Clinic Admin Assistant

Clinic Admin Assistant Santa Rosa Acupuncture Wellness Santa Rosa, CA Job Details Part-time From $25 an hour 1 day ago Benefits Wellness program Paid orientation Retirement plan Paid sick time Qualifications Customer relationship building Writing skills Graphic design Canva Cleaning Email newsletters Full Job Description Job basics: 17-22 hours a week with potential 1-2 hours a week of extra admin work Must be able to send out mass emails regularly, choose photos, etc Knowledge in using Canva to create designing signage Be able to process refunds in a fast paced environment Reconcile appointments with payment and charting Run financial reports on our scheduling software, Vagaro Answering the phone and emails in the clinic in a timely manner Stock shelves, organize, and clean chairs after each appointment Greet, orient, and seat new patients Enter new appointments and patient information into charting system Maintain a calendar for the team, remind the team of upcoming meetings etc.

Schedule:

Must be able to work at least 3 days a week, including Friday and Saturday Arrive

AT LEAST

half an hour before clinic opens Flexibility to leave early if work is complete Mandatory Friday/Saturday shift: 9:30am•3pm Additional two-three fixed weekday shifts of your choice:

Monday, Tuesday, Thursday:

1pm•6:30pm

Wednesday/Thursday:

9:30am•3pm Sunday off

Employee Benefits:

$25 an hour 1 free acupuncture treatment a week 40% off herbal formulas Paid sick time IRA retirement matching

Job Skills:

Builds immediate rapport with a wide variety of people, even when facing difficult or tense situations. Engages input from others constantly and listens with empathy and concern. Communicates in a clear, compelling, and concise manner, both verbally and in writing Actively listens and checks for understanding. Anticipates patient needs and provides services that are beyond expectations. Anticipates conflicts before they happen, based on knowledge of interpersonal and group dynamics. Defuses high-tension situations effectively. Focuses on highest priorities and sets aside less critical tasks. Lays out a thorough schedule and steps for achieving objectives. Decisively makes high-quality decisions, even when based on incomplete information or in the face of uncertainty. Actively seeks input from pertinent sources to make timely and well-informed decisions.

Pay:

From $25.00 per hour

Benefits:

Paid orientation Paid sick time Retirement plan Wellness program

Work Location:

In person