Patient Coordinator

Patient Coordinator First Choice Dental - 3.2 Waunakee, WI Job Details 16 hours ago Qualifications Hospitality Patient comfort Record keeping Patient flow optimization Customer retention Insurance verification Achieving HIPAA compliance Medical software Phone communication Salon software Dental receptionist Maintaining patient confidentiality Greeting customers HIPAA Medical scheduling Medical administrative support Clinical documentation Patient interaction Managing patient records Communication skills Entry level Client interaction via phone calls Full Job Description Patient Coordinator Be the Reason Patients Feel Welcome, Supported, and Confident in Their Care At First Choice Dental, we believe the patient experience starts long before treatment begins. We are looking for a warm, organized, and service-driven Patient Coordinator who thrives in a fast-paced environment and genuinely enjoys helping people feel cared for, informed, and comfortable. This role is perfect for someone who loves creating exceptional first impressions, keeping schedules running smoothly, and being a trusted connection between patients and the clinical team. What You'll Do Welcome patients with professionalism, warmth, and positive energy Manage appointment scheduling, confirmations, and patient flow throughout the day Answer phones, respond to patient questions, and assist with general office communication Verify insurance benefits and help patients understand treatment estimates and payment options Maintain accurate patient records and documentation Support the clinical team by ensuring efficient front office operations Handle patient concerns with empathy, discretion, and professionalism Help create an organized, high-end, hospitality-focused patient experience Assist with patient retention efforts, follow-up communication, and reactivation initiatives Ensure HIPAA compliance and confidentiality standards are consistently maintained What We're Looking For Strong customer service and communication skills Positive attitude with a team-first mindset Highly organized with strong attention to detail Ability to multitask and remain calm in a busy environment Comfortable using dental software, phones, scheduling systems, and technology Previous dental, healthcare, hospitality, or customer service experience preferred Passion for creating an outstanding patient experience Why You'll Love It Here Supportive and collaborative culture Opportunities for growth and development Modern, patient-centered environment Meaningful work that helps people feel confident and cared for Team-focused atmosphere where your contributions truly matter The Ideal Candidate You are the type of person who remembers names, notices details, stays organized under pressure, and makes people feel comfortable the moment they walk through the door. You understand that a great patient experience is just as important as great clinical care. If you love helping people and want to be part of a team that values professionalism, positivity, and excellence — we'd love to meet you.