Medical Spa Receptionist/Patient Care Coordinator

Medical Spa Receptionist/Patient Care Coordinator Ortho-Rejuv Wellness and Aesthetics Portland, OR Job Details Full-time $22

• $25 an hour 9 hours ago Benefits Paid training On-the-job training Uniform allowance Employee discount Paid sick time Qualifications Retail sales transactions HIPAA Managing clients in a customer support role Health information regulatory compliance Managing patient records Full Job Description Ortho Rejuv Wellness and Aesthetics is looking for a polished, dependable, and client-focused Medical Spa Receptionist/Client Care Coordinator to join our med spa team.

This role is the first impression of our practice and is critical to creating a welcoming, professional, and high-touch client experience. We are looking for someone who is organized, warm, proactive, and comfortable following up with leads, scheduling consultations, supporting client retention, and helping convert inquiries into booked appointments. Key Responsibilities Greet patients and clients with a professional, friendly, high-end customer service approach Answer phones, respond to messages, and manage appointment requests promptly Schedule consultations, treatments, follow-ups, and provider calendars Follow up with new leads, website inquiries, social media inquiries, and prospective clients Use Aesthetic Record for scheduling, client documentation, forms, payments, and communication Use LeadAR or similar lead-management tools to track, follow up, and help convert leads Confirm appointments and help reduce cancellations/no-shows Check clients in and out, collect payments, and assist with retail/product purchases Educate clients on general service offerings and direct clinical questions to licensed providers Maintain a clean, organized, professional front desk and reception area Support client retention, rebooking, memberships/packages, and promotional campaigns Preferred Qualifications Prior front desk, medical office, med spa, dermatology, plastic surgery, aesthetics, dental, or wellness practice experience Experience with Aesthetic Record strongly preferred Experience with LeadAR or lead follow-up systems a Strong phone, text, and email communication skills Comfortable with client follow-up and soft sales/conversion conversations Professional appearance and polished communication style Reliable, punctual, and able to work Saturdays Organized, detail-oriented, and able to multitask in a busy environment Friendly, proactive, and service-driven Maintain confidentiality and follow HIPAA/privacy expectations Assist the team with daily administrative tasks as needed Ideal Candidate The ideal candidate enjoys working with people, understands the importance of excellent client care, and can balance hospitality with strong administrative follow-through. You should be comfortable helping clients feel welcome while also keeping schedules, leads, payments, and communication organized.

Full-time schedule:

Monday:

8:30 AM

• 4:30

PM Tuesday:

8:30 AM

• 4:30

PM Wednesday:

8:30 AM

• 4:30

PM Friday:

8:30 AM

• 4:30

PM Saturday:

8:30 AM

• 1:00 PM Benefits Competitive hourly pay
• Paid training Employee discounts on select services/products Positive, professional med spa environment Opportunity to grow with the business To Apply Please submit your resume and a brief note explaining your experience with front desk coordination, client care, lead follow-up, and any experience with Aesthetic Record or LeadAR to
• Compensation $22
• 25 per hour, depending on experience Higher consideration may be given to candidates with direct Aesthetic Record and LeadAR experience .

Pay:

$22.00

• $25.

00 per hour

Benefits:

Employee discount On-the-job training Paid sick time Uniform allowance

Work Location:

In person