Medical Assistant / Patient Coordinator

Medical Assistant / Patient Care Coordinator (Part-Time) Riverhead Wellness MD - Charlottesville, VA About Our Clinic Riverhead Wellness MD is a physician-led wellness and longevity practice specializing in medical weight loss, hormone optimization, peptide therapy, preventive medicine and aesthetic wellness. Our culture is built around one simple philosophy: Patients Come First. We are committed to delivering exceptional patient care and creating an outstanding experience during every interaction. Our team works hard, supports one another, and genuinely enjoys what we do. We maintain a fun, friendly, and positive work environment while holding ourselves to the highest standards of professionalism and service. As a growing practice, our days move quickly. We are looking for team members who thrive in a fast-paced environment, enjoy helping people and take pride in creating an exceptional patient experience. Position Summary We are seeking a part-time Medical Assistant / Patient Care Coordinator to support both the clinical and administrative needs of our patients and providers. This hybrid role combines front office coordination with hands-on patient care responsibilities. The ideal candidate is energetic, outgoing, professional, highly organized, and comfortable multitasking in a fast-paced medical environment. Experience in medical weight loss, hormone optimization, wellness medicine, longevity medicine or aesthetics is strongly preferred. As one of the primary patient-facing representatives of the practice, you will help ensure a seamless experience from scheduling and check-in through clinical support and follow-up care. Responsibilities Patient Experience & Front Office Welcome patients and visitors with professionalism, warmth and confidence Answer incoming calls, texts and patient inquiries Schedule appointments and manage provider calendars Confirm appointments and conduct reminder outreach Check patients in and out efficiently Collect payments and process transactions accurately Maintain accurate patient records and documentation within the EMR Assist with patient communications, reviews, follow-up care and membership support Maintain an organized, professional front office environment Clinical Support Prepare exam and treatment rooms Obtain and document vital signs, weight, body composition measurements, and patient history information Prepare patients for provider evaluations and treatments Perform phlebotomy and specimen collection according to established protocols Process laboratory paperwork and specimen handling Perform EKGs and other clinical tasks as assigned Assist providers during patient visits and procedures as needed Maintain inventory and stock clinical supplies Follow all clinical policies, safety standards, and HIPAA requirements Qualifications Required Phlebotomy experience required Strong customer service and patient communication skills Excellent verbal and written communication abilities Strong attention to detail and organizational skills Proficiency with computers and data entry Ability to multitask while maintaining accuracy and professionalism Dependable, punctual and self-motivated Professional appearance and demeanor Preferred Previous experience as a Medical Assistant in a medical, wellness, primary care, hormone therapy, weight loss or aesthetic practice Medical Assistant certification Experience obtaining and documenting vital signs and patient histories Experience working with EMR systems and medical documentation Experience in medical weight loss, hormone replacement therapy, wellness medicine, longevity medicine or aesthetics Experience with membership-based medical practices Who We're Looking For The ideal candidate is energetic, outgoing, professional and highly organized. They genuinely enjoy working with people and understand that exceptional patient care extends far beyond the clinical visit.

Successful candidates will:

Put patients first in every interaction Thrive in a fast-paced, team-oriented environment Remain calm, professional and positive during busy periods Demonstrate exceptional customer service and communication skills Be highly organized with strong attention to detail Take initiative and work independently when needed Bring a positive attitude and contribute to a fun, supportive workplace culture Represent Riverhead Wellness MD with professionalism, warmth, and confidence

Compensation & Benefits Pay:

$19-$20 per hour, based on experience and qualifications Employee discounts on wellness and aesthetic services Supportive team environment Opportunity for professional growth within a rapidly expanding wellness practice Part-Time 25-30 hours per week Typical schedule includes Monday through Friday 8AM to 5PM. Why Join Riverhead Wellness MD? At Riverhead Wellness MD, we believe patient care starts long before the provider enters the room. Every interaction matters. We are looking for someone who genuinely enjoys helping people, thrives in a team environment, and wants to be part of a growing practice focused on wellness, longevity, and exceptional patient experiences. If you are passionate about helping others, enjoy a fast-paced environment, and want to be part of a team that values both excellence and fun, we'd love to hear from you. How to Apply Please submit your resume along with a brief note explaining why you would be a great fit for Riverhead Wellness MD and what interests you about working in wellness medicine.

Pay:

$19.00 - $20.00 per hour

Work Location:

In person