Office Manager (Healthcare Out-of-Network & PPO Expertise Required)

Office Manager (Healthcare

• Out-of-Network & PPO Expertise Required) Aura Total Health Wellness Center Newark, NJ Job Details Full-time $70,000
• $85,000 a year 1 hour ago Benefits Profit sharing Paid time off Opportunities for advancement Qualifications PPO Staff supervision Insurance verification Medical insurance coverage verification Team leadership Operational management Intake Overseeing healthcare denial management Medical office experience Pain management AdvancedMD Medical scheduling EMR/EHR Organizational skills Medical claims submission Insurance provider collaboration Office management Patient collections management Full Job Description Office Manager•Wellness Center /

Ortho Location:

Close to

Neward NJ Schedule:

Full-Time | 5 Days per Week | Some Evening & and Sundays required

HoursCompensation:

Competitive Hourly Rate (Based on Experience) About the Practice We are a fast-growing, premium wellness and interventional medical group specializing in vein/vascular care , pain management , and advanced diagnostics . Our model focuses on out-of-network (OON) and PPO reimbursements , high-quality patient care, and operational efficiency.

MUST HAVE EXPERINCE WITH ADVANCED MD

We are seeking an experienced Office Manager who can run operations like a true practice operator — someone with hands-on experience managing billing, staff, and workflow in a busy OON and PPO setting. This is not a front-desk management job — it's a leadership position for someone who understands the full operational picture of a specialty medical practice. Key Responsibilities Oversee daily operations of the medical office, including patient intake, scheduling, insurance verification, and staff management. Manage and optimize billing workflows for both PPO and out-of-network reimbursements — from eligibility checks to claim submission, denials, and appeals. Coordinate with billing vendors and monitor reimbursement performance for vein, vascular, and pain management procedures. Develop and maintain relationships with referring physicians, attorneys, and partners to support patient volume and case mix. Lead front and back-office staff — ensuring efficiency, professionalism, and compliance with all healthcare and payer regulations. Track and report operational KPIs , including collections, A/R days, reimbursement trends, and patient conversions. Assist leadership in marketing coordination, physician scheduling, and practice development projects. Ensure compliance with all medical board, OSHA, and HIPAA regulations. Required Experience 5+ years of management experience in a medical office setting. Mandatory experience in PPO and out-of-network billing , especially for veins/vascular and pain management procedures. Strong knowledge of medical billing workflows , EOB interpretation , and denial management . Experience coordinating with third-party billing companies and verifying OON benefits . Excellent leadership, organization, and communication skills. Ability to manage multiple priorities while maintaining a positive and professional office culture. Preferred Skills Prior experience in interventional pain , vascular , or wellness&IV infusions /diagnostic practices. Familiarity with EMR platforms like Athena, Kareo, or AdvancedMD. Understanding of (IV therapy, peptides, or wellness services). Comfort managing both clinical and administrative staff. Compensation & Benefits Competitive salary (based on experience). Performance-based bonus potential tied to collections and operational KPIs. Paid time off, health benefits, and room for advancement as the practice grows. Opportunity to grow into a senior operations role w/ possible profit sharing as new locations are added. To Apply Please submit your résumé and a short cover letter summarizing: Your experience with PPO and out-of-network billing . Specific experience managing vein/vascular or pain management practices. How you've improved collections or operational efficiency in previous roles.

Job Type:

Full-time Pay:

$70,000.00

• $85,000.

00 per year

Work Location:

In person