Anywhere Wellness Practice Operations & Executive Coordinator M-F 8-5 PT or MT for our Virtual Operation

ANYWHERE WELLNESS ONLINE MENTAL HEALTH

CAREPractice Operations& Executive CoordinatorThe operational heartbeat of our virtual practiceFully RemoteFull-Time MonFri 8 AM5 PM PT PST or CT Time Zone Required

ABOUT THE

ROLEWhere leadership meets careAnywhere Wellness is a fully remote mental health care company on a mission to make quality therapy and psychiatric care accessible to everyone, wherever they are. Our providers and staff work from virtual offices across the country and the glue holding it all together is a small, dedicated administrative team.

We're looking for a Practice Operations & Executive Coordinator who brings both the strategic eye of an operations leader and the hands-on reliability of a trusted executive assistant. This role is the connective tissue of our practice keeping our admin team running smoothly, supporting our clinical providers, and ensuring our patients experience seamless care from first contact to ongoing treatment.

If you're the kind of person who loves bringing order to complexity, building systems that let a team breathe, and being the go-to person everyone counts on this role was designed for you.

DAY-TO-DAY

RESPONSIBILITIESWhat you'll ownAdmin Team LeadershipOversee and support a small administrative team day-to-dayServe as a resource, escalation point, and mentor for team membersHelp set priorities, manage workflows, and ensure accountabilityIdentify gaps and help build better processes over timeExecutive SupportProvide high-level administrative support to practice leadershipManage calendars, communications, and follow-through on key tasksDraft correspondence, prepare materials, and handle schedulingKeep leadership organized and ahead of what's comingBilling & Care Coordination OversightAct as point of oversight for the billing specialist and care coordinatorEnsure workflows between billing, scheduling, and clinical care are smoothSurface issues and problem-solve before they escalateHelp monitor key operational metrics and follow up as neededProvider & Staff SupportBe the first call for providers and staff navigating operational questionsCoordinate across departments to resolve issues quicklyCommunicate policy updates, scheduling needs, and practice changesBuild trust as the reliable center of the organizationPractice OperationsHelp manage the day-to-day systems that keep the practice runningMaintain documentation, SOPs, and internal resourcesSupport onboarding of new team membersAssist with special projects as the practice growsCommunication & CultureKeep internal communication clear, timely, and organizedFoster a positive, professional remote team cultureHelp new team members integrate into the virtual environmentModel the care and professionalism Anywhere Wellness stands for

QUALIFICATIONS

What we're looking for3+ years of experience in an administrative, operations, or executive support role ideally in a healthcare, behavioral health, or service-based environmentExperience managing or overseeing other team members, directly or informallyFamiliarity with medical or behavioral health practice operations billing cycles, care coordination workflows, or EHR/practice management software is a strong plusExceptional organizational skills and the ability to manage multiple priorities in a fast-moving remote environmentStrong, professional written and verbal communication you represent the practice in every message you sendHigh emotional intelligence you understand that the work we support affects real patients, and you approach every interaction with that in mindComfortable working independently in a fully remote, virtual office setting with minimal supervisionProficiency with standard business tools (Google Workspace, Microsoft Office, Zoom, Slack or similar); ability to learn new software quicklyLocated in the Pacific or Central time zone and able to reliably work 8 AM5 PM PTThis is a role for someone who is equally comfortable leading and supporting one day you're guiding a team member through a tricky billing question, the next you're building a scheduling system from scratch. You don't wait to be told what's broken; you notice it, fix it, and make sure it stays fixed.

COMPENSATION

& BENEFITSSCHEDULEMonFri8 AM 5 PM PT 1 hr lunchLOCATIONRemotePT or CT time zone onlyEMPLOYMENTFull-TimeBenefits-eligibleENVIRONMENTVirtual100% online practice

ABOUT ANYWHERE

WELLNESSAnywhere Wellness is an online mental health care company committed to breaking down the barriers that keep people from getting the support they need. Our team of licensed providers and dedicated administrative staff work together across a fully virtual platform to deliver compassionate, high-quality mental health services. We believe that where you live shouldn't determine the quality of care you can access and we've built our entire practice around that belief."The right person for this role doesn't just manage a to-do list they make everyone around them more capable."APPLY NOWPlease include your resume and a brief note about your experience in administrative or operations leadership.www.anywherewellness.com Candidates that Inquire via Phone Calls will not be considered! All Resumes/Cover letter will be reviewed here by the hiring team! recblid 3gszhvwo2rrnav10ynoanm5qdhnwd4 Not Specified