Job Description Job Title:

Administrative Coordinator Company:

Defining Wellness Centers Location:

Onsite -

Brandon, Mississippi Reports To:

Executive Director / Clinic Director Position Summary The Administrative Coordinator at Defining Wellness Centers plays a vital role in ensuring the efficient day-to-day operations of the facility. This position supports clinical and leadership staff by managing administrative functions, maintaining organization, and delivering exceptional service to clients, staff, and external partners. Key Responsibilities Manage front office operations, including answering phones, greeting clients, and directing inquiries appropriately Schedule appointments, meetings, and staff calendars with accuracy and efficiency Maintain and organize client records in compliance with confidentiality regulations (HIPAA) Assist with onboarding new employees, including documentation and orientation scheduling Prepare reports, correspondence, and internal documents as needed Monitor office supplies and coordinate ordering to ensure operational continuity Support billing, insurance verification, and data entry tasks as needed Coordinate communication between departments to ensure seamless workflow Assist leadership with special projects and operational initiatives Ensure a clean, welcoming, and professional office environment Qualifications High school diploma or equivalent required; Associate's or Bachelor's degree preferred 2+ years of administrative or office support experience (healthcare or behavioral health preferred) Strong organizational and multitasking skills Excellent written and verbal communication skills Proficiency in Microsoft Office (Word, Excel, Outlook) and electronic health record (EHR) systems Ability to handle sensitive information with discretion and professionalism Core Competencies Attention to detail and accuracy Time management and prioritization Customer service and interpersonal skills Problem-solving and adaptability Team collaboration About Defining Wellness Centers LLC We are an substance abuse treatment facility with both in-patient and out-patient treatment options, detox, and numerous treatment options for adults located in the Brandon and Ridgeland Mississippi areas.