Clinical Administrative Coordinator

Clinical Administrative Coordinator Oregon Medical Research Center

• 3.0 Portland, OR Job Details Full-time $22
• $30 an hour 3 hours ago Benefits Free parking Health savings account Paid holidays Health insurance Dental insurance 401(k) Paid time off Vision insurance Qualifications Bilingual Computer literacy High school diploma or GED Full Job Description Oregon Medical Research Center is a premier dermatology research clinic in Portland, OR looking for a full-time Clinical Administrative Coordinator to join our extraordinary team!

Clinical research gives you the ability to expand your existing skills with new clinical and research procedures, consistent patient interactions, patient schedule coordination, recruitment efforts, and being an integral teammember delivering new treatments to patients.

We are proud to offer:

• Highly competitive salaries (starting $22
• 30 per hour, commensurate with experience)
• Four-day work week (Monday
• Thursday)
• Medical, dental, and vision benefits
• 401k retirement plan, with generous annual employer paid contribution
• 3-weeks paid vacation, and extra day off for birthday
• 6 days paid sick/personal leave
• Paid holidays, including an additional week of paid time off between December 25th and January 1st
• Onsite parking or TriMet pass
• Scrub purchase allowance

About Oregon Medical Research Center :

Oregon Medical Research Center is a premier dermatology research clinic in Portland, OR with board-certified dermatologists and a highly experienced and dedicated staff. Since 1998, our center has conducted clinical trials of both approved and investigational medications for dermatologic conditions. We are committed to research excellence and personalized patient care and our mission is to work with patients and medical companies to find future treatments for better health. Oregon Medical Research Center is located in Portland, Oregon, in the South Waterfront area.

Position:

We are seeking a detail-oriented Clinical Administrative Coordinator to support our clinical research operations under the supervision of the Operations Manager and Business Owners. This role is integral to the success of our research site, providing administrative support, coordinating front desk activities, and managing the recruitment and scheduling of research participants. The ideal candidate will be highly organized, professional, strong digital literacy and technical aptitude, capable of managing multiple priorities, and take initiative to support both patients and other staff. The work includes, but is not limited to, the following:

Essential Functions:

Front Desk & Reception Duties:

Greet and check in research participants and visitors in a professional and welcoming manner. Manage the main phone line; answer calls, direct inquiries, and take accurate messages. Schedule, reschedule, and submit payments for participant visits in accordance with study protocols. Confirm upcoming appointments with participants and study staff. Ensure proper documentation and organization of participant communications and scheduling notes.

Recruitment Management:

Support participant recruitment efforts including responding to inquiries, conducting preliminary phone calls, and entering information into tracking systems. Maintain and grow client and newsletter mailing lists. Manage research participant waitlists and update families as needed. Maintain accurate and up-to-date records of outreach and follow-ups. Assist with social media, marketing, and website.

Office & Administrative Support:

Order and maintain office and clinical supplies, ensuring adequate stock and cost-effective purchasing. Coordinate internal events and support a positive team experience. Assist with special projects and administrative process improvements. Coordinate with vendors and service providers as needed (e.g. building management, IT, etc.) Assist with employee onboarding including updating internal spreadsheets and enrollment into health insurance and 401k plans.

Qualifications:

High school diploma or equivalent required; Associate's or Bachelor's degree preferred. 2+ years of administrative, front desk, or office management experience; experience in a clinical research or medical office setting highly preferred. Excellent communication, telephone, and interpersonal skills. Strong organizational and time-management abilities with attention to detail. Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams) and familiarity with scheduling systems. Ability to maintain confidentiality and professionalism in a regulated healthcare environment. Comfortable interacting with diverse patient populations and working in a team-oriented setting. Compliance with GCP, federal, state, and local regulations, including HIPAA policies and procedures. Bilingual proficiency in Spanish is highly desirable but not required.

Physical Requirements:

• Physical Requirement
• Feeling (sensing textures and temperatures) (Frequently)
• Physical Requirement
• Fine Motor Skills (pinching, gripping, etc) (Frequently)
• Physical Requirement
• Hearing (Frequently)
• Physical Requirement
• Pushing/pulling (Occasionally)
• Physical Requirement
• Reaching (Occasionally)
• Physical Requirement
• Sitting (Frequently)
• Physical Requirement
• Standing (Frequently)
• Physical Requirement
• Stooping/crouching/kneeling/crawling (Occasionally)
• Physical Requirement
• Talking (Frequently)
• Physical Requirement
• Tasting/smelling (Occasionally)
• Physical Requirement
• Walking (Frequently)
• Physical Requirement
• Near Vision (Constantly)
• Physical Requirement
• Color Discrimination (Occasionally)
• Physical Requirement
• Use of keyboard, mouse and/or computer equipment (Constantly)
• Physical Requirement
• Lift up to 35 pounds without assistance (Occasionally)
• Occupational Exposure/Risk Potential
• Inside office environment (Applicable)
• Occupational Exposure/Risk Potential
• Airborne communicable diseases (Applicable)
• Occupational Exposure/Risk Potential
• Blood-borne pathogens or bodily fluid (Applicable)
• Occupational Exposure/Risk Potential
• Fumes or airborne particles (Applicable) Full-time position
• 40 hours.

Work days:

Monday through

Thursday, Hours:

7:00 am

• 5:00 pm.

Salary commensurate with experience. Oregon Medical Research Center is an equal-opportunity employer. Applicants needing accommodation to apply should contact Anastasia Murati ( ).

Job Type:

Full-time Pay:

$22.00

• $30.

00 per hour

Benefits:

401(k) Dental insurance Free parking Health insurance Health savings account Paid time off Vision insurance

Medical Specialty:

Dermatology Language:

Spanish (Preferred) Ability to

Commute:

Portland, OR 97201 (Required)

Work Location:

In person