Health Information Management Administrator 1

Date Posted:

05/06/26

Applications Due:

05/21/26

Vacancy ID:

215575 Position Information NY HELPYes AgencyPeople With Developmental Disabilities, Office for TitleHealth Information Management Administrator 1 Occupational CategoryHealth Care, Human/Social Services Salary Grade17 Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF) Salary RangeFrom $63361 to $80655 Annually Employment TypeFull-Time Appointment TypeContingent Permanent Jurisdictional ClassCompetitive Class Travel Percentage10% Schedule WorkweekMon-Fri Hours Per Week40 Workday From8 AM To4:30 PM Flextime allowed?

No Mandatory overtime?

No Compressed workweek allowed?

No Telecommuting allowed?

Yes Location CountySchenectady Street Address500 Balltown Rd CitySchenectady StateNY Zip Code12304 Job Specifics Duties Description

PRIMARY DUTIES AND RESPONSIBILITIES

Under the supervision of the DDSP1, the incumbent will be responsible for the coordination of Capital District DDSO's Medical Records program. The Health Information Management Administrator 1 will manage the day-to-day operations of both the paper and Electronic Heath Records. The HIMA 1 will plan, implement, and maintain systems for acquiring and preserving individuals' medical records.

• As a Health Information Management Administrator 1, the incumbent will analyze diagnostic and therapeutic records of medical cases and plan and implement a system for acquiring and maintaining individual records.
• The Health Information Management Administrator 1 will train and supervise subordinate staff in the medical records department and may also act as assistant to higher level administrators.
• Prepare a Standard Operating Procedure for records management and train the field in all applicable NYS records retention schedules.
• Train field staff on proper purging, sorting, filing, labeling, record retention and sending of Individuals clinical/ medical records.
• Work with Administration to establish an effective storage and retrieval system for all records.
• Monitors changes in legislation that affect Health Information Management;
• Serves as internal consultant on HIM issues.
• Maintain legal files.
• Supervise and train staff in the HIM unit.
• May require travel within the Capital Region.
• Maintain records from voluntary providers and clinics that have closed.
• Other responsibilities include: Record Confidentiality/Safeguarding/Document Recovery.

Record Intake/File Conversion/Death Packets. Record retrieval for audits/ROI/internal requests for information. Primary Release of Information; Processing FOIL requests; Admission/Termination Process; Diagnostic and procedure coding, Internal Controls and Audits; Coordinates requests for access to records; US Census Liaison; Policy and Procedure Development (HIM and Facility-wide); Create reports for department heads. Investigates breaches and violations; Consults with OPWDD Counsel when necessary; Provides assistance to voluntary providers when requested.

• May be assigned additional tasks as needed.

LinkedIn:

://linkedin.com/company/nys-office-for-people-with-developmental-disabilities/posts/?feedView=all #LI-SS1

Minimum QualificationsOpen Competitive:

Current certification by the American Health Information Management Association as a Registered Health Information Administrator (RHIA) or Registered Health Information Management Technician with two years of post-college experience.

Transfer:

Candidates must have one year of permanent competitive or 55-b/c status in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1, 70.4, or 52.6 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades. To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: ://careermobilityoffice.cs.ny/cmo/gotit/index.cfm. Additional CommentsThis title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). HELPS Program titles may be filled via a non-competitive appointment. This means that you do not need to take an exam to qualify, but you do need to meet the minimum qualifications of the title. At a future date (within one year of permanent appointment), employees hired under

NY HELPS

are expected to have their permanent non-competitive employment status converted to permanent competitive status. You will not have to take an exam to gain permanent competitive status.

• If you are currently a New York State employee serving in a permanent competitive qualifying title and eligible for a transfer via Section 70.1 of the Civil Service Law, you may be appointed to this title as a permanent competitive employee.
• The assignment of PS&T employees will be made in accordance with any agreed upon Memorandum of Understanding between PEF and the local DDSO regarding the posting of job vacancies.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume.
• All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility.
• If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF).

The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit studentAid/publicservice.

• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA).
• If an employee or job applicant believes that they need a reasonable accommodation, they should contact the Reasonable Accommodation Unit at (518) 486-7222 or email accommodationrequests@opwdd.ny to obtain information and RA forms.
• Savings programs such as the U.S. Savings Bond and the College Savings Plan.
• Voluntary pre-tax savings programs such as Health Care Spending Account and the Dependent Care Advantage Account offer employees options to pay for uncovered health care expenses or dependent care expenses.
• Access to the Employee Assistance Program (EAP) an assessment and referral service that connects employees with local service providers and support services to address their personal needs.
• Life insurance and Disability insurance.
• The New York State Deferred Compensation Plan is a voluntary retirement plan that offers employees the option to invest a part of their salaries for retirement on a tax-deferred basis.

Paid Holidays and Leave:

° Thirteen (13) paid holidays each year. ° Thirteen (13) days of paid vacation leave initially. ° Five (5) days paid personal leave each year. ° Thirteen (13) days of paid sick leave each year (PEF/CSEA), which may carry over from year to year. ° Up to three (3) days professional leave each year to participate in professional development events.

Health Care Coverage:

Employees and their eligible dependents can choose from a variety of affordable health insurance programs. Employees are provided family dental and vision plans at no extra cost.

Paid Parental Leave:

Paid Parental Leave allows eligible employees to take up to 12 weeks of paid leave at full pay for each qualifying event. A qualifying event is defined as the birth of a child or placement of a child for adoption or foster care.

Retirement Program:

Participate in The NYS Employees' Retirement System (ERS), which is recognized as one of the best-managed and best-funded public retirement systems in the nation.

Professional Development and Education and Training:

NYS offers training programs and tuition assistance to eligible employees to maintain and increase their professional skills and prepare them for promotional opportunities. For more information, please visit ://oer.ny/training-and-professional-development.

• Additionally, the Public Service Workshops Program (PSWP) offers certain professional training opportunities for PEF represented and M/C designated employees that may grant continuing education credits towards maintaining professional licensure.

For more information, please visit ://oer.ny/public-service-workshops-program-pswp. OPWDD is an Equal Opportunity/Affirmative Action employer dedicated to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas and talent that our employees bring to their work. This speaks to our culture and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran's status, color, religion, disability, sexual orientation and beliefs.

• All people with disabilities are encouraged to apply.
• Some positions may require additional credentials or a background check to verify your identity.

How to Apply NameCapital District Human Resources Telephone518-388-0838 Fax518-370-7536 Email AddressCapitalDistrict.

Careers@opwdd.ny Address Street500 Balltown Rd CitySchenectady StateNY Zip Code12304 Notes on Applying

APPLICATION PROCEDURE

Please submit cover letter and resume to: Capital District DDSO Human Resources Office Building 1 500 Balltown Road Schenectady, New York 12304

Phone:

518-388-0838

Fax:

518-370-7536

Email:

CapitalDistrict.

Careers@opwdd.ny

• Please reference EOA # 26-066 in all correspondence.