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Job Description
Clinic Litigation Support Coordinator - Medical Clinic Advanced Orthopedics of Oklahoma - 3.2 Tulsa, OK Job Details Full-time 17 hours ago Benefits Profit sharing Health savings account AD&D insurance Disability insurance Health insurance Dental insurance 401(k) Flexible spending account Paid time off Employee assistance program Vision insurance 401(k) matching Life insurance Referral program Qualifications Bilingual Written communication Clear verbal communication Phone communication Litigation exhibit preparation assistance HIPAA High school diploma or GED Attention to detail Phone etiquette Document management systems Medical terminology Client interaction via phone calls Full Job Description Dedicated to serving northeast Oklahoma's bone, joint, and muscle needs, our specialty-trained doctors at Advanced Orthopedics of Oklahoma deliver the expert, compassionate care needed to heal, recover, and advance. We proudly offer the highest level of comprehensive care for a variety of musculoskeletal concerns, from chronic pain to acute injuries, to area residents throughout Tulsa, Claremore, Bixby, McAlester, and the surrounding areas.
Job Summary:
The Clinic Litigation Support Coordinator provides comprehensive litigation and medical legal support for a medical group. This role serves as a key liaison between the organization, legal counsel, providers, and external entities by coordinating legal requests, managing protected health information (PHI) disclosures, supporting litigation readiness, and ensuring compliance with healthcare regulations.
Essential Functions and Responsibilities:
Coordinate and manage responses to subpoenas, court orders, discovery requests, and attorney requests for medical records and related documentation. Serve as the primary point of contact between the medical group, internal leadership, outside counsel, and insurance carriers regarding litigation matters. Assist with case tracking, litigation calendars, deadlines, and documentation management. Prepare litigation support materials, summaries, chronologies, and record indexes for legal counsel as requested. Support provider preparation for depositions, testimony, and legal interviews in coordination with counsel and leadership. Ensure timely, accurate, and legally compliant release of medical records in accordance with HIPAA, state privacy laws, and organizational policies. Review legal requests to determine validity, scope, and appropriate response. Redact records as required and maintain strict confidentiality of sensitive information. Maintain detailed logs of legal requests, disclosures, and responses. Maintain organized electronic and physical legal files in accordance with retention policies. Track case status, outcomes, and trends for reporting and quality improvement purposes. Generate reports and metrics related to litigation activity, record requests, and turnaround times. Perform other responsibilities as assigned.
Education:
High school diploma or GED required.
Work Experience:
1-5 years' experience in healthcare or a law firm. Prefer experience in a medical setting Prefer experience with electronic health record (EHR) systems and legal case management tools. Licensure, Registration and/or
Certification:
None.
Knowledge, Skills, and Abilities:
Must have a clear speaking voice with phone etiquette Attention to detail and accuracy Strong written and oral communications skills Strong analytical and problem-solving abilities The candidate needs to be extremely detailed oriented, able to work in a fast-paced environment, be pro-active and work independently. Demonstrate professionalism, quality service and a "can do" attitude. Knowledge of basic medical terminology. Knowledge of grammar, spelling, and punctuation. Experience with computer, fax, calculator, and copier. Proficient with Microsoft Office 365 and document management systems Ability to read, understand and follow oral and written instructions. Ability to communicate professionally, clearly, and courteously with patients, co-workers, and others. Ability to establish and maintain effective working relationships with physicians, staff, co-workers and the public. Ability to sort and organize materials.
Supervisory Responsibilities:
None Working Conditions:
Work is performed in a medical office setting. May be exposed to communicable diseases, toxic substances, ionizing radiation, medical preparations, biohazards, bodily fluids and other conditions common to a clinic setting. Involves frequent contact with staff and the public. Contact involves dealing with sick persons. Interaction with others may be constant and interruptive. Work may be stressful at times. May involve dealing with angry or upset individuals. May periodically work outside of normal work hours.
Physical Requirements:
Requires sitting for long periods of time. Requires viewing computer screen and typing for long periods. Requires normal physical strength to exert up to 30 pounds of force occasionally and/or up to 10 pounds of force frequently to move objects. Requires normal physical agility, which includes stooping, bending and stretching to access files and supplies. Requires normal concentration regarding complexity and timeliness of decision making. Requires normal memory, taking into consideration the amount and type of information involved. Average visual acuity necessary to prepare or review documents or operate equipment. Ability to speak, frequently conveying detailed or important information or ideas accurately. Ability to hear normal speech, both in person and on the telephone.
Job Type:
Full-time Benefits:
401(k) 401(k) matching AD&D insurance Dental insurance Disability insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Profit sharing Referral program Vision insurance Application Question(s): What is your salary expectation? Are you familiar with medical terminology? Do you have EMR/EHR experience? Do you have legal case management tools experience?
