Health Services Support Coordinator-Days (Full-time)

SHENANDOAH VALLEY WESTMINSTER-CANTERBURY POSITION DESCRIPTION TITLE

Health Services Support Coordinator

DEPARTMENT

Health Services

RESPONSIBLE TO

Director of Health Services

RESPONSIBLE FOR

N/A

JOB SUMMARY

Provides administrative and operational support to the Health Services department through coordination of various activities, included but not limited to inventory ordering and receiving, supply management, record maintenance, scheduling, and communication support. Responsible for purchasing, tracking, receiving, and distributing medical and departmental supplies; reconciling supply invoices and charges; maintaining related documentation and records; coordinating orientations and screenings; and supporting departmental administrative functions.

REQUIRED EDUCATION, EXPERIENCE, SKILLS, LICENSURE

1. High School diploma OR equivalent experience required. 2. Minimum of three (3) years of administrative assistant, office support, inventory coordination, or related experience in a professional office or healthcare environment preferred. 3. Experience with inventory ordering, receiving, tracking, and supply management preferred. 4. Proficient in Microsoft Office and other computer-based inventory or purchasing systems. 5. Ability to manage multiple tasks, maintain accurate records, and meet deadlines. 6. CPR Certification required.

JOB REQUIREMENTS

1. Support the mission and purposes of SVWC. 2. Support the Board of Trustees and Administration. 3. Present a professional, supportive, caring image. 4. Employment and annual Tuberculosis testing as required by Virginia State Licensure. 5. Must attend mandatory in-services required by the State Licensure and all other mandatory in-services and/or meetings required by other regulatory agencies and/or by SVWC. 6. Follow and support the policies and procedures established by SVWC. 7. Maintain confidentiality of resident, employee, and organizational information. 8. Maintain professional appearance by adhering to dress code and being neatly groomed. 9. Promote positive language and culture change understanding for all older adults.

ESSENTIAL DUTIES/RESPONSIBILITIES

1. Order, receive, stock, and distribute medical and departmental supplies for Health Services areas while maintain appropriate inventory levels. 2. Reconcile medical supply charges/coding and invoices and coordinate submission to accounting in accordance with department procedures. 3. Assist with budget monitoring to maintain accurate purchasing and inventory records. 4. Maintain and update the Material Safety Data Sheet (MSDS) as needed. 5. Check and restock first aid kits as assigned. 6. Coordinate Medicare supply orders and maintain related documentation and tracking records. 7. Maintain resident-related administrative records including pet inoculation records, photo releases, and other assigned documentation. 8. Coordinate orientations, screenings, and onboarding requirements for residents and other authorized individuals, including required documentation and TB compliance tracking. 9. Update the Wander List and Risk Identification book as needed. 10. Assist with the distribution of emergency response pendants and roam pendants for new and recommended residents. 11. Prepare and distribute reports, lists related to podiatry and resident recertifications; meeting minutes, and other departmental documentation as assigned. 12. Coordinate and confirm appointments and related transportation or support arrangements for Health Care residents as assigned. 13. Perform other duties as assigned.

UNIVERSAL PRECAUTION RISK CLASSIFICATION

Category A:

The person holding this position understands Universal Precautions Risk classification categories apply to this position and the individual may be exposed to AIDS, HIV, and Hepatitis B viruses. Tasks That Involve Exposure to Blood, Body Fluids, or Tissues. All procedures or other job-related tasks that involve an inherent potential for mucous membrane or skin contact with blood, body fluids, or tissues, or a potential for spills or splashes of them, are Category A tasks.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. LIFTING

• Heavy lifting required (over 50 pounds occasionally and 25 pounds repetitively from ground level to shoulder height).
• Must be able to push and maneuver carts/stretchers/space saver, etc. loaded with weights of 200 pounds VISION
• Must be able to visually identify and discern printed words on either typewritten pages or computer screen.
• Must be able to identify and differentiate colors.
• Must have depth perception within normal ranges. HEARING
• Must be able to respond to spoken words and other auditory sounds including the ringing of telephone or beepers and monitors.
• Must be able to respond and communicate orally by telephone.

TOOLS AND EQUIPMENT

• Must be able to use, operate and interpret information from equipment in work area. SPEECH
• Must be able to verbally communicate in the English language directly and over the telephone and be understood.

RANGE OF MOTION

• Must have mobility for all parts of the body, walking, bending, lifting, reaching above head and use of hands.
• Must be able to stand and/or mobilize by walking for 20% of an eight hour shift.
• Some tasks may require sitting for 80% of the workday.
• Must have manual dexterity, fine motor skills (typing, computer, etc.

)

WORKING CONDITIONS

• Must be able to work under stress
• Must be able to work overtime if redeemed necessary.

MENTAL CAPACITY

• Must have mental capacity to fulfill the requirements of the job including problem solving, logic, communication and numerical calculations.
• Must be able to read and understand written instructions in English.
• Accurate recall and memory.
• Must be able to use judgment in making decisions and choices.
• Ability to analyze numbers and make basic mathematical calculations.