Job Description
Overview Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities. Posting Summary Rutgers, The State University of New Jersey, is seeking a temporary part-time Arts in Health Program Manager within the Mason Gross School of the Arts. Reporting directly to the Endowed Chair of Arts in Health, this position is the operational engine of a dynamic and growing suite of arts in health programs at Rutgers. The Program Manager will work at the intersection of the arts, public health, and higher education, supporting an exciting portfolio of signature initiatives including the Arts in Health Distinguished Residency Program, the Arts in Health Salon and Speakeasy Series, the Scarlet Arts Rx Social Prescribing Program, the Rutgers Well-Being Concert Series, and the Arts in Health Research Lab - a tri-institutional partnership with the New Jersey Performing Arts Center (NJPAC) and Rutgers' School of Public Health. Among some of the key duties of this position are the following: Manage and maintain the Endowed Chair's calendar, schedule meetings, and coordinate logistics for all program activities. Prepare briefing materials, agendas, meeting minutes, correspondence, reports, and presentations on behalf of the Endowed Chair. Assist with other administrative and organizational tasks as assigned. Support management of Arts in Health program budgets across multiple initiatives, including tracking expenditures, processing procurement and reimbursements, and maintaining accurate financial records. Prepare budget reports and summaries for the Endowed Chair. Manage all aspects of event logistics: venue scouting and reservations, artist and vendor contracting, catering, AV/technical needs, invitations, RSVPs, on-site execution, and post-event follow-up including the development and administering of evaluation surveys. Attend and actively represent the Arts in Health Initiative at both initiative led events (e.g. Salons & Concerts) and events at which the Arts in Health Initiative has been invited to participate (e.g. professional meetings). Manage event promotion including designing and distributing flyers, tabling at campus events, and coordinating listings across campus calendars, listservs, and outside platforms. Photograph events and gather survey data and testimonials to support program documentation and reporting.
FLSA:
Nonexempt Salary Details $30 - $35.00 per hour Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs Position Status:
Part Time Working Hours 19.5 Daily Work Shift:
Rotating Work Arrangement This position requires a fully on-site work arrangement. Payroll Designation:
PeopleSoft Terms of Appointment:
Temporary Staff Appointment - Hourly Minimum Education and Experience Bachelor's degree in a related field, or an equivalent combination of education and/or experience. Two (2) years of professional experience in program coordination, event production, arts administration, higher education administration, public health programming, nonprofit management, or a closely related field. Required Knowledge, Skills, and Abilities Exceptional organizational skills and attention to detail, with a demonstrated ability to design and maintain complex scheduling, tracking, and documentation systems. Proven capacity to manage multiple initiatives simultaneously, prioritize effectively, and maintain accurate, up-to-date records. Strong written and verbal communication skills, including the ability to communicate professionally and diplomatically with artists, artist management, senior university leaders, community partners, and the public. Demonstrated experience managing multiple complex projects simultaneously in a fast-paced environment. Experience managing program budgets, including procurement, reimbursements, and financial record-keeping. Experience planning and executing public-facing events. Experience developing and managing organizational social media accounts. Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Google Workspace, Canva, and social media platforms; willingness and ability to learn new tools and platforms quickly. Ability to work independently with minimal supervision, exercise sound judgment, take initiative, and problem-solve effectively. Demonstrated ability to work successfully in an entrepreneurial, start-up environment where systems and processes are being built from the ground up. Demonstrated commitment to expanding access, honoring diverse perspectives, and using the arts to support the health and well-being of all communities. Preferred Qualifications Familiarity with or demonstrated interest in the arts in health field, including arts and well-being programming, social prescribing, creative arts therapies, or related areas. Experience working in or with arts organizations, healthcare institutions, universities, or community health organizations. Familiarity with Rutgers University administrative systems (e.g., Workday, Concur, Qualtrics, Canvas, or similar platforms). Experience with program evaluation data collection and entry (e.g., Qualtrics). Graphic design, photography, or multimedia content creation skills. Experience working with or coordinating high-profile talent, performers, or celebrity guests. Experience with grant administration or research coordination. Equipment Utilized Computer, printer/photocopier, smartphone/camera for event documentation, standard AV and event equipment. Physical Demands and Work Environment Will be required to travel throughout New Brunswick campus as needed. Work will include frequent evening and periodic weekend programming. Posting Open Date:
06/04/2026 Posting Close Date:
07/04/2026 Regional Campus:
Rutgers University-New Brunswick Home Location Campus:
College Ave (RU-New Brunswick) City New Brunswick State NJ
