Rehab Office Specialist - Per Diem

Now Hiring:

Per Diem Rehab Office Specialist - Cottage Hospital Cottage Hospital is seeking a friendly, organized, and detail-oriented Rehab Office Specialist to join our Physical Therapy Department on a per diem basis. In this role, you will serve as the first point of contact for patients receiving Physical, Occupational, Speech, and Cardiac Rehab services. This position plays a key role in supporting daily operations by coordinating patient scheduling, managing referrals, verifying insurance, and assisting with front desk and administrative workflows. The ideal candidate thrives in a fast-paced environment, communicates effectively with both patients and providers, and takes pride in delivering a smooth and positive patient experience. This per diem role provides flexible coverage for vacation, sick time, and departmental needs. Cottage Hospital — where you can learn, grow, and give back. Job Summary The Rehab Office Specialist is a non-licensed team member responsible for providing administrative and clerical support within the Rehab Department. Responsibilities include patient registration and scheduling, referral management, insurance verification, and coordination of billing-related processes to ensure efficient and seamless patient care delivery. Key Responsibilities Front Desk & Patient Interaction Greet and register patients upon arrival Verify demographic, insurance, and clinical information Collect co-pays and ensure accurate documentation Communicate patient arrivals to therapists via electronic systems Scheduling & Referral Management Enter referrals and patient data into Cerner and WebPT Schedule therapy appointments and applicable testing Track cancellations, no-shows, and schedule changes Communicate with referring provider offices Insurance & Billing Support Verify insurance coverage and authorization requirements Track authorized visits, Medicare caps, and eligibility Assist with charge entry and billing processes Collaborate with therapists and Revenue Cycle team General Office Support Maintain office supplies and assist with correspondence Participate in department meetings and trainings Provide system support as a departmental resource when needed