Program Manager, Mental Health Services- Bay Area

Program Manager, Mental Health Services- Bay Area Wellness Together - 3.5 Oakland, CA Job Details Full-time $72,000 - $88,000 a year 9 hours ago Qualifications School experience Employee onboarding Bachelor's degree in counseling Program management Conflict resolution in education HIPAA compliance Student caseload management Bachelor's degree in social work Managing teams of therapists Professional development facilitation in schools Overseeing educational regulatory compliance Electronic health records (EHR) management Team supervision Caseload management Social service program staff supervision Bachelor's degree in psychology Bachelor's degree in business HIPAA Family Educational Rights and Privacy Act (FERPA) Mid-level Performance management School-based behavioral health Master's degree Disciplinary action management Team development Clinical staff training Professional development support Education Medical records Data management

Full Job Description Program Manager, School-Based Mental Health Services Location:

Bay Area, CA Position Type:

Full-Time, Exempt Salary Range:

$72,000 - $88,000 / year

Reports To:

Director, Mental Health Services Make a Real Difference in Student Mental Health Are you a skilled leader passionate about mental health and education? Wellness Together is looking for a dynamic Program Manager to oversee our School-Based Mental Health Programs. In this role, you won't just manage operations—you will ensure that students at our partner schools receive high-quality, dependable, and data-driven mental health services. If you are a problem-solver who thrives in a fast-paced environment and loves supporting a team of dedicated counselors, we want to hear from you! Key Responsibilities As the Program Manager, you will lead the charge in planning, organizing, and directing our school-based programs. Your core focus areas will include:

Supervision & Team Leadership:

Manage, mentor, and evaluate a team including the Assistant Program Manager, Program Coordinators, Team Leads, and Counseling Staff. Place counselors in school environments where they will thrive.

Program Oversight & Support:

Serve as a reliable lifeline (on-call during school hours) for clinical staff. Monitor progress notes, timesheets, caseloads, and compliance.

Partnership & Collaboration:

Act as the vital bridge between clinical supervisors, counseling staff, and school/district administrators to ensure seamless program implementation.

Compliance & Data Management:

Collect and analyze program data to drive outcomes. Ensure all legal, regulatory, and licensure requirements are strictly met.

Training & Development:

Identify growth opportunities for your team, leading onboarding efforts and facilitating impactful monthly staff meetings.

What We Are Looking For Education & Licensing:

Required:

Bachelor's degree in Social Work, Psychology, Counseling, Business, Education, or a related field.

Preferred:

Master's degree; Active BBS Associate registration, or License number.

Experience:

Required:

2+ years of Management/Leadership experience.

Preferred:

2+ years of school-based experience and 2+ years of mental health field experience.

Skills & Competencies:

A proven track record of leading teams and managing employee performance/discipline with discretion. Deep familiarity with school systems and mental health services, including HIPAA, FERPA, Mandated Reporting (Child Abuse/Tarasoff), and ethical confidentiality requirements. Proficiency with Electronic Health Records (EHR) and Caseload Management Systems. Outstanding communication and conflict-resolution skills. Ability to analyze data to draw meaningful conclusions and improve program efficiency. Work Environment & Travel This position operates in a professional office environment with low-to-moderate noise levels.

Travel:

Regular trips to partnering school districts and specific school sites are required. Reliable transportation is a must.

Remote Work:

Remote work flexibility is available at the discretion of the Director of Mental Health Services. Why Join Us? At Wellness Together, we believe that data-driven, compassionate mental health care changes lives. We offer a competitive salary, a collaborative team culture, and the chance to shape the future of school-based mental health. Wellness Together is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this role.