Casual Hire - Administrative Assistant, Refugee & Immigration Law Clinic (RILC)

Casual Hire - Administrative Assistant, Refugee & Immigration Law Clinic (RILC) Salary $26.00 - $28.85 Hourly Location UH Manoa, Honolulu, HI Job Type Part-Time Temporary Job Number 2026-01224 Department University of Hawai'i at Manoa - William S. Richardson School of Law Opening Date 06/08/2026 Closing Date 6/22/2026 11:59

PM Hawaii Position Number:

Casual Description •Applicants seeking short-term or part-time work with the University of Hawai'i may apply for Casual Hire positions, which include administrative, professional, and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits as provided to regular Board of Regents (BOR) and Civil Service employees (i.e. paid holidays/leave). Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees.

SUMMARY OF POSITION

The Administrative Assistant (Part-Time) with the Refugee & Immigration Law Clinic (RILC) provides administrative, operational, and client support services for immigration legal programs serving low-income immigrant and vulnerable communities in Hawai'i. The position supports attorneys, advocates, law students, and volunteers through client communication, intake processing, scheduling, case file organization, and preparation of immigration filings and supporting documentation. The Administrative Assistant also assists with data collection, grant reporting support, and maintenance of case management systems and compliance-related tracking tools. The position plays an important role in ensuring efficient clinic operations, accurate recordkeeping, and professional client-centered services within a collaborative legal services environment.

SUMMARY OF DUTIES

Administrative and Legal Support Assists attorneys in preparing, organizing, and filing immigration applications and supporting documents with United States Citizenship and Immigration Services (USCIS), Executive Office for Immigration Review (EOIR), and relevant other agencies. Manages client communications, schedules appointments, and responds to phone calls, voicemails, emails, and walk-in inquiries. Supports intake processing by gathering basic client information, uploading documents, and updating case management systems. Maintains organized physical and electronic case files and assists with tracking deadlines, appointments, and evidence requirements. Assists with preparation of correspondence, forms, outreach materials, and administrative documentation. Data Collection and Program Support Collects, tracks, and analyzes quantitative and qualitative data related to RILC legal services, workshops, intakes, outreach activities, and case outcomes. Assists the Director and Associate Director with preparation of reports, data summaries, narrative updates, and other materials for grantors, stakeholders, and internal planning purposes. Supports maintenance of compliance frameworks, grant audit readiness, and internal data-tracking systems. Assists with maintaining accurate records and ensuring timely data entry within case management and reporting systems. Community and Operational Support Assists with logistics and coordination for workshops, community outreach events, legal clinics, and trainings. Performs other duties as assigned in support of RILC operations and programming.

MINIMUM QUALIFICATIONS

Education Associate's degree, Bachelor's degree, or higher from an accredited college or university. Relevant combinations of education, training, and professional experience may also be considered. Experience Prior experience working as an administrative assistant, legal assistant, or in a similar administrative support role. Experience within nonprofit organizations, legal services, or immigrant-serving programs is highly preferred. Experience working with multilingual or culturally diverse communities is considered an asset. Knowledge Strong proficiency with Microsoft Office applications, including Outlook, Word, Excel, Teams, and PowerPoint. Ability to learn and navigate legal case management software, customer relationship management (CRM) systems, and other data systems used in legal services and compliance environments. Knowledge of confidentiality standards and professional ethics in legal or client-centered settings. Knowledge of Hawai'i's local communities or immigrant communities is beneficial but not required. Abilities and Skills Ability to communicate clearly, professionally, and compassionately with clients, community members, and colleagues. Exceptional organizational skills and ability to manage multiple tasks simultaneously while maintaining strong attention to detail. Ability to take initiative, work independently, and remain composed under pressure while contributing effectively within a collaborative team environment. Strong administrative, scheduling, and recordkeeping abilities. Bilingual ability in Spanish, Tagalog, and/or Ilocano is highly preferred but not required.

To Apply:

Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents.

Applicant must submit the following:

(1) Cover letter to the Selection Committee indicating interest in the position and how the minimum and desirable qualifications of the position are met; (2) Resume; (3) Names and contact information (telephone number and email addresses) of at least three professional references; and, (4) Official transcript(s) showing degree and coursework to date appropriate to the position (copies of official transcripts are acceptable; however, original official transcripts will be required at the time of hire.)

Note:

If you have not applied for a position before using NeoGov, you will need to create an account after clicking on the "APPLY" button.

Inquiries:

Esther Yoo, esyoo@hawaii.edu EEO, Clery Act, ADA The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/ Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/ , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

Accommodation Request:

The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/ Employer University of Hawaii Website http://workatuh.hawaii.edu